Wikiprocedure

Uganda - Apply for Classification of the Provisionally Licensed School

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ProcedureEdit

Apply In-person

  1. The intending Applicant /proprietor after a period of two years in operation, makes written application for the classification of the provisionally licensed school to the permanent secretary, chief administrative officer or town clerk seeking for permission to classify his or her school.You can visit their website on the following link Ministry of Education and sports
  2. The application must have 3 reports attached:
    • The District Inspector of Schools;
    • The District Health Inspector; and
    • The Directorate of Education Standards in the region where the school is located.
      • The Act provides that after a period of two school years, an application for the classification of the provisionally licensed school shall be made in writing to the Permanent Secretary, chief administrative officer or town clerk, and shall contain the particulars mentioned therein.
      • The Permanent Secretary, chief administrative officer or town clerk, on recipient of the application form shall classify the school after distinguish pre-primary, and primary schools from other schools and which may further distinguish, with appropriate nomenclatures
  3. The Permanent Secretary, chief administrative officer or town clerk writes back acknowledging receipt of the application for permission to classify a provisionally licensed school.
  4. The proprietor receives application forms for classifying a school on the provisional permit from through District Education Office.
  5. The District Education Officer forwards three copies of the Application forms to the Director of Education Ministry of Education and Sports.
  6. The Director of Education basing on either the reports or recommendations from the district or a report following a physical inspection by the Directorate of Education Standards recommends for a school to be classified on a provisional permit.
  7. After a period of two school years, the Permanent Secretary, chief administrative officer or town clerk, is satisfied that the school provisionally licensed is properly run and organized, then, he or she shall issue a certificate of registration and classification of provisionally licensed school.
    • The classification can be based on the an extension to an existing registered school to be classified as a new school
  8. If the Permanent secretary, chief administrative officer or town clerk is not satisfied any of the conditions set under the Act have not been fulfilled, they may:-extend the provisional license for a further period not exceeding one school year; or order the school to be closed.
  9. This registration may be cancelled if the institution no longer fulfills the requirements of a private school as set out in the Act or closed temporarily in the interest of health and security of the pupils.
  10. The facilities will be inspected at regular basis for validation.

Note:A school may change from one status to another on condition that it satisfies the requirements for the desired status.

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Required DocumentsEdit

  1. Attach a copy of the license letter to operate a school.
  2. The original certificate of registration of the school should be attached on the application.
  3. Minutes of the BOG approving and/or recommending the up-grading of the school by setting up a dormitory section.
  4. The District Inspector of Schools’ report showing the Dormitories and other related Accommodation facilities.
  5. Report showing the list of basic facilities for the dormitory section and approved drawings (Building plans) available.
  6. Proof document showing Dormitory Occupancy permit.
  7. Certificate of Occupational Safety and Health from the health official.
  8. Approved plan for water and sanitation system in the dormitory.
  9. A list of safety promotions and injury prevention available in the dormitory. (Fire safety system).
  10. A detailed School project proposal containing:-
    • The name of the Institution to be classified.
    • The physical location of the Institution to be classified.
    • The aims and objectives for which the Institution has been established.
    • The membership and governance of the Institution.
    • Sources of funding for the school to be classified
    • The academic and senior administrative staff.
    • The financial control mechanism in place.
    • Detailed of the programmes to be offered.
    • The physical and educational facilities in place

Office Locations & ContactsEdit

Ministry of Education & Sports - Head Office,
Physical Address:Legacy Towers, Nakasero
Kyadondo Road
Block A And B
Postal address:P. O. BOX 7063 Kampala,
Uganda King George VI Way,
Embassy House,
Uganda
Tel: 0417 893 600 (General)
Tel: 0417 893 615 (P.R.O)
Email: [email protected]
Website:Link

EligibilityEdit

  • All citizen of Uganda with the required qualification and who satisfy the criteria set out in the Schedule of the Education amended Act can Apply to the government of Uganda to be licensed to open up private School or public schools respectively.

