Apply In-Person

1. Any person who wishes to convene a public meeting or to form a public procession within a controlled area shall seek permission from the police authority in writing.Botswana Police Service contact details
2. The request letter shall be addressed to the police commanding officer of the area concerned and should clearly outline the following details;
   • Location of the requested area
   • Date and time of the event
   • Purpose/nature of the event
3. The request letter with the attachments should be hand-delivered to the police station within the location where the public meet or procession will be held within a reasonable timeframe for processing and consideration. I.e. at least 2 weeks before the purposed meeting.
4. The receiving police officer will verify if all the necessary documentation has been provided and that the applications comply with the selection criteria before registering the request.
5. Applicants will be issued with an acknowledgment letter as proof of submission of the request.
6. Upon receipt of the request, the commanding/regulating officer will only consider the issue of the permit unless he/she is satisfied that the public meeting or public procession is not likely to cause or lead to a breach of the peace and the controlled area in question is available for hire.
7. The feedback is communicated to applicants in writing.
8. If approved; the permit will be drawn up, signed, and stamped by the regulating officer and it shall specify the name of the person to whom it is issued and such conditions attaching to the holding of such public meeting or public procession as the regulating officer may deem necessary to impose for the preservation of public peace and order.
9. The conditions which may be imposed in issuing a permit may relate to all or any of the following matters;
   • the date upon which and the place and time at which the public meeting or public procession is authorized to take place
   • the maximum duration of the public meeting or public procession
   • the granting of adequate facilities for the recording of the proceedings of such public meeting in such manner and by such person or class of persons as the regulating officer may specify: Provided that such conditions may not require the convener of a public meeting to provide equipment; or
   • Any other matter designed to preserve public peace and order.
     

• Valid Identification documents
• Letter from the local authority (e.g Council), authorizing the use of controlled area
• In case of a procession, provide a route map
• In case of petitions, a letter of acknowledgment from the receiving authority
  

Botswana Police Service (BPS)
Headquarter office
Address; Lot 4, Government Enclave
Private Bag 0012
Gaborone
Botswana
Tel. (+267) 3951161
Fax. (+267) 3973723
Email: police@gov.bw
BPS contact details

BOTSWANA POLICE SERVICE - TOLL-FREE NUMBERS

• Kasane 0800 600 048
  
• Maun 0800 600 040
  
• Nata 0800 600 057
  
• Masunga 0800 600 030
  
• Gantsi 0800 600 115
  
• Letlhakane 0800 600 055
  
• Francistown 0800 600 027
  
• S/Phikwe 0800 600 063
  
• Serowe 0800 600 073
  
• Palapye 0800 600 074
  
• Mahalapye 0800 600 075
  
• Molepolole 0800 600 131
  
• Mochudi 0800 600 094
  
• Mogoditshane 0800 600 107
  
• Jwaneng 0800 600 142
  
• Gaborone (PHQ) 0800 600 144
  
• Kanye 0800 600 138
  
• Ramotswa 0800 600 102
  
• Lobatse 0800 600 108
  
• Tsabong 0800 600 122
  

Working hours: Monday-Sunday for 24 hrs.

Any person (citizen or non-citizen) who wishes to convene a public meeting or to form a public procession within a controlled area is eligible to apply.

No fee associate with the service.

The validity of the permit depends on the regulating officer discretion.

Please attach documents that can be used by people. e.g. links

Please attach sample completed documents that would help other people.

The time around for processing the application is 10 working days.

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

• Full name of the applicant/organization
• Contact details
• Identity document number
• Location of the requested area
• Date and time of the event
• Purpose/nature of the event
• Declaration by the applicant
  

The Permit allows the applicant to hold a public meeting(s) or processions within a controlled area for a specific period following the Public Order Act Cap. 22:02.

Enter other informations which might help.

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

Gov.BW

More information which might help people.