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Bacolod - Apply For SSS Member Data Change

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ProcedureEdit


This procedure explains various ways to Apply For SSS Member Data Change in Bacolod.

Apply OnlineEdit

  1. Here are the procedures on how you can apply to change your SSS member data online. You can apply for simple correction of your member data like your name, sex or civil status through My.SSS. Note: The online application only applies to simple correction of data. If you are updating other information like your beneficiaries then you would have to apply for it in person.
  2. You will applying for the member data change through My.SSS, if you haven't registered yet then here's how you can sign up for one.
    1. Go to SSS's website - LINK.
    2. Look for and click the "MEMBER" button.
    3. A new page will open. That's the 'Member Log In' page. Since you are not yet a My.SSS user, click the "Not yet registered in My.SSS?" text (it's on the lower part of the page).
    4. You will be taken to the "Member User Registration Form" but before you can proceed to fill out the form, you will need to read the reminders first and tick the certification box which means that you understood what you have read and would like to continue with the registration process. Click the 'PROCEED' button to move on to the registration form.
    5. Fill out all the required field in the form.
    6. When you are done filling out the form, tick the "I accept the Terms of Service" box and click the "Submit" button.
    7. SSS will send you an email confirmation link. Click the link to continue processing your My.SSS registration.
    8. The link will redirect you back to My.SSS registration form where you will be asked to complete the rest of the required member information.
    9. After submitting the registration form you will be taken to a page which states that your request is being processed and SSS will notify you once it is validated. Validation may take 24 hours or a couple of days.
    10. Once verification is complete you will receive an email from SSS notifying you that your registration is successful. SSS will also email your user ID and password.
  3. Now that you have a My.SSS account you may now log in by clicking this - LINK. Enter your USER ID and PASSWORD.
  4. On the menu, look for "E-SERVICES" and then on the drop down menu click "Request for Member Data Change (Simple Correction)."
  5. Select which type of data change you are applying for: Name, sex or civil status.
  6. Enter the correct or updated information.
  7. Upload the required supporting documents. Note: The system will let you know which documents you must upload, what file types are accepted and the maximum file size.
  8. After you have uploaded your document click the "Submit" button.
  9. SSS will notify you via email if your request for member data change is approved or not. You may also check the status of your application online through your My.SSS account. Again, look for the "E-SERVICES" and then select "Request for Member Data Change (Simple Correction)." You can see under "Transaction History" the status of your request and the date when you made your request.

Apply In PersonEdit

  1. Following are procedures on how you can apply for SSS Member Data Change in person. To apply, go to any SSS branch and complete this form MEMBER DATA CHANGE REQUEST - E-4. The form is available through SSS's website. A link is provided under 'Documents to Use' section which you can click to download the form.
  2. At the SSS office, submit the completed request form together with all the required additional documents.
  3. After reviewing your documents the SSS employee will update your member data in their system. Let them know if you would like your UMID card to reflect the updated or amended member data. For this you would also need to request for a replacement UMID and pay the replacement fee. Please note that not all SSS branches process UMID card applications. Before you visit a SSS branch inquire first (online or via phone) if they have UMID Card Enrollment Facility in their branch. You can also check out this link - SSS Branches with UMID Enrollment Facilities.
  4. After your request for a replacement UMID card is approved the SSS representative will ask you to go to the booth where they will take your photo, scan your fingerprints, and save your digital signature. You may now go home after this process.
  5. Wait for the SMS notification form SSS informing you that your UMID card is now ready for pick up.
  6. Collecting your card:
    • If you applied for a UMID Card as ATM card, you need to claim your card at the bank branch you wrote in your application. You must claim your card within thirty (30) days upon receipt of SMS notification from SSS.
    • For regular UMID card, claim your card at the SSS branch where you applied. You must claim your card within sixty (60) days upon receipt of SMS notification from SSS.
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Required DocumentsEdit

Change of membership type:

  1. To Self-Employed - No required documents
  2. To Non-Working Spouse - Marriage Contract/Marriage Certificate or a copy of Working Spouse's Member Data Change Request form (SS Form E-4) duly received by the SSS where the name of the NWS is indicated as the spouse


Correction of name and/or Correction of date of birth
Required ID card and/or documents:

