United Kingdom - Certificate of Origin

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Procedure

• A “Certificate of Origin (CO)” confirms the origin of the exported goods. It is usually issued for goods that are being sold abroad as a permanent export. Certificate of origin may be requested for commercial or customs reasons.
• In United Kingdom, two types of certificate of origin is issued.
  • UK Certificate of Origin.
  • Arab-British Certificates of Origin (an Arab certificate of origin is issued for goods that are being sold and permanently exported to Arab League countries).

Apply In-Person and by Post:

1. Applicant shall approach the office of the “LCCI”.
2. Link for contact details link1 and link2 please use the contact details provided under “Where do I get my UK Certificate of Origin and other documentation processed?” of “FAQs” section. The applicant shall use the contact address obtained from this link for sending the application through mail.
3. Go to the respective office and consult with the designated authority to know the updated applying procedure, if any. Please collect the application form.
4. Application form can be obtained by sending a requisition email to the following Email ID. [email protected].
5. Applicant shall get all the required documents as advised. If there is a shortfall in document requirement, the application won’t be processed.
6. Applicant shall make use of the “Guidance Notes” provided under the following link to fill the application form link.
7. Applicant shall use the “Arab Certificate Template” hyperlink provided under “Apply in person, by courier or post.” Section in the following link for getting Arab-British Certificates of Origin.
8. Applicants are advised to go through the “FAQs” section given in the following link before filling the application form link.
9. Complete the application form by electronic process. Attach all the documents as per our “Required Documents” section of this page and submit it to the designated authority over the counter or send it through post as per the address obtained from the contact details page as stated above in three sets.
10. Once the application is received, the authorities will check the submitted application and documents set. If all are in place, the application will be accepted with applicable fees as applicable.
11. An acknowledgement receipt will then be issued to the applicant for submission of application form, which is retained by the applicant for future reference.
12. From this point onwards, the applicant shall follow the guidelines of the authorities.
13. If there is any short fall in the documents or details, the applicant should provide them as per the advice of the authorities.
14. This certificate will be issued after signing and stamping from the issuing authorities.

Apply Online:

1. Please download the “Formal Undertaking” from the following link
2. Please complete the undertaking and email it to the following email ID: “[email protected]”.
3. This “Formal Undertaking” will be processed by the department and the applicant will be set up with an online certification system account.
4. Once the online account is set up, please go to the online portal. Link for online portal link
5. In the given page, please use the login credentials as appropriate and click “Submit” button.
6. Once login, please follow the onscreen information to process the online request for this certificate.
7. Once the online application is submitted, the applicant will be provided with a system generated acknowledgement. Please keep it safe for future reference.
8. This online submitted documents are certified electronically by the certifying authority.
9. The certified documents are posted to the applicant unless the applicant request to collect it in person at the respective office.
10. Once the certified documents are issued, the exporter prints the document in their own office using a blank certificate.
11. The blank certificate shall be obtained by emailing to the following email ID “[email protected]” or over the counter as per the address provided in our “Office Locations & Contacts” section of this page.
12. Documents processed using this method will contain electronic stamps and signatures.
13. Documents that are printed by the department will contain original stamps and signatures.

Note:

• Please note that handwritten documents will not be processed.
• Any applications received outside the working hours or weekends will be counted as having been submitted on the next working day.
• Postal applications (unless otherwise advised) are returned by 1st class post.
• Note electronic processing is not available for: Iraq, Libya, Lebanon, Qatar and UAE.

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Required Documents

• Application form.
• Covering letter addressed to the concerned authority on the printed letterhead of the company.
• Commercial Invoice.
• Packing list.
• If the goods are of foreign origin,
  • The commercial documentary proof, such as a copy of the certificate of origin provided by the manufacturer.
  • A manufacturer’s commercial invoice or a supplier’s declaration.
• One copy of Bill of Lading / Airway Bill.
• One copy of Packing List to the Concerned Invoice.

