Uganda - Apply For Extension of Research Permit.

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Procedure

Apply In-Person

1. You can apply for a research extension by filling in an Application for Authority for Extension of Research in Uganda. This form can be obtained from your affiliate institution.
2. Fill in the application form and send the completed research extension Form to the affiliating institution for endorsement. This can be done by courier service or e-mail.
3. The application for the research permit renewal should be submitted in two (2) copies through the Head of the affiliating Institution, to reach the ;
   • Executive Secretary,
   • Uganda National Council for Science and Technology,
     
   • P.O. Box 6884.
     
   • Kampala, Uganda
     
4. This should be done at least three (3) months before the expiry of the permit.
5. The research permit renewal application forms must be accompanied by the following:-
   • A comprehensive progress report and a justification for continuation of Project (two (2) copies).
   • A letter from the sponsor (two (2) copies)
   • A letter from the affiliating institutions supporting the application for renewal.
6. Payment of a renewal fee to the UNCST will be required before a research permit is renewed.
7. Therefore make payments of renewal as required. Payment details have been given in our “Fees section”
8. Use the following bank details to make the payments.
   • Uganda Shillings Account
   • Bank standard Chartered Bank
   • Account title: Uganda National Council for Science and Technology (UNCST)
   • Any branch of Standard Chartered Bank
   • Account numbers: 8705611811400 (US Dollars) and
   • 0105610632101 (Ugandan shillings)
9. Attach the payment receipt to the application document before submission.
10. You should note that; a research permit may be renewed for a period not exceeding one year at any one time for short term projects of a duration not exceeding 3 years, and two years for long term projects exceeding 3 years.
11. Once you have made the submission, wait for official communication from the Head of Research Division. The review process can take at least one month to complete.
12. If the review is successful, you will be granted with an extension for your research.
    

Note:Applicants should make their payments to the UNCST bank accounts and are encouraged to make cash payments to avoid additional bank fees. An official receipt is issued once the UNCST receives a stamped copy of the bank deposit.

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Required Documents

• A comprehensive progress report and a justification for continuation of Project.
• A letter from the sponsor.
• A letter from the affiliating institutions supporting the application for renewal.

Office Locations & Contacts

Uganda National Council for Science & Technology (UNCST) - Head Office,
Plot 6, Kimera Road, Ntinda,
Kampala , Uganda
P.O.Box 6884,
Kampala, Uganda
Tel: +256 414 705500
Email : [email protected]
Website: Link

Eligibility

1. Students, Private individuals, Public Institutions or Private Institutions; either Ugandan or Non-Ugandan carrying out research in Uganda and are in need of an extension of their research period are eligible to make an application.
2. One should possess a valid/ expired research permit to apply for an extension.

Fees

• Research Administration and Clearance fee of $300 USD, or its equivalent in Ugandan shillings, to register a research proposal.
  
  

The permit fees and extension fees are the same for East Africa Community (EAC) Citizens.

• Student/Attachment/Undergraduate/Diploma.... Ugsh.40,000
• Research (Academic) Masters.... Ugsh.400,000
• Research (Academic) PhD.... Ugsh.800,000
• Research (Individual/Post-Doctoral).... Ugsh.200, 000
• Research (Public/Private Institutions).... Ugsh.350,000
• Research (Private Companies).... Ugsh. 700,000
• Extensions.... Same as above.
• The UNCST will not register the protocol or issue a research permit until the fees has been paid.
• Projects that extend beyond the initial five (5) year period are required to pay $300 USD for the extension.
• Ugandan students are only required to pay a fee of $50 USD.

Validity

Permits are valid for the entire duration specified for a project. . However, the fee covers a research period not to exceed five (5) years.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

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Processing Time

if all requirements in the application are met, it can be ready in one month

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• You should make this application at least three (3) months before the expiry of the permit.
• The UNCST charges a non-refundable.
• Get an endorsement for extension from affiliate institution.
• Fill in required information and attach required documents
• Make payment for the research permit
• Submit filled application form, receipt and required documents for review and approval.

Required Information

1. Full name
2. Age/ Sex
3. Nationality
4. Research Permit Number
5. Date of issue of research permit
6. Permanent/ Postal Addresses
7. Highest level of education
8. Area of specialization
9. Name , Occupation and address of persons who have been actively collaborating in your research
10. Title of Research
11. Objectives of research
12. Modifications (if any) in research objectives, methodology, design (if any)
13. Brief description of this research project
14. Research Funding
15. Estimated period of research Permit renewal
16. The name(s) of the Affiliating Institution (s),
17. The name(s) of your sponsor(s)
18. Where in Uganda is the research be conducted?
19. Reason for extension

Need for the Document

• Research extensions will enable you to continue to carry out your research, once the validity of your research permit elapsed.
• It’s illegal to undertake/ or continue undertaking research in Uganda without a valid research license.

Information which might help

• All applicants, excluding Ugandan students registered for study in local institutions, are responsible for paying this fee.
• Applicants must submit a completed research extension three months before the expiry of the permit.
• A renewal fee is supposed to be paid.
• A research permit may be renewed for a period not exceeding one year at any one time for short term projects of a duration not exceeding 3 years, and two years for long term projects exceeding 3 years.
• Applicants are responsible for paying fees to the Uganda National Council for Science and Technology (UNCST) for the research permit and for the ethics committee (EC) (research ethics committee (REC) in Uganda) review.
• The Uganda National Council for Science and Technology (UNCST), operating under the Ministry of Finance Planning and Economic Development as mandated by the UNCST Act, oversees and coordinates research and development in Uganda as well as EC registration and accreditation.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• External Link 1
• External Link 2
• External Link 3
• External Link 3

Others

More information which might help people.