  1. Birth certificate or Passport
  2. In the absence of the Birth Certificate and Passport, the following are the required ID cards and/or documents:
    • Certificate of Non-Availability of Birth Records from the City or Municipal Civil Registrar or Philippine Statistics Authority/National Statistics Office or National Archives, for the alleged correct name/date of birth; and
    • Any TWO (2) of the following, both with the correct name and at least one (1) with date of birth:
    • ID Cards:
      • Driver's License
      • Firearm License Card issued by Philippine National Police
      • Government Service Insurance System (GSIS) ID Card
      • Health or Medical Card
      • Home Development Mutual Fund (Pag-IBIG) Transaction Card
      • ID Card issued by Local Government Units (LGUs) (e.g., Barangay/Municipality/City)
      • Overseas Worker Welfare Administration (OWWA) Card
      • Philippine Health Insurance Corporation (PHIC) ID card / Member Data Record
      • Postal ID Card
      • Professional Regulation Commission (PRC) Card
      • Senior Citizen card
      • Taxpayer's Identification Number (TIN) Card
      • Voter's Identification card
    • Documents:
      • Alien Certificate of Registration
      • Baptismal Certificate of child/ren
      • Birth Certificate of child/ren
      • Certificate of Licensure/Qualification Documents from Maritime Industry Authority
      • Certificate of Muslim Filipino Tribal Affiliation issued by National Commission on Muslim Filipinos
      • Court Order granting petition for change of name or date of birth
      • GSIS Member's Record/Certificate of Membership
      • Life Insurance Policy
      • Marriage Contract / Certificate of Marriage
      • National Bureau of Investigation (NBI) Clearance
      • Pag-IBIG Member's Data Form
      • PHIC Member's Data Record
      • Police Clearance
      • Seaman's Book (Seafarer's Identification and Record Book)
      • Student Permit issued by Land Transportation Office (LTO)
      • Transcript of Records
      • Voter's Affidavit/Certificate of Registration
  3. Required additional ID cards and/or documents for the following cases:
    • If for correction of date of birth and submitted birth certificate is registered after the 55th birthday - two (2) ID cards and/or documents (listed above).
    • If for correction to totally different name/middle name (except if due to naturalization) - Joint Affidavit of two (2) persons who have personal knowledge of the facts and circumstances on the use of the different name/middle name stating therein that the two (2) names refer to one (1) and the same person and the reason why the name was used.
    • Correction of name due to naturalization from Filipino citizenship to foreign citizenship or vice-versa - any of the following:
      • Certificate of Naturalization issued by the Philippine Department of Foreign Affairs
      • Identification Certificate issued by the Philippine Bureau of Immigration
      • Any foreign government issued ID cards and/or documents showing the new name (e.g., Passport, Driver's License)
    • Correction of name due to re-marriage - new Marriage Contract/Marriage Certificate and any of the following, whichever is applicable:
      • Death Certificate of spouse, if due to death of previously reported spouse
      • Certificate of Finality of Annulment/Nullity or annotated Marriage Contract/Certificate, if due to annulled or void marriage with previously reported spouse
      • Court Order on Declaration of Presumptive Death, if previously reported spouse is presumed dead
      • Decree of Divorce and Certificate of Naturalization (granted before divorce) or its equivalent, if due to divorce with previously reported spouse
      • Certificate of Divorce (OCRG Form No. 102), if due to divorce of Muslim member with previously reported spouse


Correction of sex - any of the following, whichever is applicable:

  1. Birth certificate
  2. Passport
  3. Member's copy of Personal Record (SS Forms E-1, RS-1, OW-1, NW-1) duly received by the SSS where the correct sex is indicated
  4. Court Order granting petition for correction of sex, if with erroneous entry of sex in Birth Certificate


Change of civil status - any of the following, whichever is applicable

  1. From single to married - Marriage Contract/Marriage Certificate
  2. From married to legally separated - Decree of Legal Separation
  3. From married to widowed
    • Death Certificate of spouse, if due to death of previously reported spouse
    • Court Order on the Declaration of Presumptive Death, if previously reported spouse is presumed dead
  4. For reversion from married to single
    • If legally married to previously reported spouse
      • Certificate of Finality of Annulment/Nullity or annotated Marriage Contract/Marriage Certificate, if due to annulled or void marriage with previously reported spouse
      • Decree of Divorce and Certificate of Naturalization (granted before divorce) or its equivalent, if due to divorce with previously reported spouse
      • Certificate of Divorce (OCRG Form No. 102), if due to divorce of Muslim member with previously reported spouse
    • If not legally married to previously reported spouse
      • Certificate of No Marriage (CENOMAR) from Philippine Statistics Authority/National Statistics Office; and
      • Affidavit executed by the member attesting to the fact of the non-existence of marriage between him/her and the previously reported spouse


Updating of contact information: No required documents


Updating of bank information:
Any one (1) of the following (must be single savings or current account only):

  1. Passbook
  2. For ATM, machine-validated deposit slip showing the name and bank account number of member
  3. Any document showing the member's name and bank account number (e.g., print-out of online banking transaction, bank statement)


Updating of member record status (from "Temporary" to "Permanent")

