Apply by Mail

1. Gather and prepare all the required documents and then Obtain application form for importation of coal for own use Form ECS 3 from Malawi Energy Regulation Authority (MERA) office in your location
2. Fill the application form accordingly and pay the required application fees
3. Attach all the required documents to the application including the prove of payment receipt
4. Send the complete application addressed to the Malawi Energy Regulation Authority through this address: MERA; Private Bag B496, Capital City, Lilongwe 3, Malawi. Alliteratively, you can deliver the application by yourself to the head office (Licensing Section)
5. The licensing officer will receive the application and MERA will acknowledge receipt in writing to you within 30 days from the date they received it
6. The MERA will send an inspector to inspect the premises to be used, if it meets the health and safety requirements and file a report of the inspection to the MERA
7. MERA will review the report and if your application meets the standard requirements, they will communicate the decision to you through your contacts
8. Then the licence will be processed and you will collect it at the MERA licensing office

• Complete application form ECS3
• Please contact the MERA board for more information about all the required documents

Malawi Energy Regulation Authority (MERA)

Head Office – Lilongwe

2nd Floor Development House, City Center,

P/Bag B-496, Capital City,

Lilongwe 3, Malawi

Tel: +265 (0) 1 774 103 /775 810 /812

Fax: +265 (0) 1 772 666

Regional Office – South – Blantyre

Mpico House (Formerly MDC Hpouse)

Along Glyn Jones Road,

P.O. Box 2619, Blantyre

Tel/Fax: + 265 (0) 832 496, 01 823 893, 01 831 367

Regional Office – North – Mzuzu

Mpico Building

Mzuzu

Tel/Fax: + 265 (0) 312 769

Contact details and map: Link

Website: Link

• Registered companies and individual

• Contact the relevant authority for fees and bank information

• 12 months from the issued date and its subject to renewals

Please attach documents that can be used by people. e.g. links

Please attach sample completed documents that would help other people.

• Within 30 days

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

• Whenever there is a change in the particulars, the registered importer of coal for own use shall immediately advise the Authority of the new particulars.
• Every registered importer of coal for own use shall pay a registration fee and annual renewal registration fee as prescribed by law
• Renewal of registration for importation of coal for own use shall be due on the 1st day of January each year.

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or Country of Birth.

• This documents proves that you are registered to import coal for your own use

• Energy Regulation Act: Link

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

• Malawi Trade Portal: Link

More information which might help people.