Togo - Obtain police clearance certificate

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Procedure

Applying process in Togo for citizen and non-citizen.

A. Apply in-person

1. To Obtain a Police Clearance Certificate, the applicant has to approach the Ministry of Justice – link
2. The applicant has to visit the office with the request letter.
3. An application form will be provided to the applicant by the concerned officer.
4. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
5. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
6. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
7. Submit all the documents with the completed form to the concerned officer.
8. The fee for this procedure has to be paid as per the authority’s request.
9. After receiving the application, the concerned authority will check the submitted application and document set. #If all are in place, the application will be accepted.
10. An acknowledgment receipt will be provided. Please save it for future reference.
11. Once the process gets completed, the applicant gets a call from the office regarding the application.
12. The applicant has to visit the office to get the clearance certificate.
13. This entire process can be completed within 15 - 20 days or as per the timeline advised by the respective department authority.

Applying process - overseas for citizen and non citizen.

A. Apply through mail(post).

1. To Obtain a Police Clearance Certificate, the applicant has to approach the Ministry of Justice – link
2. The applicant has to visit the office with the request letter.
3. An application form will be provided to the applicant by the concerned officer.
4. The applicant has to fill in all the necessary details in the application form. (Incomplete applications are not accepted)
5. Make sure that the applicant has attached all the necessary documents that are mentioned in the “Required Documents” section of this page.
6. The applicant has to attach the photocopies of the required documents along with the application form while submitting.
7. Submit all the documents with the completed form to the concerned office mailing address.
8. The mailing address is mentioned in the “Office Locations & Contacts” section of this page.
9. The fee for this procedure has to be paid as per the authority’s request.
10. After receiving the application, the concerned authority will check the submitted application and document set. #If all are in place, the application will be accepted.
11. An acknowledgment receipt will be provided. Please save it for future reference.
12. Once the process gets completed, the applicant gets a call from the office regarding the application.
13. The applicant has to visit the office to get the clearance certificate.
14. This entire process can be completed within 15 - 20 days or as per the timeline advised by the respective department authority.
    

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Required Documents

Country specific

• Valid identity document (identity card, passport, driving license).
• Valid passport.
• Citizen proof/Document of National Identity (DNI).

Foreign national

• A copy of your passport while living in Togo.
• A copy of your permit of stay in Togo, passport number and place of issue as well.
• Proofs of legal stay (copy of passport held during the said period with respective stamp and seal).

In general

• Application form
• Valid citizen proof with photo (respective ID’s issued by respective nation).
• Email ID (useful to communicate issues with respect to your application)
• A self-addressed envelope with or without stamps (as required).
• Valid contact number (applicant can be communicated)
• Passport-size photos.
• Birth certificate (as per requirement).

Office Locations & Contacts

Ministry of Justice,
Lome, TOGO

Eligibility

• Applicant with valid passport and a valid address proof.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• The current address of the applicant must be same as in the passport and other supporting documents.
• Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

Fees

Fee/charge varies for case to case. Updated fee requirement will be provided by respective authorities while applying.

Validity

Validity norms vary from country to country.

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.    

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.    

Processing Time

Processing time varies with respect to the country from where applied.

Related Videos

Videos explaining the procedure or to fill the applications. 
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Please remove the "&" inside the tags during implementation.
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sevenload, viddler, vimeo, youku, youtube
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e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Instructions

• Relevant documents: Extrait du casier judiciaire for citizens; Attestation de Non Condamnation for non-citizens.
• Citizens: Apply to Chef Greffier of the Tribunal of the applicants place of birth or the prefecture having jurisdiction over persons place of birth.
• Non-citizens: Apply to the Tribunal de Premire Instance and address your request to the Cour dappel de Lom.
• Provide: Application of Criminal Record Form, Birth Certificate, National Identity Card.
• Fee: Payable.

Required Information

The application must contain data:

• name of the person, in case of change of name and surname and the original name or the original name or nickname if it is held,
• date of birth,
• identification number,
• place and district of birth,
• State of Birth
• permanent address,
• the alien's country of birth and,
• citizenship,
• sex,
• name and surname of father
• name and maiden name of mother.

Need for the Document

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

Police certificate is also known as good citizen certificate, good conduct certificate, police clearance certificate, or judicial record extracts. Applicants may have to submit fingerprints and certain personal information to request a criminal record check, and the police or government agency may charge a fee. If no record found, the police certificate will indicate such.

Everyone who wants to a visa must be of good character and will be assessed against the character requirements. As part of your visa application, you might be required to provide a police clearance certificate or other evidence to satisfy the character requirements.

Information which might help

Each individual has the right to contact any police station or the judiciary for the purpose of ordering a certificate regarding his or her criminal record, which will be sent according to the law, directly to foreign missions, to missions abroad or to international adoption agencies, depending on the available data.

It is the applicants responsibility to contact the relevant authorities to obtain the necessary police certificates or clearances. Each countrys procedures are different. Applicants may have to apply to more than one level of government or more than one agency - municipal, provincial, state, federal and the police, courts or similar governmental agencies for the police certificate. If a police certificate cannot be obtained from any of the countries on the list, provide a written explanation why and an original letter from the police authority confirming that it will not issue a certificate.

In most cases, you must contact the police or government to ask for a certificate. You may have to:

• provide information or documents, such as photographs, fingerprints, or your addresses and dates that you lived in the country or territory, and
• pay a fee.

Other uses of the Document/Certificate

In many immigration cases you may be requested by relevant Government to present Police Clearance Certificate from another country where you have resided for some time. If you are going through immigration process, you will definitely be asked for such a certificate.

External Links

Ministry of Justice

Togolese Republic

Others

A police clearance certificate is a copy of your criminal record or a declaration of the absence of any criminal record. Police clearance certificates are different in each country and territory and may be called police certificates, good conduct certificates, judicial record extracts, pcc, etc. They are issued by police authorities or government departments and used by Citizenship and Immigration to prevent individuals who possess a risk to Country's security from entering the country.

Police clearance (Good Conduct) Certificate is an important document which serves as a proof that the person has no criminal record or previously involved in criminal, breach of trust cases or violation of law both in his home country and during his residence in Togo. Both locals and expats are supposed to obtain this certificate.

Conditions and Instructions:

• All compulsory fields should be filled in.
• Make sure all entered information is correct.
• Make sure all required documents are provided.