Uganda - Register a Non-Governmental Organisation (NGO)

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Procedure

HOW TO APPLY

Registration of NGO

1. The organization should write a letter to or visit the Secretary NGO Board specifying the area of their operation. This is what will be printed on the permit once granted.
   • Note :All Lawyers, consultants are advised to come with at least one of the officials of the organization being represented. The Secretariat will not welcome documents without their officials
2. The application form A can be downloaded from the ministry of interior affairs (MIA) website portal,please read through the instruction carefully and fill the application form accurately Application
3. Fill Form A which should be duly completed and signed by at least two promoters. The names of the promoters should be printed in front of their signatures on the form. Promoters are the owners of the organization
4. The Organization should bring all its papers/application on a Spring Manila File Cover.
5. On the cover of file, please print in Capital Letters the names of the organization, the address/Box number and telephone contacts in case you are required to appear before the NGO Board.
6. Every organization should reserve its name with the Registrar General’s Office at the Ministry of Justice. This is done to make sure that no other organization will use your names or the name of the organization is free to be used by you. In case of subsequent change of names, a reservation must be done again
7. The NGO Board sits once every month, to verify and process all the applications from varies NGO’s applicants,
   
   

Issuance of certificate of Registration

1. If the NGO application has complied with the requirements for registration, the Bureau shall issue a certificate of registration to the organization.
2. The certificate of registration shall be in Form B prescribed in the schedule and shall indicate the name, registration number and the date of registration of the organization.
3. Collection of Permits/Incorporation Certificates is by any official of the organization after a month of lodging its papers. Any other parties sent for that purpose should have authority letters from the organization.

Note

• Every Constitution must in addition to other requirements have a dissolution clause.
• When an organization closes down (even temporarily) the NGO Board should be informed.

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Required Documents

Registration of NGOs incorporated within Uganda

An application for registration of an NGO shall be in Form A and accompanied by:

• a certified copy of a certificate of incorporation;
• a copy of the Organization’s governing documents;
• a chart showing the governance structure;
• proof of payment of the prescribed fee;
• source of funding of the activities of the organization;
• a copies of valid identification document for at least two founder members
• Minutes and resolutions of the members authorizing the organization to register with the Bureau;
• a statement complying with section 45 of the Act( staffing);
• a recommendation from

• DNMC where the headquarters are located;
• A line ministry or a Government department or agency;

• The application for registration of an organization shall be signed by at least two founder members
  
  

Registration of NGOs incorporated outside Uganda

Any NGO incorporated outside Uganda shall apply to the Bureau for registration in Form N and the application shall be accompanied by:-

• Proof of payment of prescribed fees
• a certified copy of certificate of incorporation from the country of origin;
• a certified copy of its constitution, or charter, or memorandum of association, or any other documents governing the NGO;
• a certified copy of resolution authorizing registration in Uganda;
• a certificate of good conduct of the signatories to the resolution in sub regulation 3(d) or at least two board members of the NGO;
• a curriculum vitae of at least two board members of the NGO;
• a recommendation from their government or missions accredited to Uganda;
• a recommendation from the ministry of foreign affairs in Uganda;
• a chart showing its organizational structure as stipulated in its governing documents;
• a copy of valid identification document for at least two board members;
• a work plan and budget or strategic plan for the organization;
• a statement complying with section 45 of the Act (staffing);
• a recommendation from;

• DNMC where its headquarters will be located;
• and the responsible ministry or ministries or government or department or agency.

Office Locations & Contacts

The National Bureau for Non Governmental Organizations - Head Office,
3rd Floor, Kingdom Kampala,
Plot No. 31A-35A, 37A-39A Nile Avenue,
Kampala - Uganda
P.O. Box 24216,
Kampala - Uganda
Telephone: +256-313-287-300
Email: [email protected]
Website: Link

Uganda Registration Services Bureau - Head Office,
Uganda Business Facilitation Centre
Plot 1 Baskerville Avenue,
Kololo,
Kampala
Toll Free: 0800 100 006
Call Center: +256 417 338 100
Phone: +256 414 233 219 / 0417338000
Fax: +256 414 250 712
Email: [email protected] (General Correspondences)
Email: [email protected] (For Enquiries)
Website:Link

Eligibility

• Both local and foreign establish non-government organisation (NGO) who want to operate in Uganda

Fees

• NGO FEES:Fees Details

Validity

• A certificate of registration shall be issued in the first instance, for a period of twelve months from the date of issue of the certificate;

Documents to Use

NGO APPLICATION FORMS: Application

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The NGO Board sits once every month. Any registering NGO should expect its Certificate of Incorporation after a month of lodging its papers.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Refusal to Register an NGO

• Where the Bureau refuses to register an NGO, it shall give reasons for the refusal (sec. 30) and notify the NGO of its decision within thirty (30) days from the date of the refusal.
• The refusal notification shall be in Form C as prescribed in the schedule.

Required Information

• Name of the NGO
• Names of all the official members
• Residential address of the organization
• Sketch of the location area of the operating site
• address/Box number and telephone contacts of the organization

Need for the Document

• According to the 2006 Non-Government Organisations Registration Act all NGOs are required to apply for permits before they can be allowed to operate in Uganda

Information which might help

Requirements for Renewal of Registration Certificates of both Uganda and Foreign NGOs #Application for Renewal Letter

1. A filled in Form ‘A’
2. A recommendation letter from the Resident District Commissioner from the area they were operating in to confirm their operations.
3. Annual Report
4. Financial Report (Audited Accounts)
5. Minutes of Annual General Meeting, plus the attendance signed by all people present.
6. A Work Plan and an itemized budget.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Non profit law in uganda
Legal Requirements for Registration of NGOs in Uganda
NGO Uganda
Registration

Others

More information which might help people.