  1. Birth Certificate or in its absence, any of the following ID cards and/or documents:
    • Baptismal Certificate or its equivalent
    • Driver's License
    • Passport
    • Professional Regulation Commission (PRC) Card
    • Seaman's Book (Seafarer's Identification and Record Book)
  2. In the absence of the above ID cards and/or documents, any two (2) of the following, both with the correct name and at least one (1) with date of birth:
    • Alien Certificate of Registration
    • ATM Card (with cardholder's name)
    • Bank Account Passbook
    • Baptismal Certificate of child/ren or its equivalent
    • Birth Certificate of child/ren
    • Certificate of Confirmation issued by National Commission on Indigenous Peoples (formerly Office of Southern Cultural Community and Office of Northern Cultural Community)
    • Certificate of Licensure/Qualification Documents from Maritime Industry Authority
    • Certificate of Muslim Filipino Tribal Affiliation issued by National Commission on Muslim Filipinos
    • Company ID Card
    • Court Order granting petition for change of name or date of birth
    • Credit Card
    • Firearm License Card issued by Philippine National Police (PNP)
    • Fishworker's License issued by Bureau of Fisheries and Aquatic Resources (BFAR)
    • Government Service Insurance System (GSIS) ID Card/ Member's Record/Certificate of Membership
    • Health or Medical Card
    • Home Development Mutual Fund (Pag-IBIG) Transaction Card/Member's Data Form
    • Homeowners Association ID Card
    • ID Card issued by Local Government Units (LGUs) (e.g., Barangay/Municipality/City)
    • ID Card issued by professional association recognized by PRC
    • Life Insurance Policy
    • Marriage Contract/Marriage Certificate
    • National Bureau of Investigation (NBI) Clearance
    • Overseas Worker Welfare Administration (OWWA) Card
    • Philippine Health Insurance Corporation (PHIC) ID Card/ Member's Data Record
    • Police Clearance
    • Postal ID Card
    • School ID Card
    • Seafarer's Registration Certificate issued by Philippine Overseas Employment Administration (POEA)
    • Senior Citizen Card
    • Student Permit issued by Land Transportation Office (LTO)
    • Taxpayer's Identification Number (TIN) Card
    • Transcript of Records
    • Voter's Identification Card/Affidavit/Certificate of Registration


Updating of dependent(s)/beneficiary(ies):

  1. For reporting of new/additional dependent(s)/beneficiary(ies):
    • If spouse - Marriage Contract/Marriage Certificate or SS Form E-4 of the spouse duly received by the SSS where the name of the member requesting the change is reported as the spouse
    • If child/ren - Birth Certificate or Baptismal Certificate or its equivalent or Decree of Adoption
  2. For deletion of previously reported dependent(s)/beneficiary(ies)
    • If Spouse - any of the following, whichever is applicable:
      • Decree of Legal Separation, if legally separated with previously reported spouse
      • Death Certificate of spouse, if due to death of previously reported spouse
      • Certificate of Finality of Annulment/Nullity or annotated Marriage Contract/Certificate, if due to annulled or void marriage with previously reported spouse
      • Court Order on Declaration of Presumptive Death, if previously reported spouse is presumed dead
      • Decree of Divorce and Certificate of Naturalization (granted before divorce) or its equivalent, if due to divorce with previously reported spouse
      • Certificate of Divorce (OCRG Form No. 102), if due to divorce of Muslim member with previously reported spouse
    • If Parent/s - Death Certificate, if previously reported parent/s is/are already dead
    • If other beneficiary/ies - No required document/s

Office Locations & ContactsEdit

Social Security System
SSS Trunkline No. (632) 8920-6401
SSS Call Center: (632) 8920-6446 to 55
IVRS: (632) 7917-7777
Toll-Free No.: 1-800-10-2255777
SSS Email: [email protected]
SSS Facebook: https://www.facebook.com/SSSPh

SSS Office Locations

SSS Branches with UMID Enrollment Facilities

EligibilityEdit

All SSS members

FeesEdit

If you would like to request a new UMID Card
Replacement Fee: Php200

ValidityEdit

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to UseEdit

MEMBER DATA CHANGE REQUEST - E-4

Sample DocumentsEdit

Please attach sample completed documents that would help other people.

Processing TimeEdit

Please explain processing time taken in obtaining the document/certificate.

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required InformationEdit

  • SS Number
  • Common reference number (if any)
  • Date of birth
  • Tax Identification Number (if any)
  • Complete name of member
  • Complete address
  • Telephone number
  • Mobile/cellphone number
  • Email address
  • Foreign address (if applicable)
  • Data that you would like to change / corrected:
    • Membership type
      • From: The membership type on the record
      • To: New membership type
    • Name:
      • Last name
      • First name
      • Middle name
      • Prefix
      • Correct spelling
      • Change of name due to marriage
    • Date of birth
    • Sex
    • Civil status
    • Updated contact information
    • New bank information
      • Type of benefit
      • Bank name
      • Bank branch
      • Account number
    • Member record status - Temporary or permanent
    • Dependents / Beneficiaries:
      • Name
      • Relationchip to member
      • Date of birth

Need for the DocumentEdit

Please provide the need for the procedure. e.g. Birth Certificate - why do we need to have a birth certificate?

Information which might helpEdit

Enter other informations which might help.

Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External LinksEdit

Social Security System

OthersEdit

More information which might help people in Bacolod can be listed here.


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