Apply In-Person

1. To apply for vehicle trade certificate, applicant has to approach the RTO office to which his area belongs to.
2. Please follow our “Office Locations & Contacts” section of this page to get details of the RTO offices. Link for RTO contacts: Link for contact
3. An Application for the grant of a trade certificate shall be made in Form 16. Application form can be obtained in the following link Form 16
4. Application should be made separately for individual class of vehicles: motor cycle, invalid carriage, light motor vehicle, medium passenger motor vehicle, medium goods vehicle, heavy passenger motor vehicle, heavy goods vehicle, any other motor vehicle of a specified description
5. Make sure you have all the necessary documents to process the application
6. The applicant should make sure they are eligible for applying for this procedure
7. Application forms can also be obtained from the respective RTO offices
8. Present the completed application forms in one of the counter and pay the appropriate fee where the officials would start processing your application.
9. On receipt of an application in respect of a class of vehicle, the registering authority may issue certificate a trade registration mark if satisfied.
10. It consists of registration mark referred to in notification and followed by two letters and a number containing not more than three digits for each vehicle, for example
    1. AB - Represent State Code.
    2. 12 - Registration District Code.
    3. TC1 - Trade certificate number for the vehicle.
11. No applicant for trade certificate shall be refused by the registering authority unless the applicant is given an opportunity of being heard and reasons for such refusal are given in writing.

Apply Online:

1. To apply for trade certificate (Dealer certificate), the applicant has to visit the official portal of the Ministry of Road Transport & Highways: Link to Portal
2. In the homepage, please scroll down to “Informational Services” and click on the “more” button in the “Citizen Guide” tab.
3. The applicant will be taken to the “Manual” page where all the available services will be listed.
4. Please click on the name of the required service and click on “Step by Step procedure” from the drop down menu.
5. The applicant will be taken to a new PDF page where the process for applying will be explained clearly.
6. Please follow the steps to complete the application.

Apply through Centres:

1. To apply through centres, the applicant has to visit the respective “CSC” centre. Please tap on the following Link to locate the centre according to the respective district: Link.
2. Make sure to have the documents that are listed under the “Required Documents” section of this page.
3. An application form can be obtained through the kiosk operator upon visiting the centre.
4. It is advised to take the documents in original to the kiosk for scanning purposes.
5. The operator will process the application online.
6. On successful submission, the applicant will receive an application number as acknowledgement.
7. Pay the fee as given in the “Fees” section of this page and collect the receipt.
8. After the application form is processed, an enquiry officer will make a thorough verification regarding the documents submitted along with the form.
9. Collect the acknowledgment slip after submitting the form.
10. Use the acknowledgment slip to get the certificate in a stipulated period of time.

• Form 16 (application for trade certificate) Link for application : Form 16
• Dealership letter from manufacture or any other appointing letter.
• The map of your workplace.
• PAN number of the trade owner.
• Any valid address proof (such as Voter ID etc. )
• GST Number of your business/firm.
• Documents of your workplace (documents of the place where you run your business or the Rent agreement if your run your business on rent)
• Photographs of your work place.
• Aadhaar Card
  

Note:

• All original and copy of original with self attestation as advised by respective authorities to be submitted as per requirement.
• Apart from the above documents, authorities may ask to submit additional information or documents. Please provide them for processing.

Haryana Transport Co.
Sohna Adda Sethi Chowk, Jail Road,
Gurugram, Haryana 122001
Phone: 098114 14902
Location in Map

List of RTO
List of all RTO Office Locations in Haryana

A trader with applicable registration

• Fee related information link: Related fees
  
  
• RTO authorities may provide more information on fees

A trade certificate granted shall be in force for a period of twelve months from the date of issue or renewal. (shall be effective throughout India.)

• Form 16 (application for trade certificate) Link for application : Form 16

Please attach sample completed documents that would help other people.

Even though the process can be completed in one day, proper verification and grant of certificate may take one week time.

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Please provide instructions on obtaining the certificate/documents.
e.g. The state office holds birth records since january 1908.

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

• Trade certificate is required by the bonafide dealer of a vehicle manufacturer.
• This certificate is issued for different class of vehicles like M/C, LMV, GOODS CARRIER, THREE WHEELER, MOTOR/MAXI CAB.
• This certificate is needed for an agency to use the vehicle for test-drive and demo purpose.

• The trade certificate shall be carried on a motor vehicle in a weather-proof circular folder and trade registration mark shall be exhibited in a conspicuous place in the vehicle.
• No holder of a trade certificate shall deliver a motor vehicle to a purchaser without registration, whether temporary or permanent.

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

Place some external links which might help.

More information which might help people.