Apply In Person

1. To Apply Occupancy Certificate for Kibanja, the applicant has to approach the Ministry of Local Government link
2. Ensure that the Kibanja has been surveyed and subdivided according to the relevant land regulations and guidelines. This process involves engaging a licensed surveyor to survey and prepare a subdivision plan for the Kibanja.
3. If there are structures or buildings on the Kibanja, ensure that the building plans have been approved by the local authority.
4. Submit the necessary architectural and structural plans, along with other required documents, to the local authority's physical planning department for approval.
5. An application form will be provided to the applicant by the concerned officer.
6. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
7. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
8. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
9. Submit all the documents with the completed form to the concerned officer.
10. The applicant has to pay the prescribed fee as requested by the authority.
11. After receiving the application, the concerned authority will check the submitted application and document set. If all are in place, the application will be accepted.
12. An acknowledgement receipt will be provided. Please save it for future reference.
13. Then the application will be processed further.
14. The local authority will conduct an inspection of the Kibanja and the structures to verify compliance with the relevant regulations. This may involve assessing the physical condition, safety measures, and compliance with building codes.
15. If the Kibanja and structures meet the requirements, the local authority will issue an Occupancy Certificate.
16. This certificate serves as official confirmation that the Kibanja and the structures on it are suitable for occupation.
17. This entire process can be completed within 10 - 15 days or as per the timeline advised by the respective department authority.

• Application form
• Copy of the subdivision plan prepared by the licensed surveyor.
• Approved building plans (if applicable).
• Proof of compliance with building standards and regulations.
• Any other documents required by the local authority.

Ministry of Local Government
WORKERS HOUSE,5th Floor,Southern Wing,
PLOT 1, PILKINGTON ROAD
P.O Box 7037,Kampala.
Phone - 0414233513
Email: ps@molg.go.ug
Contact link

• Any landowner who intends to Apply Occupancy Certificate for Kibanja is eligible to make this application.

• The applicant has to pay the prescribed fee as requested by the authority.

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Please attach documents that can be used by people. e.g. links

Please attach sample completed documents that would help other people.

• This entire process can be completed within 10 – 15 days or as per the timeline advised by the respective department authority.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

• Applicants must complete the application form before submitting it. Incomplete applications will not be accepted.
• Applicants must provide genuine information while applying for this procedure.

• Name
• Address
• Contact address
• Age
• Zip code
• Nationality
• Fax
• Email
• Land details
• Mailing address
• Declaration
• Date
• Signature

• In Uganda, an Occupancy Certificate for Kibanja is an official document issued by the local authority or municipal council.
• It serves as confirmation that the Kibanja (land) and any structures on it are suitable for occupation and have met the necessary requirements and regulations.

• The Occupancy Certificate for Kibanja indicates that the land and structures comply with the applicable land use regulations, zoning requirements, building codes, and safety standards set by the local authority.
• It ensures that the Kibanja and its structures have been inspected and deemed suitable for occupancy based on these regulations.

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

Link

• The certificate typically includes details such as the address or location of the Kibanja, the name of the owner or occupant, the date of issuance, and any specific conditions or restrictions that may apply.