West Bengal - Obtain Certified Copy of Sale Deed (Registered Land Document)

ProcedureEdit

Apply In-Person

File an FIR in your nearby police station stating that your sale deed is lost, misplaced, or stolen.
You can check the status of your FIR online before visiting the Sub-Registrar's office (SRO). The address of every office available in the state link
Publish a lost and found advertisement stating your deed details with your contact information on any newspaper of choice. Wait for 2 to 4 weeks for someone to return your deed if it was just misplaced.
Visit the Sub-Registrar’s office where your property is registered and make an application to get the certified copy of your sale deed after the waiting period.
Then, prepare an Affidavit on stamped paper.
You have to state everything that happened and sign an undertaking. Attach the FIR, newspaper ads, and other press clippings (if any) to the Affidavit.
The deed application form for an offline procedure is available in the Sub Registrar's Office.
In the deed application form that you have to submit along with your Affidavit and documents that are mentioned in the “Required Documents” section. Fill in every detail such as year, type, and document number along with your name and contact number.
After paying the required fee in the Sub-Registrar's office, hand over the deed application with FIR, newspaper ads, and Affidavit.
After verification, a certified copy of the deed will be issued by the Sub-Registrar office.

Note: Advertising in the newspapers is a statutory requirement. And get a copy of your FIR before publishing because some news companies require one when you enquire to be published.

Apply Online

The Government of West Bengal provides service to download a certified copy of the sale deed and other documents at link
On the home page of the West Bengal e-district website, log in if you are an already existing member. If not, click the New Registration button.
An e-form will appear. Fill in your details such as name, address, number, security question, mobile number, and login id, and verify your number with OTP.
Once your login details are generated, go back to the homepage and log in using your id and password.
On the home page, under the “Department” option, click the Registration and Stamps Revenue option.
Another drop-down box will appear with the “Certified copy of registered deed” option. Click on it.
Now a page with the details and requirements for the certified copy will appear. Go through it to calculate your fee.
Click the “apply” button below. You will be re-directed to a new page with two options, “Certified Copy of Registered Deed” and “Get applied deed document.”
Select the first option and click the next button.
Now fill in the registration number, year, district, Sub-Registrar’s office , and then click the search button. You can also search with owner or seller name and with Transacted property details if the registration details are not available.
Now a new table that requires more details from the applicant will appear. Fill in your name, contact number, and address and click the “Save & Next” button.
The new page will prompt you to pay and proceed. Click on your mode of payment from the table and click the “Pay” button below.
Once you finish your payment by clicking the “Confirm” button, your AIN number will be generated now, take note of it.
Now go back to the home screen and follow the steps from step number 5 to step number 8. Now, click the second option, “Get applied deed document,” instead of the first one.
A new pop-up box will appear. Fill in your AIN number in it and click the “Search” button.
The pdf copy of your requested document will appear on the screen. You could download it by clicking the download button.

Apply through Centres:

To apply through centres, the applicant has to approach the respective “CSC” centre in their area. Refer the following link for location: CSC Locator link
- NOTE: The applicant has to select the state, district and block name from the drop-down menu, or the applicant has to click on their respective district to find nearby centres.
Please visit the centre and consult with the centre operator for your requirement.
If the operator issues an application form, then collect it and pay the requisite fee. Please complete the application form.
Now, submit the completed application along with the required documents as per the “Required Documents” section of this page. It is advised to take the documents in original to the kiosk for scanning purposes.
The operator will process the application online. On successful submission, the applicant will receive an application number as acknowledgement. The applicant will also get a transaction number as a text message on their registered mobile number.
Applicant has to make necessary payment as centre operator quotes and don’t forget to take the receipt.
This application will be forwarded to the respective department for further processing.
”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification.
The submitted application will be processed by the department. A designated authority will verify the submitted documents and inspect the area of the applicant to clarify the applicant’s details.
Based on the outcome of the above-mentioned steps and other internal processing, the designated issuing authority will issue the certified copy.
The status, viz. Approval or Rejection will be conveyed to the applicant through an “SMS” or applicable norms.

Required DocumentsEdit

Identification proof (Pan card/ Ration card/ Driver’s License/ Voter’s Id).
Affidavit (in-person procedure)
Advertisement copies (In-person procedure)
Offline application form (available at the Sub-Registrar’s office )
FIR (In-person procedure)

For the In-person procedure, you have to get the under-taking attested and registered with a Public Notary.

Office Locations & ContactsEdit

Address
Directorate Of Registration And Stamp Revenue
Writers' Buildings,
Block-F, Kolkata
Central Helpdesk : 8372862298, 9679952002, 9836354402
Website Link
You can find a detailed list of every field office in every district here Link

EligibilityEdit

Anyone with Document details or plot details can download the sale deed online.
The offline procedure is eligible for the owner of the property who lost his or her sale deed.

FeesEdit

Online fees: 311 INR
The offline procedure fee depends on the Sub-Registrar’s office in your area.

ValidityEdit

The validity of the certified hard copy is forever.
Keep the FIR, advertisements, and other copies in case of future need.
The online copy can be used for cross-checking.

Documents to UseEdit

Please attach documents that can be used by people. e.g. links

Sample DocumentsEdit

Please attach sample completed documents that would help other people

Processing TimeEdit

The offline procedure's processing time differs depending on your areas' field office.

InstructionsEdit

Track your FIR online and check the status.
Once it is done, get some copies of your FIR to provide proof for the next steps.
Keep your FIR copy safe for future purposes even after you get your certified copy.

Required InformationEdit

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or Country of Birth.

Need for the DocumentEdit

If you plan on selling your property but lost your original sale deed, you can use the offline certified copy as a replacement.

Information which might helpEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

External LinksEdit

Place some external links which might help.

OthersEdit

More information which might help people.