Wikiprocedure

Uganda - Apply for a Permit to Re-Open an Institution

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ProcedureEdit

Apply In-Person

  1. An education institution closed as an emergency in the interest of health and security of pupils shall not be reopened without the express permission in writing from the Permanent Secretary, chief administrative officer or town clerk.Visit their website on the following link Ministry of Education and sports
    • The Act provides that an owner of a school which has been closed , and which has remained closed for a period of not less than six months, may be permitted to reopen and to be entered again in the register of private schools with such classification as the Permanent Secretary, chief administrative officer or town clerk, thinks fit, without any application being made for the purpose by the school owner.
  2. The application for a Permit to reopen a school/institution should be made in writing to the permanent secretary, chief administrative officer or town clerk as prescribed in the form.
  3. An application for reopening a closed institution under the Act shall be made to the Permanent Secretary, chief administrative officer or town clerk.
  4. Visit the office of the Permanent Secretary, chief administrative officer or town clerk and obtain an application form for re-opening a school or institution from the concerned department.
  5. Inquire from the officials at the office about the documents to be attached with the completed application form. Complete the application form as required with relevant information and details.
  6. After completing the application form with respect to the need, attach the required documents with the completed form.
  7. Then, submit the same to the district education officer within your area or drop a copy at the office of Permanent Secretary, chief administrative officer or town clerk.
  8. Also pay the prompted fees as required. After that, your application form and documents attached will be forwarded further for various processes of verification and validation.
  9. Once all the processes are done and documents are found in order, your application to reopen an institution will be approved and a permit will be issued with prior notification.
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Required DocumentsEdit

  1. Attached copy of the license letter on the application letter.
  2. The original certificate of registration of the school should be attached on the application form.
  3. Minutes of the BOG approving and/or recommending the up-grading of the school by setting up a dormitory section.
  4. The District Inspector of Schools’ report showing the Dormitories and other related Accommodation facilities.
  5. Report showing the list of basic facilities for the dormitory section and approved drawings (Building plans) available.
  6. Proof document showing Dormitory Occupancy permit for re-openning an institution .
  7. Certificate of Occupational Safety and Health from the health official.
  8. Approved plan for water and sanitation system in the dormitory.
  9. A list of safety promotions and injury prevention available in the dormitory. (Fire safety system).

Office Locations & ContactsEdit

Ministry of Education & Sports - Head Office,
Physical Address:Legacy Towers, Nakasero
Kyadondo Road
Block A And B
Postal address:P. O. BOX 7063 Kampala,
Uganda King George VI Way,
Embassy House,
Uganda
Tel: 0417 893 600 (General)
Tel: 0417 893 615 (P.R.O)
Email: [email protected]
Website:Link

EligibilityEdit

  • All citizen of Uganda with closed institution due to Emergency in the interest of Health and security of pupils are Eligible for this permit.
  • The Applicant must satisfy the criteria set out in the Schedule of the Education amended Act in order to apply for this permit.

FeesEdit

  • The Classification License Fees for a permit to re-open an institution is USh. 880,670
  • Please approach the department office for any other fees details BUT license and registration of schools is free of charge

ValidityEdit

  • This permit is Valid until all the requirements for re-opening are meet.