“Documents required for Arab-British Certificate of Origin in addition to the above”

• Hajj and Umrah documents (certification only)
• Any other commercial or legal documents required for international trade.
• Please note that any such documents will only be certified or legalized if they show country of destination, either within the body of the text or handwritten on the reverse of the document “for use in <insert country of destination>” (in pen).
• Certification (London Chamber and Arab Chamber stamping)
  • Invoice – 2 copies
  • Any other documents – 2 copies
• Legalization (London Chamber, Arab Chamber and Arab League Embassy)
  • Invoice – 4 copies
  • Any other documents – 4 copies

Note:

Apart from the above listed documents, authorities may ask for additional information or document. Please provide them for smooth processing.

Office Locations & Contacts

London Chamber of Commerce and Industry,
33 Queen Street, London EC4R 1AP
C/Os: T:+44 (0)20 7203 1850/ 1886/ 1853 | Email: [email protected]
Carnets: T:+44 (0)20 7203 1843/ 1846/ 1847 | Email: [email protected]

Link for contact details Link applicant shall use the contact link for additional contact details which they can use as appropriate.

Eligibility

• The goods should be origin of the respective export/manufacturer’s country.
• The manufacturer/exporter should not be a blacklisted company.

Fees

• Please pay as advised by the authorities.
• Please refer the following link for fee details link
• The “LCCI” members receive up to 50% discounts on the standard prices.

Validity

• This certificate is applied for the consignment produced against the purchase order. So, validity of the certificate is applicable for the produced goods.

Documents to Use

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Sample Documents

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Processing Time

• It is a process initiated once the complete set of documents as required is submitted.
• Usually the application will be processed within 24 hours when applied through electronic or by post.
• When it is applied over the counter, then the applicant shall wait and receive the certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

• Applicant shall avail fees reduction by becoming chamber member as per respective chamber norms.
• The undertaking signed by the applicant must specify the following.
  • The goods are produced wholly from the respective exporting country.
  • Details of the relevant manufacturing process.
  • Where the goods are not from the country of the exporter, then the list of supporting documents are provided as per requirement.
• A “CO”, normally prepared by the exporter of goods, has at least the basic details about the product being shipped, a tariff code, the exporter and importer and the country of origin.
• Any documents produced in a language other than English will need to be accompanied by a translation.
• It is strongly advised that the applicant uses the “Special Post Delivery Service” (cost of this service is currently £6.90 per batch) for applying through post.

Required Information

• Full name of the exporter (consigner).
• Full address of the exporter (consigner).
• Full name of the consignee.
• Full address of the consignee.
• Name of the country of destination.
• Country of origin of the goods.
• Transport details (road/airfreight/sea freight).
• Letter of credit details as per requirement.
• Description of goods (item number, marks, numbers, kind of package etc.).
• Quantity (weight in gross and net).
• Date of application.
• Place where the application was signed.
• Full name and address of the agent (where the applicant is a forwarding agent acting on behalf of the consigner).
• Declaration by the exporter.

Need for the Document

• ” Certificate of Origin” is mainly needed to check whether the goods being exported/imported are legal and whether such export or import is subject to duties.
• A certificate of origin is a document used in international trade. In a printed form or as an electronic document, it is completed by the exporter and certified by a recognized issuing body, attesting that the goods in a particular export shipment have been produced, manufactured or processed in a particular country. A "Certificate of Origin" is also called as "Form A “
• The “Cos” also constitutes a declaration by the exporter. Virtually every country in the world considers the origin of imported goods when determining what duty will be assessed on the goods or, in some cases, whether the goods may be legally imported at all.

Information which might help

• Under the Imports and Exports Regulations, there is a penalty for making a false declaration in respect of any certificate of origin, permit or certification.
• Exporters should consult with a Customs Broker or the designated certifying authority for correct classification of items and tariff numbers before completing the forms. It is also very important to go through the explanatory notes printed at the back of each form or in the department manual.

Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

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