How to apply:

1. You should contact and visit one of the two Deeds Registry offices near youfor more information on how to file the application(check below under office and contact).
2. Visit the above office with all the required documents and verbally request for assistance at the service desk on how to file the application.
3. Submit the documents for verification and processing.
4. If the registry issatisfied that all the documents are in order,he or she will then register the lease immediately.

For both individuals and juristic persons, the following documents must be submitted to the deed’s office:

• Two copies of the lease agreement. The templates for lease agreements are obtained from Land boards.
• Two copies of a sketched plan of the property.
• Two approved survey diagrams of the property under lease which have been approved by the Director of Surveys and Mapping.
• Two manila folders in which to place all relevant documents.
  
  

For individuals, the following additional documents are required:

• If the party registering the lease is a citizen:

• National identification card (Omang).

• If the party registering the lease is a non-citizen:

• Identification (e.g. passport).

• An affidavit of the individual's date of birth.
• A filled Annexure A form (provided with a copy of the lease agreement from the Land Board).
  
  

For juristic persons (e.g. corporations), the following additional documents are required:

• Certificate of shareholding of the individuals who own the corporation.
• Resolution of the corporation authorizing the registration of lease and appointing a representative to act on behalf of the company.
• National Identification cards (Omang) for all shareholders.
• Affidavit attesting to shareholding of the individuals who own the corporation.
• Certificate of incorporation and an extract of the Memorandum and Article of Association Company.

For more information please contact the two deeds offices available below.
For properties south of Dibete, including the districts of Ghanzi and Kgalagadi:
Deeds Registry Gaborone
Government Enclave
Attorney General's Chamber
Ground and First Floor
Private Bag 0020
Gabarone
Botswana

For properties north of and in Dibete (Dibete included):
Deeds Registry Francistown
Chibuya House
Ground and First Floor
Private Bag F283
Francistown
Botswana
Opening hours are from 07:30 to 12:45 and 13:45 to 16:30, Monday to Friday, except public holidays.

• Any natural or juristic person given the right to use the property by the owner may register the lease.

• The service is free

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

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• Within one day

Videos explaining the procedure or to fill the applications. 
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A lessee in a lease agreement of a property may register the lease at the Deeds office. A lessee is a person (natural person or juristic person) in whose favour the lease is made. I.e. who is given rights to use the property by the owner of the property

A list which displays the kind of information which is required to complete the  procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Please provide the need for the procedure. e.g. Birth Certificate - why do we need  to have a birth certificate? 

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Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

Forms

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