Tokelau - Police Clearance Certificate

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Procedure

If you are an individual and you want a copy of your own criminal record, you need to:

• Complete the Request by individual for a copy of any criminal convictions (Priv/F1) form. You will need to print and sign it.
• Attach a copy of your valid drivers licence OR passport showing a current signature for verification purposes. Do not send original identification. If you do not have a valid drivers' licence or passport, you will need to ask someone to confirm your identity, using Section 2 of the form. Note: Parents or caregivers completing the form on behalf of children aged 16 and under must provide a signed copy of their own passport or drivers licence and include this with the childs' application.
• If your application is for a visa to travel overseas or apply for citizenship in another country, please attach a coversheet stating you will require the result to be on original letterhead with ink signature.

Note: This is NOT required for Australia.

• Send us your completed form and copy of identification. You can either:
  • Scan and email them
  • Fax them
  • Post them

Follow the steps below if you are a third party (e.g. an employer or insurance agency) seeking a persons authorization to view their criminal record.

• Print the Request by third party for a copy of an individuals criminal convictions (Priv/F2) form. It needs to be completed and signed by both the subject (the person whose criminal record is being requested) and the third party they are authorizing to view their record.
• Attach a copy of the subjects valid drivers license OR passport. Do not send original identification. If they do not have a drivers license or passport, they will need to ask someone to confirm their identity, using Section 4 of the form.
• Post the completed form and copy of identification to: Criminal Records Unit

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Required Documents

• Completed form
• Identification

Office Locations & Contacts

Contact the Government of Tokelau

Tourism, Travel, & Information Guide to the New Zealand Territory of Tokelau

Embassies and Consulates Worldwide

Find the embassies and consulates

Eligibility

The Ministry of Justice can provide a copy of your criminal record to you and/or a person or agency that you authorize.

Your record lists criminal and traffic convictions and sentencing from court appearances. It does not include Youth Court charges.

Fees

Explain the fees structure which is required for obtaining the certificate/document.

Validity

An original Police Certificate issued from the Police Department where the applicants country of origin is or from any Police Department under whose jurisdiction the applicant came under in the last 12 months up to the time of the application.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

A copy of your criminal record will be posted to you within 20 working days. (Please note that this does not include postage time.)

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

Individuals can request a copy of their criminal record from the Criminal Records Unit of the Ministry of Justice. If an individual is eligible under the scheme his/her convictions will be concealed. If the individual's convictions continue to be on their criminal record they do not meet the eligibility criteria.

Note: Completed and signed applications dated six months or older will not be accepted for processing.

Required Information

• Title (Mr, Mrs, Miss, Dr)
• Surname/Family Name
• First Names
• Maiden/Former Names, or any other names used
• Date of Birth
• Gender
• Place of Birth
• Height
• Home
• Address
• Postcode
• Date From
• Date To
• Tel No
• Email address

Need for the Document

If you are convicted of a crime, a criminal record is created. This is the New Zealand equivalent of a police clearance certificate, police record, police file, police check or criminal check. If you are asked for any of these, a copy of your criminal record from the Ministry of Justice should meet the requirements. If you have no convictions, you will receive a letter stating that is the case.

Information which might help

If you meet all criteria under the Criminal Records (Clean Slate) Act your convictions will not be shown on your record, unless:

• your record is for your own personal use, AND
• you tick the box on the form requesting a full record.

It is against the law for most third parties to request or require that you disclose your full criminal record.

In specific circumstances, approved users can ask a person to provide a complete copy of their criminal record for example, if that person is applying to be a foster parent or a Justice of the Peace.

Other uses of the Document/Certificate

Police Clearance Certificate (PCC) is normally issued for submission in Foreign Embassy for Visa/Immigration purposes.

External Links

http://tokelau.org.nz/

http://www.fakaofo.tk/

http://www.nukunonu.tk

http://www.tokelau.com/

Others

Police provide approved organizations with a vetting service for potential employees or volunteers which is also sometimes called a police clearance or a police check.

Applying for a Police Clearance Certificate from your home country can be a challenge. Police Clearance Certificates are used as part of a visa application to determine if the applicant has a criminal history or not. Depending on what visa you are applying for, a police clearance requirement might be waived.

The certificate details whether or not the applicant has a criminal record in their home country or in any place where they have resided in the past and is required as part of the visa process by the respective High Commission or Embassy.