Documents to UseEdit

Please attach documents that can be used by people. e.g. links

Sample DocumentsEdit

  • Form: 2(PROCESS IS FREE OF CHARGE)
  • MINISTRY OF EDUCATION AND SPORTS
  • P.O.BOX 7063,KAMPALA
  • APPLICATION FOR REGISTRATION AND CLASSIFICATION OF A PROVISIONALLY
  • LICENSED PRIVATE PRIMARY SCHOOL/INSTITUTION UNDER SECTION 33/34 OF
  • THE PRE-PRIMARY, PRIMARY, & POST PRIMARY EDUCATION ACT 2008
  • (TO BE COMPLETED IN QUADRUPLICATE)
  • To: The Commissioner Pre-Primary and Primary department
  • Thru: The Chief Administrative Officer
  • SECTION ONE:
  • To be completed by applicant (attached a copy of the letter licensing the school/institutions to operate
    . *Please, ensure that all the conditions set in Licensing Form are fulfilled first, before you fill this form. If there is any change, provide fresh documents photographs, etc)
    *
  • [Note: 1. The information filled in this form will be verified during inspection and
  • 2.The Ministry of Education and Sports reserves the right to withdraw the certificate, if after some time the school/institution fails to meet the minimum standards as set in the registration Forms]
  • 1.(a)Name of School______________________________________________________
  • (b) Postal Address _______________________________________________________
  • (c) Telephone Contact_____________________________________________________
  • 2. (a) Name of school Owner/proprietor(s) – Add extra paper if many owners
  • (b) Postal Address:________________________________________________________
  • (c) Telephone Contact ......................................................
  • 3. School Particulars........................................................
  • (a) Boys/Girls/Mixed _____________________________________________ ..........
  • (b) Day/Partly Day/Boarding (as granted by Directorate of Education Standards)
  • _______________________________________
  • (c) Postal address______________________________
  • (d) Telephone contact ______________________________
  • (e) I/We –name(s) ________________
  • apply for this school to be registered and classified as Private Primary School
  • 4. Location of Proposed Institution
  • (a) Village _______________________________
  • (b) Parish ________________________________
  • (c) Sub-county ____________________________
  • (d) County ________________________________
  • I _____________________________ certify that to the best of my knowledge, what I have stated above is true and correct.
  • Date: _________________________ Signature________________________
  • Title: _________________________ Names__________________________
  • Proprietor: ___________________________________________________________
  • SECTION TWO:
  • A. TO BE ENDORSED BY THE DISTRICT/MUNICIPAL INSPECTOR OF SCHOOLS

I recommend /I do not recommend registration of ___________________________________

  • Under number __________________ and classified as _______
  • __________________________ Expiry date is _____________________
  • Remarks:____________________________________________________________
  • Date: ______________________________ Signature _______
  • Full Names:__________________________________ DIS/MEO
  • B. TO BE ENDORSED BY THE DISTRICT/MUNICIPAL HEALTH INSPECTOR
  • I recommend /I do not recommend registration and classification of___________________________________________________________
  • Remarks :_(i.e. Does it fulfil or does it not fulfil the Health Act and Health regulations?)

____________________________________________________________

  • Date: ______________________________ Signature _______ Names:__________________________________
  • DISTRICT/MUNICIPAL HEALTH INSPECTOR OF SCHOOLS
  • C. TO BE ENDORSED BY THE DISTRICT EDUCATION OFFICER

8I recommend /I do not recommend the application for registration and classification:

  • Give reasons:_____________________________________________________
  • __________________________________________________________
  • Date: ______________________________ Signature ________
  • Full Names:_________________________________
  • DISTRICT/MUNICIPAL EDUCATION OFFICER
  • D. TO BE ENDORSED BY MoES HQ OFFICER
  • I recommend/do not recommend the registration and classification of................. Reasons for not
    *Recommending..............................................................................................
    .
  • Full name................................................................................
    *Titlle............................................
  • Signature..........................................................................
    *Date...............................................
  • If recommended:
  • Registration No.________________________________________________________
  • Registration Name______________________________________________________
  • Classification________________________________________________
  • Full Names: ___________________________________ Title................................................
  • Signature_______________________ Date....................................................
  • E. TO BE ENDORSED BY COMMISSIONER BASIC EDUCATION
  • I approve
  • Name.......................................................................
    *Signature...............................................

Processing TimeEdit

  • The Maximum Processing Time for processing this permit is between 4 -5 days

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

  • Only institution, which has remained, closed for a period of not less than six months

Required InformationEdit

  • Full name
  • Identity number
  • Contact address and Phone number
  • Business Plan information
  • Occupation
  • Citizenship
  • Audited annual financial statements or audited financial forecasts
  • The name of the proposed School,
  • The location,
  • The mission and vision,
  • The nature of the proposed School pre- primary, Secondary school and
  • Its proposed focal niche in the current Ugandan Education System.

Need for the DocumentEdit

  • The permit to re-open a school serves a regulatory purpose in protecting the health and safety of pupils and teachers in a school where the closing of the school was an emergency health measure.

Information which might helpEdit

Every school owner who is aggrieved by a decision of the chief education officer—

  • refusing to classify his or her school
  • requiring an extension to an existing registered school to be classified as a new school; or
  • closing his or her school or cancelling the classification or registration and ordering the closure of his or her school, may, within thirty days beginning with the day on which the decision of the chief education officer was communicated to him or her, appeal to an appeals tribunal.


Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External LinksEdit

OthersEdit

More information which might help people.


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