Apply In-Person

1. Applicant shall approach Sub-Registrar office for registration of deed agreement. Link for contact details Link. Select the respective district from the list and click on “Display” option.
2. Applicant must procure stamp duty paper as per the amount derived based on the land value to complete the lease deed drafting.
3. Stamp duty paper has to be given to the officer for typing the lease deed.
4. The applicant should have the documents mentioned in the "Required Documents" section of this page.
5. Register the agreement in the Sub-Registrar office respective to your district.
6. Both the parties and witness should reach the registrar office on scheduled date and time. Signature of witness is useful for evidentiary purposes.
7. Pay the registration fees as mentioned in "Fees" section given in the page.
8. After verification by the sub-registrar, the registration is complete after this.
9. The applicant can get the lease deed from the Sub-registrar office.

Apply Online

1. Go to the online website. Link for site Link
2. In the given new window, click “e-Deed” icon mentioned in e-services at the right side of the page in the bottom.
3. Click on “Preparation and submission of e-deed” on the given box.
4. In the new page, read all the details and click on “Read and Please Proceed” tab mentioned at the bottom of the page.
5. In the new webpage, enter all the details and click on “Proceed” tab if you are using mobile number option.
6. Prepare the draft e-deed.
7. Submit the draft e-Deed to the Registration Authority for approval.
8. The applicant will receive an SMS when the draft e-Deed is approved by the registration authority.
9. Pay fees as mentioned in “Fees” section on this page.
10. Applicant can go to the sub-registrar office mentioned on “offices locations and contacts” section mentioned on this page for approving of the deed.
11. Both the parties and witness should reach the registrar office on scheduled date and time. Signature of witness is useful for evidentiary purposes. Contact Link
12. Once the verification is over, the registration is completed and document will be issued to the applicant online.

Apply through Centres:

1. To apply through centres, the applicant has to approach the respective “CSC” centre in their area. Refer the following link for location: CSC Locator link
   • NOTE: The applicant has to select the state, district and block name from the drop-down menu, or the applicant has to click on their respective district to find nearby centres.
2. Please visit the centre and consult with the centre operator for your requirement.
3. If the operator issues an application form, then collect it and pay the requisite fee. Please complete the application form.
4. Now, submit the completed application along with the required documents as per the “Required Documents” section of this page. It is advised to take the documents in original to the kiosk for scanning purposes.
5. The operator will process the application online. On successful submission, the applicant will receive an application number as acknowledgement. The applicant will also get a transaction number as a text message on their registered mobile number.
6. Applicant has to make necessary payment as centre operator quotes and don’t forget to take the receipt.
7. This application will be forwarded to the respective department for further processing.
8. ”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification.
9. The submitted application will be processed by the department. A designated authority will verify the submitted documents and inspect the area of the applicant to clarify the applicant’s details.
10. Based on the outcome of the above-mentioned steps and other internal processing, the designated issuing authority will issue the certificate.
11. The status, viz. Approval or Rejection will be conveyed to the applicant through an “SMS” or applicable norms.

The documents required for successfully completing the procedure are as follows:

• Documents required by the Owner for registration:
  • The original proof of ownership or title to property
  • Passport size photos
  • Aadhar card
  • Any ID proof like driving licence, voter’s ID, passport etc.
  • The rental agreement printed on the Stamp paper.

• Documents to be presented by the Tenant for registration:
  • Two passport size photos.
  • Aadhar card if the person is an Indian. If the person is a foreigner, then original passport is needed.

• Two witnesses with their original ID proof.

Registration Department
Fortuna Tower,9th Floor,
23A N.S. Road, Kolkata-700 001
Contact Number: 033-2214 3026
Email-Id: dcsrl.igr-wb@nic.in
Sub- Registrar offices in West Bengal Link

• The person should be 18 years or older than 18 years to enter into a lease.
• The person should not have any mental competency issues.

• If rent agreement is up to 1 year, 4% of the whole amount is to be paid.
• If rent agreement is of duration between 1 to 10 years, 5% for a consideration of twice the amount or value of the average annual rent is to be paid if the property is in the panchayat area, 6% for the consideration of twice the amount or value of average annual rent if property is in municipal or corporation area.
• If rent agreement is between 20 to 30 years, 5% for a consideration of thrice the amount or value of the average annual rent if the property is in a panchayat area, 6% for the consideration of thrice the amount or value of average annual rent if property is in municipal or corporation area.
• If rent agreement is exceeding 30 years, 5% of the market value of the property in panchayat area, 6% of the market value of the property in Municipal or Corporation Area. If market value exceeds 40 lakhs, then 1% additional Stamp Duty is to be paid.

• The lease agreement is valid up to the time it is written on stamp paper while registration with the consent of both the parties.

Please attach documents that can be used by people. e. g. links.

Please attach sample completed documents that would help other people.

• It depends on the appointment with the sub-registrar.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M".

The following details should be kept in mind while taking a flat on lease:

• You should know whether you are directly dealing with the owner or any third party on the behalf of the owner.
• You should know if there is any broker or agent in between as they also take their commission charges.
• Check the Electricity or Tax bill to verify whether the property belongs to the owner who is claiming it or not.
• Make sure the applicant takes a receipt by the owner for any token money you have given or make it through cheque, DD or online transfer.
• Terms and conditions between the owner and tenant should be clearly written in the agreement.
• If the property to be leased is used for illegal purposes, the lease would be invalid.
• Signatures of both the parties on the lease is compulsory. All terms of the contract must be agreed upon by both parties.

Following information of both the parties and witness are required:

• Name (With documentary proof)
• Age (With documentary proof)
• Sex
• Date of birth (With documentary proof)

• Lease agreement protects the rights of the both tenant and the landlord in case of future conflicts. A legal document can help both the parties as they can approach the court if any dispute arises between them.

• The person taking the house for rent is termed the tenant or lessee, and the person letting it out for rent is termed the landlord or owner or lessor.
• People create rental agreements on Stamp paper of minimum values like Rs.20/- or 50/- or 100/- etc. to save money. But actual Stamp prescribed by the Government should be used. As long as there is no legal dispute between the owner and the tenant things go well but if something happens no one can claim anything in court.
• It is important to keep track of the time when the deed was created. A fresh deed has to be created after the deed expiration. The registration must be made at least four months before the date of deed expiration. If both the parties are not present at the time of registration of deed, he/she must sign the Power of Attorney, granting attorney the rights of agreement closure.

Please explain what are other uses of obtaining this document/certificate.
e. g. Birth Certificate can be used as proof of identity.

Place some external links which might help.

More information which might help.