Apply In-Person:

1. To Change of Secretary of a Company, the applicant has to approach the Register General Department (RGD) office. Contact link.
2. Applicant can be downloading the application Form D from this link.
3. Read the instructions before completing form. Incomplete applications or invalid data may delay the registration process.
4. Applicant filled all details in the application form.
5. The applicant has to make sure he or she has all the required documents that are required for this process to be successful and they can be found under the "Required Documents" section of this page.
6. Payment of appropriate fees should be made and that can be found under the "Fees" section of this page.
7. Name should be exact as registered, should there have been any Change of Name after registrations do state the new name.
8. The Registration Number is stated at the top left side of the Registration Certificate.
9. Full name and TIN of the natural person or legal entity submitting documents to the Registrar of Companies.
10. Clearly state here the complete Business Name of the Applicant.
11. Provide here a detailed description of the Nature of Change in the particulars.
12. Clearly State here the Date of Change in the provided format of (dd/mm/yy).
13. Directors are to attach a statutory declaration and consent letter as stated in section 172 (2) of Act 992.
14. This address when provided will not appear on public record, unlike that of the addresses that will be provided for the Company.
15. Applicants are to ensure that the digital address provided matches with the residential address provided. And provide your current workplace address.
16. List the names of other Companies for which you serve as director.
17. Provide Signature of the Director or Secretary and also mention clearly either its Director or Secretary's signature State Date in the provided space as per format.
18. Every company is required to furnish the Registrar with any change after incorporation e.g. Change of Company Name, Change of Address, Change of Director(s) / Secretary etc.
19. Applicant should all relevant documents attached in application form.
20. The prescribed fee must be paid by the applicant, and the receipt of payment must be attached with the application form.
21. Generally, the processing time for this procedure is taken 2 days.
22. If the authorized official is satisfied that all the information are in order, you will be notified of the outcome and issued with an amended business registration certificate and other supporting documents upon payment of the required fees.

• Completed application form link
• Copies of Identification document (ID card /valid passport biometric page)
• Supporting documents for change of particulars
• Declaration document
• Special resolution document
• Auditor's Consent Letter

GREATER ACCRA REGION
P.O. Box 118 Accra
Tel: +233 302 664 691-93
Fax: +233 302 662043
Email: info@rgd.gov.gh
Digital Address:GA-143-4647
Contact link

ASHANTI REGION
Opposite Hotel Gandolfo Asafo PMB, Kumasi
Tel: +233 322 083 151 / 322 042 152
Email: kumasi@rgd.gov.gh
Contact link

WESTERN REGION
P.O. Box 251 Ministries, Sekondi
Tel: +233 312 482 58
Email: sekondi@rgd.gov.gh
Fax: +233 312 48258
Digital Address: WS-001-7903
Contact link

NORTHERN REGION
Tel: +233 372 023 715
Email: tamale@rgd.gov.gh
Email: info@rgd.gov.gh
Digital Address: NT-0066-0976
Contact link

• A Ghanaian LLC can be formed by a single shareholder, who must appoint two directors. While all can be foreigners, one of the directors must be ordinarily resident in Ghana.
• Persons to be appointed secretary must be natural persons of a minimum of 18 years of age.
• The Company Secretary may be a body corporate except that the body corporate must have as one of its promoters, subscribers, directors or operating officers, a person who is qualified to be a Company Secretary.

• A Fee for this procedure is 25GHC for a year.

• All Secretaries shall hold office for a term of not more than six years.

Link

Please attach sample completed documents that would help other people.

• The processing time for this procedure is 2 days.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.gIn the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.

• Business Name of the Applicant
• Registration number
• General name of business
• Nature of Change
• Full Name of the Business
• Date of Change
• TIN(Taxpayer Identification No)
• First name
• Middle name
• Last name
• Any former name
• Gender
• Date of Birth
• Place of birth
• Nationality occupation
• Mobile no 1
• Mobile no 2
• Fax number
• Email address
• Residential address
• Digital address
• Region
• street name
• City
• Country
• Occupational address
• House/building/flat no
• Particulars of other Directorships*
• Declaration
• Signature of applicant
• Signature of Transferor and Transferee
• Name and Signature of person registering
• Date of submission document
• Name of company inspector
• Filling data

• This document is proof of simply refers to a person who owns the business and is personally responsible for its debts.

• As per the current law, the decision of removal of a company secretary is taken by way of passing and approving a board resolution by the directors of the company. There is no need for any shareholder consultation or approval at the time of removal of the company secretary.

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

Link

More information which might help people.