Apply In-Person:

1. To File Notice of Cessation to Hold Office as Secretary in person, the applicant should contact the Corporate and business registration department in Mauritius Contact link
2. Applicants should download the registration form from this link
3. Applicant must fill in the form with all necessary information, such as name, address, contact number, and other relevant details, as well as attaching all required documents, including proof of identity, proof of address, and any other documentation needed to complete the application process and they can be found under the “Required Document” section of this page.
4. Once the applicant has obtained all the necessary documents, they will have to present them to the necessary governing authorities to complete the application process, which can be done either through mail or in person at the Companies Registrar office.
5. The Companies Registrar will thoroughly review the submitted documents to ensure that they are in accordance with the provisions of the Companies Act and will take necessary steps to ensure that all requirements are met.
6. Once the Companies Registrar has issued the relevant confirmation, the applicant will need to pay the required fees, which vary depending on the size of the company and the nature of the documents being filed in Mauritius, and this payment must be made as per the authority’s request.
7. Once everything has been submitted, the Companies Registrar will issue a certificate confirming the cessation of office for the secretary, and this will be the official document that confirms the end of the secretary’s tenure with the company in Mauritius.
8. The applicant must then sign the Notice of Cessation to Hold Office as Secretary and mail it to the Companies Registrar.
9. Upon receiving the Notice of Cessation to Hold Office as Secretary, the Companies Registrar will process it and issue the Certificate of Cessation to Hold Office as Secretary, which will then be sent to the applicant.
10. It is important to note that the Certificate of Cessation to Hold Office as Secretary must be submitted to the Companies Registrar within 14 days (about 2 weeks) of receipt.
11. Failure to do so will result in the Certificate of Cessation to Hold Office as Secretary being declared invalid, and the applicant will need to start the process from the beginning.
12. The processing time for this procedure is 10-15 business days.

• Duly completed Form.
• A copy of the Notice of Cessation of Office as Secretary
• A copy of the latest Memorandum and Articles of Association of the Company
• A copy of the latest Register of Members
• A copy of the latest Register of Directors
• A copy of the latest Register of Secretaries
• A copy of the latest Annual Return
• A copy of the latest Financial Statements
• A copy of the most recent Notice of the Appointment of the Secretary
• A copy of the most recent Notice of the Resignation of the Secretary
• A copy of the Board Resolution appointing the new Secretary.

Corporate and business registration department
One Cathedrale Square Building,
Jules Koeing Street, Port_Louis
Republic of Mauritius
Tel No: + (230) 202-0600
Fax No: +(230) 212-4480
Email: comd@govmu.org
POINT OF CONTACT FOR INTERNATIONAL REQUESTS:
For any international requests for information on NPOs (Companies Limited by Guarantee and Foundations), please contact the Registrar of Companies/ Registrar of Foundations on the following:
Email address: comd Link
Phone No: +230 2020602 / +230 2020615
The requests for information should be made in writing and submitted on the above email address. The office of the Registrar will endeavor to provide the information required as soon as possible.
For information on associations, applicant may contact the Registrar of Associations on: roa@govmu.org
Contact link

• In Mauritius, any company director, corporate secretary, or other authorized person can file a Notice of Cessation to Hold Office as Secretary with the Registrar of Companies.

• A fee for this procedure is has to be paid as per the authority’s request.

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

• Link
  

Please attach sample completed documents that would help other people.

• The processing time for this procedure is 10-15 business days.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

• The Companies Act 2001 sets out the procedure for the issue of shares in a company incorporated in Mauritius. The procedure requires the company to file a notice of issue of shares with the Registrar of Companies in Mauritius.
• The notice must include the name of the company, the number of shares issued, the amount paid for each share, the name and address of each shareholder, and the date of the issue.
• The company must also provide evidence that the shares were fully paid for in cash or in kind. In addition, the company must provide the Registrar with a copy of its Memorandum and Articles of Association, and any other documents relating to the issue of the shares. Once the notice has been filed, the Registrar will issue a certificate of registration, which will confirm the details of the issue.
• The Registrar may also require the company to provide additional information or documents to process the notice. This may include proof of payment, copies of bank statements, and other evidence of the company’s financial standing.
• Failure to comply with the requirements of the Companies Act 2001 may result in the issue of shares being declared invalid.

• The name and address of the company.
• The name and signature of the director submitting the notice.
• The date of the filing.
• The name and address of the Secretary ceasing to hold office.
• The date on which the Secretary ceased to hold office.
• The reasons for the cessation.
• The name and address of the person (if any) appointed to the office of Secretary.
• The date of appointment of the new Secretary.
• The name and signature of the Director authorizing the filing of the notice.
• Any other relevant information.

• A File Notice of Cessation to Hold Office as Secretary in Mauritius is an important legal document that is required to be filed with the Registrar of Companies in Mauritius to officially notify the Companies Registry that a company secretary has ceased to hold office at the company.
• This document is necessary to ensure that the company's records are kept up to date and that the company is compliant with all applicable laws and regulations in Mauritius.

• More information can be obtained via link
  

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

• link
  

More information which might help people.