Apply In-Person:

1. To File Notice of Conflict of Interest, the applicant must go to the Registrar of Companies office in Fiji. Contacts
2. The applicant must obtain the “Form A81 - NOTICE OF CONFLICT OF INTEREST” Form from the authorities in the Registrar office.
3. The auditor or liquidator must give notice regarding the Conflict of Interest within 21 days of becoming aware of conflict of interest to the Fiji Ministry of Justice.
4. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
5. The application form must be filled with the necessary details.
6. The filled application form must be submitted to the officials in the Fiji’s Registrar of Companies office.
7. The fee must be paid along with the application, which is between $54.50 and $545.
8. The fee is based on the type of the company.
9. After submitting, the authorities in the Registrar office will verify the application form.
10. Then the details about the conflict of Interest in the company will be updated in the Registrar of Companies.
11. The notification about the details change must be made within the stipulated time set by the Registrar of Companies.
12. If the applicant lately applies for the notice regarding the conflict of interest, then they must pay the late payment fee prescribed by the ROC authorities.
13. The processing time will be intimated to the applicant while applying.

Apply Online:
ROC Pass:

1. The “NOTICE OF CONFLICT OF INTEREST” can also be made online in Digital Fiji online portal. Online Portal
2. This process can be made only if the applicant has “ROC Pass” for his/her active registered company.
3. On the web portal, select the “Apply” option.
4. It will take you to the “Login Via” page.
5. There will be two options available, namely, “e-Profile” and “ROC Pass”.
6. If you are a New User, then you have to create account in “ROC Pass”.
7. To get the “ROC Pass”, select “How to get ROC Pass” Link in the given website. Web Portal
8. Then, Enter “Username”, “Email address”, and “Password”.
9. Then enter the “Unique Entity Number”. (Business Name No. or the Company Number)
10. Now a new page will open, on this click on the “e-service” tab and then select “Digital Registration” option.
11. After that enter “Entity No”, and then “Tick the entity type (business name / company or foreign company)”.
12. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
13. Then, Complete the Digital registration form, and then “Upload required documents”.
14. Finally select the “Submit” option.
15. The ROC office will verify your digital registration application and process. Later, you will receive the ROC-Pass.
16. After receiving the “ROC Pass”, the applicant can file for “NOTICE OF CONFLICT OF INTEREST” using the “Login Credentials” on same website portal. Online Portal
17. The auditor or liquidator must give notice regarding the Conflict of Interest within 21 days of becoming aware of conflict of interest to the Fiji Ministry of Justice.
18. The necessary information must be entered on the web page.
19. Make sure that you have all the documents that are mentioned in the “Required Documents” section of this page.
20. The fee must be paid along with the application, which is between $54.50 and $545.
21. The fee is based on the type of the company.
22. After submitting, the authorities in the Registrar office will verify the application form.
23. Then the details about the conflict of Interest in the company will be updated in the Registrar of Companies.
24. The notification about the details change must be made within the stipulated time set by the Registrar of Companies.
25. If the applicant lately applies for the notice regarding the conflict of interest, then they must pay the late payment fee prescribed by the ROC authorities.
26. The processing time will be intimated to the applicant while applying.

For notice of conflict of interest:

• Proof of Consent. (if not an officeholder)
• Supporting document for Entity TIN. (if TIN is newly entered in this form)

For e-Profile creation:

• Original or certified copy of your Birth Certificate.
• FNPF/FRCS Joint ID Card.
• FNPF Membership Card.
• Valid Photo Identification.

Other Documents for Digital Registration are:
BUSINESS NAMES (INDIVIDUAL/FIRM)

• Photo ID of individual(s) - business name holder.
• Tin card/Tin letter of individual(s) - business name holder.
• Latest Business Name Registration Certificate.
• Business name holder details. (including email address)
• Registered trust deed. (if applicable)
• Foreign company certificate if foreign company is the business name holder.
• Signed proof of consent of all business name holders if lodged by an agent.
• Foreign investment registration certificate. (if obtained)
• Directors’ consent. (Business name holders’ consent if it is firm)
• Other relevant supporting documents. (if any)

COMPANIES (PRIVATE/PUBLIC)

• Photo ID of individual(s) –officeholder (s) (Directors/ company secretary)
• TIN card/letter of all officeholder (s).
• Officeholder(s)details (including valid email address)
• Articles of Association. (if adopted its own)
• Registered trust deed. (if applicable)
• Director(s)’ consents, If more than one officeholder(s).
• Latest Company Registration Certificate.
• Letter of Authority if lodged by an agent.
• Latest change of Company Name Certificate. (if required)
• Other relevant supporting documents. (if any)

FOREIGN COMPANIES

• Photo ID of individual(s) – officeholder(s), local agent.
• Foreign company registration certificate. (issued by RO)
• A statement of all subsisting charges excluding charges in relation to Property solely situated outside Fiji.
• Certified copy (or if a certified copy cannot be obtained, a copy of the instrument and a statutory declaration confirming it is a true and correct copy) of the charter, statutes or memorandum and articles of foreign company or other instrument constituting or defining the constitution of the foreign company.
• Signed Directors’ consent by all business name holders if lodged by an agent.
• Latest copy of Foreign Investment Registration Certificate. (FIRC)
• Foreign company Incorporation certificate. (Country of Incorporation)
• Other relevant supporting documents. (If any)

Registrar of Companies Office
Level 2, Suvavou House Victoria Parade, Suva, Fiji
Phone: (679) 331 2981
Fax: (679) 3318 830
Hotline: 321-2311
Hours - Monday –Friday - 9.00 am – 5.00 pm
E-mail: support.roc@justice.gov.fj

digitalsupport@govnet.gov.fj

vrsupport@digitalfiji.gov.fj

Address & Contacts link
Location link

• Active Company Owner in Fiji is eligible to apply for this procedure.
• ROC Pass holder of an active registered company. (For online Registration)

• The fee depend on the type of the company the applicant owns.
• The fee ranges between $54.50 and $545.00.

The notice regarding the Conflict of Interest application is valid, until the issue is resolved by the company.

Please attach documents that can be used by people. E.g. links

Please attach sample completed documents that would help other people.

• The processing time will be intimated to the applicant while applying.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&>
from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Please provide other instructions related to the certificate/documents.
E.g. the state office holds birth records since January 1908.

LODGEMENT DETAILS
Who should the Registrar contact if there is a query about this form?

• Firm/organisation
• Contact name
• Position description
• Telephone number (during business hours)
• Email address (optional)
• Level/Office building
• Street number and street
• Town/City
• Island

DETAILS OF AUDITOR/LIQUIDATOR

• Surname
• First name(s)
• Former name
• Level/Office building
• Street number and street
• Town/City
• Island

WE NOTIFY THE REGISTRAR THAT: (Tick whichever is applicable)

• A conflict of interest situation exists as detailed below.
• A conflict of interest situation continues to exist as detailed below.
• A conflict of interest situation has been resolved as detailed below.

DETAILS OF THE CONFLICT SIGNATURE

• Name
• Signature
• Date signed

If a conflict of interest raise in a company, the applicant must notify the conflict details to the Registrar of Companies.

• All local companies, foreign companies, or Business Name owners in Fiji must have digital registration of their Business/Company.
• The last date to complete their Digital Registration process in December 31, 2021.

Please explain what are other uses of obtaining this document/certificate.
E.g. Birth Certificate can be used as proof of identity.

Place some external links which might help.

More information which might help people.