Kenya - Renewal Registration of Community Based Organisation

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Procedure

To renew a community-based organization (CBO) registration one has to make an application with the Ministry of Labour and Social Protection.

Step 1 : Hold a CBO meeting to seeking registration renewal

• The minutes of the meeting seeking registration renewal and showing elected officials are to be attached to the application forms.
  

Step 2 : Make an application for registration renewal with the Ministry of Labour and Social Protection

• Visit the either Sub-county’s labour and social protection offices, Sub-county’s Public Service or Huduma centre , in your respective sub-county to make the application with the respective officer.
  
• Here you will be given an APPLICATION FORM FOR RENEWAL OF REGISTRATION CERTIFICATE FOR COMMUNITY BASED ORGANIZATION (CBO) form to fill and submit.
  
• Fill the Registration Form correctly and attach the required documents:
  

i. Minutes of the meeting seeking RENEWAL of certificate and showing the Current Officials MUST be attached to the Application Form.

ii. List of All the Members duly signed with Name/Position/ID No., Telephone No. and Signatures MUST be attached to the Application Form.

iii. Provide the Annual Progress report of the CBO.

iv. Application Form MUST be accompanied by the BY-LAWS/ RULES/ CONSTITUTION (if it has been revised)

Step 3 : Payment of renewal fees

• Pay the Approved Registration Renewal fee of Ksh.500/= and lodge the Renewal Application at the office of the Sub-county Social Protection Officer or Huduma Centre
  

Step 4 : Obtain the Renewed Certificate

• It takes 2 working days for the Renewal to be approved and a Certificate of Renewed Registrationwill be issued by the Ministry of Labour and Social Protection Office
  
  

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Required Documents

1. Minutes of the meeting seeking RENEWAL of certificate and showing the Current Officials MUST be attached to the Application Form.
2. List of All the Members duly signed with Name/Position/ID No., Telephone No. and Signatures MUST be attached to the Application Form.
3. Provide the Annual Progress report of the CBO.
4. Application Form MUST be accompanied by the BY-LAWS/ RULES/ CONSTITUTION (if it has been revised)
5. Renewal Registration fees receipt.
   

Office Locations & Contacts

State Department for Social Protection - Head Office,
Ministry of Labour and Social Protection,
Bishops Road, Social Security House
P.O. Box 40326 – 00100, Nairobi
Telephone: +254 (0) 2729800
Fax: +254 020 2726497
Email: [email protected] / [email protected]
Website: Ministry of Labour and Social Protection Website


Social Protection Desk - Huduma Center Huduma Ceneter Locations

Eligibility

• Registered Community Based Organizations with a registration certificate that is about to lose its validity.

Fees

• Renewal Registration fees of Ksh 500.

Validity

• The certificate has to be renewed annually.
  
  

Documents to Use

• A sample of the document can be downloaded through the following link: APPLICATION FORM FOR RENEWAL OF REGISTRATION CERTIFICATE FOR COMMUNITY BASED ORGANIZATION (CBO)
  
  

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.    

Processing Time

• 5 working days is processed from Huduma Centre
  
• 2 weeks if processes from the Sub county Offices.
  
  

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

1. Registratsion details of the CBO
   
2. Information of the Community Based Organization (CBO)
   
3. Official Meetings
   
4. Membership of the CBO
   
5. Management Committee
   
6. CBO Project Objectives
   
7. Activities of the CBO a) Type of activity(ies)
   
8. Future Plans/Activities (if any)
   
9. Assistance from the Government/Other Organization(s)
   

Need for the Document

• The registration gives the community-based organization (CBO) formal recognition and listed by in the government records.
  
• This allows the CBO to legally carry out its activities in Kenya.
  
• Therefore the registration certificate needs to remain valid at all times.
  

Information which might help

• A community-based organization (CBO) is a registered non-governmental, non-profit and non-political organization.
• Within community-based organizations (CBOs), there are many variations in terms of size and organizational structure. Some community-based organization (CBOs) with a written constitution and directors are formally registered and incorporated. Others are much smaller and informal, are registered by the Ministry of Labour and Social Protection.
• Some of the activities commonly carried out through CBO’s include are:
  

i. Business

ii. Community project

iii. Crop farming

iv. Cultural/traditional activities

v. Environment Conservation

vi. Financial services

vii. Fishery

viii. Health care

ix. livestock rearing

x. Poultry keeping

xi. Skills development

xii. Tourism

xiii. Youth empowerment

xiv. Merry-go-round

xv. Table banking

• After Registration, the Group/Community Project Must adhere to the following;
  

i. Renew the Certificate Annually.

ii. Submit Quarterly Progress Reports to the Registering Authority

iii. Allow accessibility of records to the registering authority upon request or when demanded to do so

NOTE: Failure to adhere to the above requirements will result to Non-registration/Deregistration.

Other uses of the Document/Certificate

• Legally registering of the CBO gives the CBO powers to transact business in its name.
  
• The CBO certificate of registration is used when obtaining grants and loans from the government and micro-financial institutions.
  
  

External Links

Huduma Centre Charter : Huduma Centre Charter

Others

• Once registered the community-based organization qualify to become a member of Community-based organizations