Uganda - Obtain a Diamond Dealer License or Permit (Local Trading)

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Procedure

Apply In-Person

1. A person should make an application for a diamond dealer's license to the Secretary Directorate of Geological Survey and Mines in the prescribed form and it should be accompanied by the prescribed fee.you can visit the following link Directorate of Geological Survey and Mines
2. Please approach directorate of geological survey and Mines for a permit to deal in Diamond on this website Link for contact details link
3. Go to the license issuing authority at the Ministry of energy and mineral development to do the preliminary round of discussion to obtain Diamond Dealer permit If the proposed Diamond dealerships is accepted, then the applicant can arrange finance requirement and all other mandatory requirements to apply.
4. Applicant shall collect the application form from the secretariat or write as advised.
5. An application should be accompanied by evidence sufficient to show that the applicant is in possession of, or commands, sufficient working capital to ensure that he can carry on the business that would be permitted under the diamond dealer's license.
6. Complete the application form. Attach all mandatory documents as per our required document section. Submit this set to the receiving authority along with applicable fees.
7. Submitted application will be verified by the authorities. If all are in place submitted application will be accepted.
8. Applicant will be provided with receipt for submission of application. Please keep it safe for future reference. Authorities will inform you about the successive steps.
9. The Directorate of Geological Survey and Mines,before issuing a license,require the applicant to provide security, by way of bond or cash deposit in the prescribed form as the Directorate of Geological Survey and Mines require, for the due payment of any prescribed fees or royalties which may become payable by such dealer in the course of his business under the law.
10. This application will be processed further by the department.
11. Applicant gets intimation from the department about the application progress. Follow the notification.
12. There will be inspection and verification process from the department authorities/respective police department / police station on a scheduled date.
13. This application along with inspection/verification report will be submitted to the issuing authority concerned.Based on the advice and report the rest of the process will be completed.
14. Post verification,a notice shall be posted by the concerned state authority on your personal or business address, declaring your name and the license details.
15. The notice so displayed shall be open for any objections raised by the local people, which will be communicated to the concerned department.
16. In case an objection is raised, applicant will be given a right to defend themselves. In case, no objections are raised, the authority will review the application and grant you the Diamond Dealers Permit.
17. The status, viz. Approval or Rejection if any will be conveyed to the applicant through an Email/phone or formal letter .If approved, the certificate will be issued as per applicable norms.

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Required Documents

1. Application made in writing to the Commissioner
2. Physical address of the proposed trading premises (offices)
3. Registration document copies in case of a corporate body
4. Financial statements
5. Past experience in the trade or an indication of technical ability

Individual

1. Valid Identification e.g. Passport, Voter’s Card, Driving Permit
2. Bank Statement
3. Executed Form XIV

Company

1. Certified copy of certificate of incorporation/registration
2. Certified copy of articles and memorandum of association
3. Bank Statement
4. Executed Form XIV

Office Locations & Contacts

Ministry of Energy and Mineral Development - Head Office,
Physical address: Amber House, Plot 29/33, Kampala Road
Kampala, Uganda
Phone: 041 4344414
Email: [email protected]
Website:Link

Eligibility

• In case of individual,the applicant must be above the age of 21 years or as per prescribed ordinance.
• The applicant must be a citizen of Uganda or a Person of Ugandan Origin.
• If the applicant is a firm,a company or society they can as well apply for this permit.

Note:

• The license holder shall not use Diamond Dealer permit except for the purpose mentioned.
  
• Diamond should be obtained from an authorised dealers.
  

Fees

• Application Fee: No Fee
• License Fee:

1. Precious Metals 5,000,000/=
2. Precious Stones 6,000,000/=
3. Base Metals 3,000,000/=
4. Industrial Minerals 2,000,000/

Validity

• The validity for 1 year

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time 5 days

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Contact Office: Directorate of Geological Survey and Mines
Resolution Criteria:

• Fulfilled requirements
• Payment of fees
• The prepared diamond dealers license document and its duplicate are taken for stamp duty at the cost of/by the applicant.

Required Information

• Full name and address of the applicant
• Name and full address of firm/principal
• Quantity by weight of diamond(s) in metric carats
• Type(s) and number of packages
• Number of pieces, specifications/description
• Name(s) and locality of mine(s), name and address of supplier(s)
• Name and full postal address of consignee
• Agent and place of export
• F.O.B. value in Uganda shillings and U.S. dollars

Need for the Document

• The Diamond Dealer permit are required by the holder/applicant in order to sell diamond, otherwise, the dealing in diamond without this document is illegal and prohibited until you obtain a diamond dealers permit.

Information which might help

The holder of a diamond dealer's license should not:-

• Deal in diamonds except in accordance with the conditions set out in the license;

• Engage in mineral dealings concerning diamonds, as either principal or agent, except with either the holder of a mineral right who is authorized to mine diamonds, or the holder of a diamond dealer's license;
• store diamonds except at the place or in the premises specified in the license;
• Deal in diamonds as either principal or agent, except at the place or in the premises specified in the license.

• The holder of a diamond dealer's license should comply with any other condition specified in the license.
• The holder of a diamond dealer's license should keep a register of dealings in diamonds in the prescribed form.
• The holder of a diamond dealer's license should record in the register the following information in respect of transactions for diamonds.

• the nature and weight of the diamonds;
• the price of the diamonds;
• the date of the transaction;
• in the case of a purchase of diamonds, details of the vendor's authority to sell the minerals; and,
• the name and address of the vendor, purchaser or consignee.

• The holder of a diamond dealer's license should submit to the Cabinet Secretary in the months of January, April, July and October of every year, a true copy of the register in duplicate for the preceding three months, together with a statutory declaration of the correctness thereof, and should also produce and exhibit the register to a police officer of or above the rank of Inspector whenever required in writing by the officer.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• License Pdf
• Mining Regulation Pdf

Others

• A diamond dealer's license shall expire on the thirty-first day of December of the year in which it is granted.
• A diamond dealer may apply for renewal of a diamond dealer's license to the Cabinet Secretary in the prescribed form and upon payment of the prescribed fee.