Apply In-Person:

1. To Renewal of Air Transport Training Institution, the applicant has to contact the nearest Civil Aviation Authority Office in Ghana. Contact link
2. After the initial contact, a pre-application meeting will be arranged between the applicant and the Authority to discuss the application requirements and renewal process.
3. At the formal application phase the applicant will be advised to pay the prescribed fees found under the "Fees" section of this page or GCAA Charges page.
4. The Authority will issue the prescribed renewal form to the applicant to fill and submit.
5. The applicant for the renewal of the certificate should then submit the Authority at least ninety days before the expiry day of current certificate and they can be found under the "Required Documents" section of this page.
6. The Authority will then carry out a cursory review on the renewal application package.
7. If the review is successful, the Authority will draw up a certificate renewal schedule of events in consultation with the applicant in a formal application meeting, giving the sequence of activities to be done and the agreed time frame of accomplishment to be followed in the certificate renewal process.
8. The Authority Inspectors will then carry out an in depth review of the contents of each document submitted for regulatory compliance, relevance and scope.
9. In general the documents are required to explain, define and illustrate the entire organisation structure, functions, activities and programs. It is required that they show how the organisation shall comply with the Regulations, and how the terms of approval shall be continually maintained after certification and approval has been granted, i.e. Internal audits and findings corrective action procedures.
10. After a successful evaluation phase the applicant will need to demonstrate his ability to comply fully with the regulations before beginning operations.
11. These demonstrations include actual performance of activities and/or operations while being observed by Authority Inspectors. This includes on-site evaluations of at least the following:
    • Aircraft proposed for conduct of training as applicable.
    • Flight simulator and training devices as applicable.
    • Training facilities and training equipment.
    • Training curricula.
    • Training in progress.
    • Testing and examinations.
    • Record keeping system.
    • Quality Control system.
12. During these demonstrations and inspections, the Authority evaluates the effectiveness of the policies, methods, procedures, and instructions as described in the applicant’s manual and other documents.
13. Emphasis is placed on the applicant’s management of systems, quality control and overall management and training effectiveness during this phase.
14. Discrepancies will be brought to the attention of the applicant and corrective action must be taken before a certificate is issued.
15. After the document evaluation and demonstration and inspection phases have been completed satisfactorily, the Authority will prepare the renewed ATO Certificate and approve the Training Specifications.
16. The Training Specifications contain the courses, authorizations, limitations, and provisions specific to the certificate holder’s operation.
17. The processing time for this procedure is ninety days.

• Copy of Valid or Expired ATO certificate.
• A statement showing that the minimum qualification requirements for each management position are met.
• A statement acknowledging that the applicant may notify the Authority within ten working days of any change made in the assignment of persons in the required management or instructors positions.
• A list of the aerodromes or sites at which training flights originate, if applicable, and a description of the applicant’s training facilities, equipment and qualifications of personnel to be used.
• A training program, including manuals, curricula, outlines, courseware, procedures and documentation.
• Training for a license or rating in fewer than the minimum hours prescribed in the Civil Aviation (Personnel Licensing) Regulations if the applicant proposes to do so.
• A statement of compliance showing how the applicant has met all applicable requirements in these Regulations.

Ghana Civil Aviation Authority, Accra, Ghana
Private Mail Bag
Kotoka International Airport (KIA)
Accra, Ghana
Tel.:  +233-302-776-171
Fax:  +233-302-773-293
E-mail:  info@caa.com.gh
Location link
Contact link

• Registered ATO with an expired ATO certificate are eligible to make the application.
• Any person / organization willing to conduct training, testing or checking in synthetic flight trainers in Ghana are eligible to make this application.

Refer to fees details for this Link

• This License is valid for a period of twenty four months from the date of issue or renewal.

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• The processing time for this procedure is ninety days.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

The ATO certification is carried out in compliance with the Five Phase Certification and Approval Process. The five (5) Phases are:

• Pre-application.
• Formal Application.
• Document Evaluation.
• Demonstration and Inspection and
• Certification.

• Full names
• Residential and Postal Address:
• Telephone No.
• Fax No
• Email address
• Place of Birth
• Date of Birth
• Nationality
• Name of ATO at which instructed
• A description of a record-keeping system that will identify and document the details of training, qualification, and licensing of students, instructors, and evaluators.
• A description of the training equipment that the applicant proposes to use including the aircraft, the synthetic flight trainers and any special equipment used for each phase of training.
• A description of the minimum qualifications and ratings for each instructor.
• A description of quality control measures proposed.
• Financial particulars
• Staffing, organization and Ghanaian of company
• Terms and conditions of employment in the company
• Particulars of any experience of air transport operations or any other relevant experience of the directors and senior management employees of the company
• Aircraft and equipment (state the aircraft which you employ or intend to employ on air services applied for giving particulars)
• Liability for loss or damage information
• Declaration
• Signature of Applicant
• Date of Application

• This certification allows an Air Training Organisation to conduct training, testing or checking in synthetic flight trainers.

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e.g. Birth Certificate can be used as proof of identity.

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