Wikiprocedure

Kenya - Renewal Registration of Community Based Organisation

Page Discussion

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ProcedureEdit

To renew a community-based organization (CBO) registration one has to make an application with the Ministry of Labour and Social Protection.


Step 1 : Hold a CBO meeting to seeking registration renewal

  • The minutes of the meeting seeking registration renewal and showing elected officials are to be attached to the application forms.

Step 2 : Make an application for registration renewal with the Ministry of Labour and Social Protection

i. Minutes of the meeting seeking RENEWAL of certificate and showing the Current Officials MUST be attached to the Application Form.
ii. List of All the Members duly signed with Name/Position/ID No., Telephone No. and Signatures MUST be attached to the Application Form.
iii. Provide the Annual Progress report of the CBO.
iv. Application Form MUST be accompanied by the BY-LAWS/ RULES/ CONSTITUTION (if it has been revised)

Step 3 : Payment of renewal fees

  • Pay the Approved Registration Renewal fee of Ksh.500/= and lodge the Renewal Application at the office of the Sub-county Social Protection Officer or Huduma Centre

Step 4 : Obtain the Renewed Certificate

  • It takes 2 working days for the Renewal to be approved and a Certificate of Renewed Registrationwill be issued by the Ministry of Labour and Social Protection Office

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Required DocumentsEdit


  1. Minutes of the meeting seeking RENEWAL of certificate and showing the Current Officials MUST be attached to the Application Form.
  2. List of All the Members duly signed with Name/Position/ID No., Telephone No. and Signatures MUST be attached to the Application Form.
  3. Provide the Annual Progress report of the CBO.
  4. Application Form MUST be accompanied by the BY-LAWS/ RULES/ CONSTITUTION (if it has been revised)
  5. Renewal Registration fees receipt.


Office Locations & ContactsEdit

State Department for Social Protection - Head Office,
Ministry of Labour and Social Protection,
Bishops Road, Social Security House
P.O. Box 40326 – 00100, Nairobi
Telephone: +254 (0) 2729800
Fax: +254 020 2726497
Email: [email protected] / [email protected]
Website: Ministry of Labour and Social Protection Website


Social Protection Desk - Huduma Center Huduma Ceneter Locations

EligibilityEdit


  • Registered Community Based Organizations with a registration certificate that is about to lose its validity.

FeesEdit


  • Renewal Registration fees of Ksh 500.


ValidityEdit


  • The certificate has to be renewed annually.

Documents to UseEdit


Sample DocumentsEdit

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing TimeEdit


  • 5 working days is processed from Huduma Centre
  • 2 weeks if processes from the Sub county Offices.

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required InformationEdit


  1. Registratsion details of the CBO
  2. Information of the Community Based Organization (CBO)
  3. Official Meetings
  4. Membership of the CBO
  5. Management Committee
  6. CBO Project Objectives
  7. Activities of the CBO a) Type of activity(ies)
  8. Future Plans/Activities (if any)
  9. Assistance from the Government/Other Organization(s)

Need for the DocumentEdit


  • The registration gives the community-based organization (CBO) formal recognition and listed by in the government records.
  • This allows the CBO to legally carry out its activities in Kenya.
  • Therefore the registration certificate needs to remain valid at all times.


Information which might helpEdit


  • A community-based organization (CBO) is a registered non-governmental, non-profit and non-political organization.
  • Within community-based organizations (CBOs), there are many variations in terms of size and organizational structure. Some community-based organization (CBOs) with a written constitution and directors are formally registered and incorporated. Others are much smaller and informal, are registered by the Ministry of Labour and Social Protection.
  • Some of the activities commonly carried out through CBO’s include are:
i. Business
ii. Community project
iii. Crop farming
iv. Cultural/traditional activities
v. Environment Conservation
vi. Financial services
vii. Fishery
viii. Health care
ix. livestock rearing
x. Poultry keeping
xi. Skills development
xii. Tourism
xiii. Youth empowerment
xiv. Merry-go-round
xv. Table banking

  • After Registration, the Group/Community Project Must adhere to the following;
i. Renew the Certificate Annually.
ii. Submit Quarterly Progress Reports to the Registering Authority
iii. Allow accessibility of records to the registering authority upon request or when demanded to do so

NOTE: Failure to adhere to the above requirements will result to Non-registration/Deregistration.

Other uses of the Document/CertificateEdit


  • Legally registering of the CBO gives the CBO powers to transact business in its name.
  • The CBO certificate of registration is used when obtaining grants and loans from the government and micro-financial institutions.


External LinksEdit


Huduma Centre Charter : Huduma Centre Charter

OthersEdit

  • Once registered the community-based organization qualify to become a member of Community-based organizations


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