Uganda - Apply for a Provisional Permit to Operate a New School

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Procedure

Apply In-person

1. The intending Applicant /proprietor makes known his or her intention to start operating a new school facilities to the Director of Education and seeks his or her permission to do so in writing.
2. A Submission letter request to the director of education to start a new school accompanied with feasibility study.You can visit their website on the following link Ministry of Education and sports
3. The Director of Education writes back acknowledging receipt and granting or dis-allowing permission.
4. The proprietor receives application forms for operating a new school facilities from the District Education Office.
5. A accomplishment and submission of application form and the required documents to the Director of Education.
6. The District Education Officer forwards three copies of the Application forms to the Director of Education Ministry of Education and Sports.
7. Feasibility study must comprehensively cover the following factors, supported with sufficient evidences:
   • Purpose and objectives of proposed school or course;
   • Availability and adequacy of school site and building, including documents of ownership thereof, location plan, development plan, pictures, or architect’s plan of the building, if the same is still to be constructed;
   • Itemized cost of the project covering the entire syllabus in terms of site development, school building and quarters, classrooms, equipment and facilities, library, salaries and staff, and maintenance;
   • Financial capacity of applicant, including his resources to support its operation from year to year without depending solely on students’ fees;
   • Proposed department line-up and administrative and supervisory staff together with their individual Transcript of Records, eligibility, and evidence of willingness to join the school; and
   • Need or demand for establishment of the school in the locality.
8. Applicant school shall pay the inspection fee of eight hundred and eighty thousand six thousand and sevenity shillings (880,670) at the District Education office.
9. The district Inspectorate Team shall prepare the Inspection Report with recommendations.
   • If recommendation is favorable, the Application for Temporary Government Permit with Required Documents and Inspection Report will be endorsed to the Regional Office. (Folder will be marked “Received” with the corresponding date in the Records Section.)
   • If there are deficiencies, the applicant school shall be informed through a returned endorsement to comply the lacking requirements.
10. The Director of Education basing on either the reports or recommendations from the district or a report following a physical inspection of locality where the proposed school is located by the Directorate of Education Standards recommends or rejects the application for a provision permit/license.

Note:Failure to submit the desired Feasibility Study to support the request for operation shall be grounds for the outright dismissal of the same.)

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Required Documents

• Attach a copy of the license letter to operate a school.
• The original certificate of registration of the school should attached on the application.
• Minutes of the BOG approving and/or recommending the up-grading of the school by setting up a dormitory section.
• The District Inspector of Schools’ report showing the Dormitories and other related Accommodation facilities.
• Report showing the list of basic facilities for the dormitory section and approved drawings (Building plans) available.
• Proof of document showing Dormitory Occupancy permit should be attached .
• Certificate of Occupational Safety and Health from the health official.
• Approved plan for water and sanitation system in the dormitory should attached on the application.
• A list of safety promotions and injury prevention available in the dormitory. (Fire safety system).

List of requirements that an applicant should obtain prior to obtaining the provisional License.

• Registration of private Secondary School Assessment form 2 should be attached on the application
• pre-registration approvals to establish a private school
• District education officer’s report should be attached on the application
• District School Inspector’s report should be attached on the application
• District health Inspector’s report should be attached on the application
• Directorate of Education Standards report should be attached on the application
• The assessment form for provisional License.
• Local Council approvals reports should be attached on the application
• The LCIII letter confirming that the school is within the sub county

Office Locations & Contacts

Ministry of Education & Sports - Head Office,
Physical Address:Legacy Towers, Nakasero
Kyadondo Road
Block A And B
Postal address:P. O. BOX 7063 Kampala,
Uganda King George VI Way,
Embassy House,
Uganda
Tel: 0417 893 600 (General)
Tel: 0417 893 615 (P.R.O)
Email: [email protected]
Website:Link

Eligibility

• Any person, who wants to set up a new school, can apply.
• The person or chairman of the school should be aware of the fact that the schools registered independently must operate in terms of the constraints set by the Constitution and National as well as District legislation.

Fees

• The License fees required for this permit is: USh. 880,670
• Please approach the department office for any other fees details BUT license and registration of schools is free of charge

Validity

• The Provisional permit is Valid for a period of not less than 2 years

Documents to Use

• Document to use for establishing, licensing, registering and classification of private schools/ institutions in Uganda

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The Maximum Processing Time for the provisional permit is 14 days.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

• Submit information relating to the school

Need for the Document

• License is necessary to uphold education standards by restricting entry into the education sector to fit and proper persons.
• It is mandatory that the Government should be informed and requested to authorize any new establishment of an Education environment. This should be done in a prescribed format as specified by the Municipal/District Educational Department.

Information which might help

General requirements:

• The applicant or an identifiable proprietor/foundation body. He/she must be a person, community, or organization of good reputation and reliable financial standing before making an application.
• The applicant MUST have a Written proof of ownership or lease of land on which the school is situated or tenancy agreement for least five years (in case of hired building) before the application is Made.
• The school should have been Licensed and registered by appropriate authority (the Permanent Secretary or Chief Administrative Officer or Town Clerk) in order to apply for Boarding section.
• For a new school starting, it should fulfill the requirements for Licensing and Registration of schools before the Authority can accept permission for a Boarding Section.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• External Link
• External Link 2
• External Link 3

Others

More information which might help people.