Apply Online

1. Aspiring Clinical Officers (CO) who have completed their training and wish to undertake their internship program need to apply for a clinical officer internship license by making an application to the Clinical Officers Council Kenya.
2. The applicant can make the licensing application online by visiting the Clinical Officers Council Kenya (COC) Portal through the following COC Online Services Portal
3. Upon entering the accounts’ homepage, click on the “Not Registered” link to register for an account on the COC online portal. This will direct the applicant to the next page where they are to start the registration process.
4. The applicant should select the “Register for Online Services” menu and input the required information
5. The applicant should then select the “STUDENT” option under the “SELECT CADRE” option.
6. The applicant should then input their Index/Registration Number, ID/PASSPORT Number and email address.
7. Upon entering the required information for registration click on the “Register for Online Services” Tab. This will cause a confirmation email address to be sent to the applicants’ email address.
8. The applicant should then log into their email address and confirm their registration by clicking on the “Complete Registration” button in the email which has been sent. This will direct the applicant back to the COC Online Services Portal.
9. Upon entering the portal, the applicant is to edit their profile by their Personal and Professional details, Uploading their Photograph and Changing/Setting their password.
10. Upon updating the profile, click on the “Annual Practice License” tab in the menu on the left pane, to enter into the next page.
11. On the Annual Practice License page, click on the “Click here to make Application for Internship Practice License for 20xx” button to enter the next page where the applicant is required to provide information for the licensing application.
12. Please provide required information for licensing. These include:-
    • Email
    • Mobile
    • Practice type (Clinical / Non-Clinical)
    • Type of Application license (Make sure the select internship)
    • Internship Training Center (National Government , County Government, Private Sector(Health institutions), Training institutions ,Non-governmental organization, Faith based organization, independent Practice, Others)
    • Select county
    • Workstation /Facility
13. Confirm that all the information provided is correct and click on the “Save & Continue” button. This will cause an invoice for payment of the application fees to be generated.
14. On the COC Invoice page “Click to Pay Now” button to pay for the Internship Licence
15. Proceed to make the payment using the instructions given online. The Payment instructions will be generated and displayed automatically in the portal. More information about the Replacement fees to be paid is given in the “Fee” section of this page
16. Upon making the application payment, a payment receipt and the Internship Licence will be generated online.
17. The applicant should wait for approximately 10 minutes then refresh the invoice page. After refreshing the page, they should find receipt and license ready to be printed.
18. Click on the “Download Receipt “ Button and the “Download License” button to download the payment receipt and Clinical Officer Internship Licence respectively.
19. Print the receipt and license and keep them for reference.

Apply In-Person:

1. Aspiring Clinical Officers (CO) who have completed their training and wish to undertake their internship program need to apply for a clinical officer internship license by making an application to the Clinical Officers Council Kenya. The applicant can do this by visiting the Clinical Officers Council Kenya (COC) offices to make the application. .
2. Here the applicant will be given an Application for Licence to Render Medical and Dental Services In Public Institution by an Intern – COC 4 to fill and submit.
3. Fill in the application form and attach the required documents. A list of the required documents is mentioned in the “Required Documents” section of this page.
4. Submit the completed application form and all the required documents to the Clinical Officers Council Kenya (COC) offices and proceed to pay the required fees. Details of the required fees for licensing are provided in the “Fees” Section of this page.
5. Submit the payment receipt to the COC Offices for processing of the licensing application process to begin.
6. At this point the Clinical Officers Council Kenya (COC) officers will go through the application documents to determine their authenticity and if they meet the requirements.
7. Upon completion of licensing process, the Clinical Officers Council Kenya will contact the applicant to collect their Clinical Officer Intern License in person.
8. The whole process is usually completed after a period of five days.
9. The applicant will be required to produce proof of identity when collecting the Clinical Officer Intern License

• Copy of ID/Passport
• Coloured passport size Photograph
• Original Academic Certificate
• Original School leaving Certificate
• Original diploma results slip/certificate from the respective institution dully signed by the authorized persons
• Original Clinical Officers Council Indexing Identity Card.
• Original Clinical Officers Council Examination Results Slip dully signed by the authorized person.
• Original National Identity Card/Passport.
• Log book.

Clinical Officers Council, - Head Office
Blue Violet Building, Suite 203,
Kindaruma Road Off Ngong Road, Nairobi
P.O. Box 19795 K.N.H.,
Nairobi
Phone No: 0725 705 144
Fax: 020 722618
Email: info@clinicalofficerscouncil.org
Website Contact link 1 and contact link 2

• Trained/ qualified Clinical Officers who require to undergo practical supervised training and mentorship in an approved internship centre in order to obtain registration and a license to practice as a clinical officer are eligible to make the application.
• These inlude:
  • All Clinical Officers who have completed basic training course in Clinical Medicine and have passed the Council pre-internship examination.
  • All Clinical Officers who have completed a higher diploma in Clinical Medicine and surgery (Reproductive Health).

• Licensing Fee Kshs. 5,000.

• The validity period is one year.

• A sample of the APPLICATION FOR LICENCE TO RENDER MEDICAL AND DENTAL SERVICES IN PUBLIC INSTITUTION BY AN INTERN – COC 4 can be found on page 25 of the following document link

Please attach sample completed documents that would help other people.

• The processing time is 5 days

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

• All applicants who meet the criteria will be issued with an internship license, logbook, and code of professional conduct at a fee prescribed by the Council which is a mandatory requirement before commencement of internship.

• Full names .
• Date of Birth
• Nationality
• I.D/Passport Number .
• Postal Address
• Mobile No
• Email
• Index No
• Qualification: Diploma, Degrees or Licence held
• Give name of Medical College(s) attended and date qualified
• University Admission NO
  • Year of Qualification
• Name of Dental School
  • Address
  • Email
• Name of Internship Training Centre
  • Address
• Next of Kin (Full Name)
  • Email Address
  • Mobile No

• The clinical officer intern licenser allows a trained clinical officer to engage in their internship program.
• Internship is a legal requirement for registration to practice.
• Internship provides an opportunity for interns to acquire a hands-on skills under mentorship of experienced health professionals.
• Internship provides an opportunity to integrate theory into practice.

• Internship placement shall apply to as follows:
  • Diploma – one year.
  • Higher Diploma in Reproductive Health – six months.
  • Bachelor’s degree holders (Direct entry and Upgrading) – one year.
• An intern Is a qualified Clinical Officer who requires undergoing practical supervised training and mentorship in an approved internship centre in order to obtain registration and a license to practice.
• Internship is a one-year compulsory hands-on training for qualified Clinical Officers and six months hands-on training on completion of Higher Diploma in various specialties, which is a legal requirement to practice after graduation from an approved training institution.
• It may also include any further institutional training recommended by the Council to be undertaken by a Clinical Officer who is either trained outside Kenya and who wishes to be registered and/or licensed or has been assessed by the Council and been recommended for further training.

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

• CLINICAL OFFICERS (TRAINING, REGISTRATION AND LICENSING) ACT
• Interndhip

• The Clinical Officers Council is established by an Act of Parliament to coordinate and regulate the training, registration and licensing of all Clinical Officers under the Clinical Officers (Training, Registration & Licensing) Act Cap 260 Laws of Kenya. In line with the Council’s core mandate, the Council oversees the training, registration and licensing of Clinical Officers.