Wikiprocedure

Tamil Nadu - Obtain Certified Copy of Sale Deed (Registered Land Document)

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ProcedureEdit

Apply In Person

  1. File an FIR in your nearby police station stating that your sale deed is lost, misplaced, or stolen.
  2. You can check the status of your FIR online before visiting the Sub-Registrar's office (SRO). The address of every office available in the state, link
  3. Publish a lost and found advertisement stating your deed details with your contact information on any newspaper of choice. Wait for 2 to 4 weeks for someone to return your deed if it was just misplaced.
  4. Visit the Sub-Registrar’s office where your property is registered and make an application to get the certified copy of your sale deed after the waiting period.
  5. Then, prepare an Affidavit on stamped paper.
  6. You have to state everything that happened and sign an undertaking. Attach the FIR, newspaper ads, and other press clippings (if any) to the Affidavit.
  7. The deed application form for an offline procedure is available in the Sub Registrar's Office.
  8. In the deed application form that you have to submit along with your Affidavit and documents that are mentioned in the “Required Documents” section. Fill in every detail such as year, type, and document number along with your name and contact number.
  9. After paying the required fee in the Sub-Registrar's office, hand over the deed application with FIR, newspaper ads, and Affidavit.
  10. After verification, a certified copy of the deed will be issued by the Sub-Registrar office.
Note: Advertising in the newspapers is a statutory requirement. And get a copy of your FIR before publishing because some news companies require one when you enquire to be published.


Apply Online

  1. If you are looking for a copy of the Sale Deed, you can get it by visiting: Link
  2. When you click on the [tnreginet.gov.in link] you will be taken to the Tamil Nadu Registration Department portal.
  3. If you are already registered with this website, then you could just “login.” If you are new, then follow the below steps to register.
  4. Below the login box, you will have the “User Registration” option. Click on that and fill in the online form.
  5. On that page, you will have to fill in some general details about yourself.
  6. Fill in the details and click "complete registration.” Check once before you click this option.
  7. Immediately your id would be created for you. You can go back to the home page and log in as an existing user now.
  8. Once you log in, you can click the “e-services” drop-down box in the menu. From there you click “Certified Copy” option which will open some options and then you finally click “Search and Apply CC.”
  9. Once you are done filling in the details of the documents you require, the next page will be about general Information, just your name, and contact number.
  10. The next comes the payment details. You will get a detailed bill; it will range from 280 to 300 INR based on your method of payment. You will be directed to a page with all your details updated and will be prompted to pay.
  11. You will have two options, pay now and pay later. If you are in a hurry, click “pay now.”
  12. You will be provided with a lot of options to pay the amount. You can choose your desired way of payment.
  13. Once you choose a method and proceed, you will get a pop-up section confirming your decision. You can proceed and then accept the terms and conditions on the next page.
  14. Upon submission, you can proceed to pay the bill, and when that is complete, you will be taken to a page that asks you to download the e-receipt.
  15. Now, under the same “e-services” drop-down box, you can check your status. You won't be able to view it immediately because the office needs time to approve your request.
  16. Once you have been approved, you will get the download option near your document, and you can view your document and print it out.

Note: According to this website, any new user should avail one of the services provided by the website within seven days of id creation. And existing users should use the website at least once in three months for some service. Failing to do so will get your account on the website deleted.

Apply Through CSC:

  1. To Obtain Certified Copy of Sale Deed (Registered Land Document), The applicant has to approach the respective “CSC” center link
  2. The applicant has to select state, district, and block name from the drop-down menu, or the applicant has to click on their respective district to find nearby centers.
  3. Please visit the center and consult with the center operator about your requirement.
  4. If the operator issues an application form, then collect it and pay the requisite fee. Please complete the application form.
  5. Now, submit the completed application along with the required documents as per the “Required Documents” section of this page. It is advised to take the documents in their original to the kiosk for scanning purposes.
  6. The operator will process the application online. On successful submission, the applicant will receive an application number as an acknowledgment. The applicant will also get a transaction number as a text message on their registered mobile number.
  7. An applicant has to make the necessary payment as the center operator quotes and doesn’t forget to take the receipt.
  8. This application will be forwarded to the respective department for further processing.
  9. ”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification.
  10. The submitted application will be processed by the department. A designated authority (supply officer) will verify the submitted documents and inspect the area of the applicant to clarify the applicant’s details.
  11. Based on the outcome of the above-mentioned steps and other internal processing, the designated issuing authority will decide on the issuance of the Certified Copy of Sale Deed (Registered Land Document).
  12. The status, viz. Approval or Rejection will be conveyed to the applicant through an “SMS” or applicable norms.


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Required DocumentsEdit

  • Identification proof (Pan card/ Ration card/ Driver’s License/ Voter’s Id).
  • Affidavit (in-person procedure)
  • Advertisement copied (In-person procedure)
  • Offline application form (available at the Sub-Registrar’s office )
  • FIR (In-person procedure)

For the In-person procedure, you have to get the under-taking attested and registered with a Public Notary.


Office Locations & ContactsEdit

Address:
No.100,
Santhome High Road,
Chennai-600028
Tamil Nadu, India.
Website: [tnreginet.gov.in Link]
Ph no. 044-24640160
Fax:044-24642774
Help Desk Email: [email protected]
For other locations, click on the below link
Click on the “Contact Us” button in the page (top right corner). Under that you will have a detailed list of every field office in every district. Link

EligibilityEdit

  • You need to be a landowner to avail this offline facility.
  • Anyone with land details can avail the online facility.


FeesEdit

The fees are cumulative of some online charges and will come around 280 to 300 INR.


ValidityEdit

  • The validity of the certified hard copy is forever.
  • Keep the FIR, advertisements, and other copies in case of future need.
  • The online copy can be used for cross-checking.


Documents to UseEdit

Please attach documents that can be used by people. e.g. links


Sample DocumentsEdit

Please attach sample completed documents that would help other people.


Processing TimeEdit

  • Processing time is one week for online procedure.
  • Offline procedure takes time based on your area’s field office.


Related VideosEdit

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, Dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,

sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g. In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.


InstructionsEdit

  • Track your FIR online and see the status.
  • Once it is done, get some copies of your FIR to provide proof for the next steps.
  • Keep your FIR copy safe for future purposes even after you get your certified copy


Required InformationEdit

  • Year of Deed Registration and other property details.
  • Identity Proof.
  • Sub Registrar’s office based on the area of your property's registration.


Need for the DocumentEdit

If you plan on selling your property but lost your original sale deed, you can use this as a replacement to give as proof while applying for an original one.


Information which might helpEdit

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.


Other uses of the Document/CertificateEdit

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.


External LinksEdit

Place some external links which might help.


OthersEdit

More information which might help people.


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