FeesEdit

  • Classification of provisionally License school is free of charge.
  • Please approach the department office for any other fees details BUT license and registration of schools is free of charge


ValidityEdit

  • The License is valid for a period of not less than 1 year

Documents to UseEdit

Sample DocumentsEdit

Form 4(PROCESS FREE OF CHARGE)
MINISTRY OF EDUCATION AND SPORTS UDC BUILDING
P O BOX 7063KAMPALA
APPLICATION FOR REGISTRATION AND CLASSIFICATION OF A PROVISIONALLY LICENSED PRIVATE SECONDARY SCHOOL
TO BE COMPLETED IN TRIPLICATE)
MoES P O Box 7063KAMPALA
Thru: Commissioner Private Schools/Institutions
MoES
P O Box 7063 KAMPALA
SECTION ONE:
To be completed by applicant (attach a copy of the letter licensing the school to operate)
Note: The information filled in this form will be verified during inspection) 1. (a) Name of School
.....................................................................
(b) Postal Address
.......................................................................
( c) Telephone Number ............................... Fax Number ..................
2. (a) Name of School Owner(s)/proprietor(s): ..................................................
........................................................................................................................
.........................................................................................................................
Note: If more space is required, use foolscap and attach
(b) Postal Address <.......................................................................
(c) Telephone Number ..................................... Fax Number ....................
3. Declaration of nature of ownership:
a) Individual (sole owner)
b) Community ( i.e. Parish/village/sub county )
c) Partnership (more than one person)
d) NGO.( this includes FBO )
e) Company,
4. School Particulars:
(a) Boys only
(b) Girls only
(c) Mixed (Boys and Girls)
(d) Day/
(e) Boarding
(f) Day and Boarding
I/We apply for the school to be registered and classified as Private Secondary. (specify): ................................................................................................
5 Location of School
(a) Village (L.C.I) ..................... (b) Parish (LC.II) .....................
(c) Sub-county (LC.III) ............... (d) County (LC.IV ...................
(e) District .............................. (f) Town/Municipality/City Council
(g) District Headquarters ............. Taking Road ........... via ........................
(h) Block/Plot Number ................. street ................................................
6. School Land:
(g) Area ..................................... Hectares/Square Km
(h) Owned by .....................................................................................
7. Classes, streams and Enrolment:
Total Classes........................................................................................
treams ........................................................................................
Boys .....................................................
Enrolment Girls ........................................................
Total .......................................................
8. Fees Charged:
(i) Tuition ....................................
(j) .......................................................................
(k) .......................................................................
(l) ........................................................................
(m) Others (specify .....................................................
9. (a) Name of Headteacher ......................................................
(b) Qualification: ...............................................................
Teaching Staff:
NAMES QUALIFICATIONS UTS REG/UC. NO MONTHLY SALARY
1........ ................ ..........................
2 ........................ ............................
3. ....................... ......................... ...
4. ...................... ......................... ....
5........................ ......................... ..........
. 6. ...................... ......................... ...........
7........................ ......................... .............
8. ...................... ......................... ...............
9. ...................... ......................... ................
10...................... .......................... ..................
11. ..................... .......................... ...................
12. ............... ... .......................... ......................
(Attach copies of their certificates. Also if there are more than 9 teachers attach similar information as above.)
10. Facilities and equipment/furniture:
(a) Number of Classrooms: .................. (b) Number of Dormitories ...............
(c) Biology laboratory ........................ (d) Physical science laboratory ..........
(e) Multi-purpose science lab ................ (f) Library ..................................
(g) Number of workshops .....................(h) Number of special rooms .............
(i) Number of Administration offices........ (j) Staffroom.................................
(k) Number of staff houses ...................
(l) Stores .....................................
(m) Kitchen .....................................
(n) Toilet: (No of stances) ..................
(o) Number of school buildings in permanent materials .............................................
(q) Adequacy of furniture ....................................................................
(r) Adequacy of laboratory or workshop equipment.............................................
(s) Adequacy of other teaching aids/equipment ...............................................
(t) Adequate play/sports ground .............................................................
11. School Farm or any other generating activity in the school:
(n) Has the school got a farm? Yes/No
(o) If yes, specify type of agriculture farm ................................................
(p) If no, state all other income generating projects/activities
............................................................................................... 12. Declaration:
I ........................................................ certify that to the best of my knowledge, what I have stated above is true and correct.
Date: ................................................ Signature: ...............................
Title: ................................................ Name: .................................
Proprietor: ...........................................
SECTION TWO
TO BE ENDORSED BY THE DISTRICT INSPECTOR OF SCHOOLS
I recommend/do not recommend registration and classification of ................................
Remarks: ..............................................................................................
Date: ..................................................... Signature: .......................
Full Names: ............................................. DISTRICTINSPECTOR OF SCHOOLS
SECTION THREE
TO BE ENDORSED BY DISTRICT HEALTH INSPECTOR
I recommend/do not recommend registration and classification of .................................
Remarks:
The school fulfils the requirements of the Health Act /the school does not fulfil the Health Act requirements

...................................................................................

Full Names: ............................................. Signature: .................
DISTRICTHEALTHINSPECTOR
Date: .....................................................
SECTION FOUR
TO BE ENDORSED BY THE DISTRICT EDUCATION OFFICER
To: The Permanent Secretary/Education and Sports
I recommend/ do not recommend registration and classification of...........
Remarks ...........................................................................

Full Names: ............................................. Signature: .......................
DISTRICTEDUCATION OFFICER
Date:...............................................
SECTION FIVE
TO BE ENDORSED BY THE DIRECTORATE OF EDUCATION STANDARDS
I recommend/do not recommend registration and classification of: ........................................................................as...........
Remarks:
.............................................................................................................................
.............................................................................................................................................
.............................................................................................................................................
Full Name................................................................. Title ........................Signature.........
..:.......................................... DIRECTORATE OF EDUCATION STANDARDS (REGIONAL OFFICE)
Date: ......................................................
SECTION SIX<br. TO BE ENDORSED BY THE MoES OFFICER
To: Commissioner Private Schools
I recommend/not recommend..................................... (Name of school) to be registered and classified
Reasons: ..............................................................................................
................................................................................................... Classification is...............................................................
Registration Number............................................
Full Names ...............................................Signature.....................
ASSESSING OFFICER
Date: ..........................................
TO BE ENDORSED BY THE PERMANENT SECRETARY /EDUCATION AND SPORTS
I approve/do not approve --------------------------------------------------------------------------------to be registered and classified.
Full name................................................................................Signature............................
PERMANENT SECRETARY /EDUCATION AND SPORTS
Date: .................................................
If approved: RegistrationNumber___________________________________Date:__________________
Registration Na me____________________________________________________________
Classified as________________________________________________________________
Full Names: ___________________________________Signature_______________________
PERMANENT SECRETARY /EDUCATION AND SPORTS
Date: _____________________________________
.

Processing TimeEdit

  • The Maximum Processing Time for classification of provisionary licensed school is 14 days

Related VideosEdit

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

InstructionsEdit

  • The Applicant can register a private School with the Ministry of Education and sports in Uganda to have the legal authority to offer Pre-Primary, Primary and Post-Primary programmes before being granted a license. Private Schools offer the same qualifications levels as that offered by Government Schools .

Required InformationEdit

  • Full name
  • Identity number
  • Contact address and Phone number
  • Business Plan information
  • Occupation
  • Citizenship
  • Audited annual financial statements or audited financial forecasts
  • The name of the proposed School,
  • The location,
  • The mission and vision,
  • The nature of the proposed School pre- primary, Secondary school and
  • Its proposed focal niche in the current Ugandan Education System.


Need for the DocumentEdit

  • The document is important to the applicant as it ensures that the School has made a great stride in ensuring that it has adhered to the required standards, quality and relevance of the Ministry of Education and Sports.
  • The need for this document is to establish and develop a system governing in School education in order to equate qualifications of the same or similar courses offered by different institutions of Learning while at the same time respecting the autonomy and academic freedom of the Institutions and to widen the accessibility of quality standard institutions to students wishing to pursue their education courses.
  • The classification of Private schools ensures the quality and standard of the education institutions as well as the welfare of pupils and students.

The purpose of registration is to ensure that:

  • Private Schools offer quality education
  • The public schools are protected against unscrupulous and exploitative operators.
  • The consumer obtains qualifications that are aligned with the National council for Higher Education in Uganda Framework and registered on the National Qualifications Framework -NQF

Information which might helpEdit

General requirements:

  • The applicant or an identifiable proprietor/foundation body. He/she must be a person, community, or organization of good reputation and reliable financial standing before making an application.
  • The applicant MUST have a Written proof of ownership or lease of land on which the school is situated or tenancy agreement for least five years (in case of hired building) before the application is Made.
  • The school should have been Licensed and registered by appropriate authority (the Permanent Secretary or Chief Administrative Officer or Town Clerk) in order to apply for Boarding section.
  • For a new school starting, it should fulfill the requirements for Licensing and Registration of schools before the Authority can accept permission for a Boarding Section.


Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External LinksEdit

.

OthersEdit

More information which might help people.


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