Sudan - Apply for Business Certificate of Incorporation

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Procedure

1.Apply for registration and Reserve a company name

To apply for registration, the entrepreneur must submit an informal draft copy of the company memorandum and articles of association including the company objectives, nominal capital, capital distribution, and the names of founding shareholders whether natural or legal personalities, to the Companies Registrar for preliminary approval.

This is accompanied by a request containing the required legal stamps and name reservation form proposing potential company names subject to availability.

The preliminary approval to proceed with the company registration is usually issued by the Companies Registrar within 2-3 days, along with additional rules and guidelines to be incorporated within the provided Articles and Memorandum of Association before submission in its final form. The Companies Registrar may reject granting the preliminary approval if a similar or identical company name already exists.

2.Notarize the memorandum and articles of association

Three copies of the Memorandum and Articles of Association, along with Forms C2 and C2a must be completed according to the rules contained under the preliminary approval. These forms must be signed by all founding shareholders, and authenticated by a designated lawyer with authentication authority.

3.Notify the taxation chambers

Before applying for final approval and registration, the company must submit a preliminary approval request to the Taxation Chamber, along with the memorandum and articles of association duly stamped by the Chamber in acknowledgement of the notification, and Forms C2 and C2a. These documents shall then be submitted before the Zakat Chamber for its approval.

4.Register with the commercial registry

Stamps must be affixed to the Articles and Memorandum of Association. The company documents, including Forms C2 and C2a and a copy of the lease agreement or property certificate of the company premises, must be submitted to the Commercial Registrar to finalize the company registration.

According to the regulations of the Commercial Registrar, the fee schedule for stamp duties are as follows:

• SDG 50 for the Sudanese Businessmen & Employers Federation Stamp Duty
• SDG 5 for Lawyers Association Stamp Duty
• SDG 440 for Registry Fees
• SDG 28 Certificate Stamps

4 days Stamp duty and other application/administrative fees

5.Receive site inspection

A representative from the Companies Registry inspects the company premises to confirm its existence before delivering the certificate of incorporation. It is also mandatory for the company to obtain and post a sign board on the exterior of its office/business location.

6.Apply for a tax identification number (TIN)

The following documents are required to apply for a tax identification number:

• Shareholder information
• Memorandum and articles of association (notarized)
• Certificate of incorporation (two copies)
• Completed registration forms
• Company resolution delegating a person to act on the company's behalf

7.Register for VAT

The company registers for VAT at a separate department within the same building. It is not mandatory to register for VAT at the same time.

8.Register with the labor authorities

The company must deposit the basic work and penalties regulations with the competent labor office.

9.Enroll employees in social security

The company must subscribe to the Social Insurance Fund. The required documents for this procedure are:

• Copy of Company Certificate of Incorporation and Memorandum and Articles of Association
• Completed registration form

Simultaneously, the company registers its employees for social insurance. The social insurance registration procedure is free of charge, and requires the submission of the following documents:

• List of the employees' names and salaries
• Completed registration form

10.Make a company seal

The cost to make a company seal depends on the kind of material used. Costs vary starting at SDG 40 per seal.

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Required Documents

• Your identity document like driver's license, passport, etc
• Proof of physical address and postal address, with contact numbers.
• Proof of employment

Office Locations & Contacts

Ministry of Foreign Trade

Gamma Street, P.O. Box 194, Khartoum, Sudan

Telephone No.: +249-11-772540 / +249-11-772640

Fax: +249-11-776359 / +249-11-773950

Email: [email protected]

Sudan Customs Authority

Telephone No: 249912175137 / 249912384635 / 249912458372

Website: http://customs.gov.sd/

Ministry of Finance & National Economy

Khartoum, Sudan

Eligibility

All individual above 18 years of age wishing to open up a business in Sudan. For a business to be eligible for a business certificate it should either be medium or large scale employing not less than 20 people or 50 people.

Fees

Apply for registration and Reserve a company name SDG 200
Notarize the memorandum and articles of association SDG 350
Notify the taxation chambers SDG 55
Apply for a tax identification number (TIN) SDG 5
Register with the labor authorities SDG 192
Enroll employees in social security SDG 25
Make a company seal SDG 40

Validity

The document is valid for period of 1 years for foreigners then you renew while for the citizen of Sudan it is for along time as along as the company remain in Existence.

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Processing Time

Processing takes 30 working days

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Instructions

• Entrepreneurs must reserve a company name
• You should have a certificate from an Authorized Bank branch.
• The founder must submits the company documents
• You should pay Fees for company establishment.
• You must register for Taxes.

Required Information

• You need a certificate from an authorized bank.
• You need information on documents to the Department of Companies and how to obtain invoice
• Notarize companys contract information
• Obtain the notification of incorporation
• Registration for taxes
• Registration of employees with the National Authority of Social Insurance

Need for the Document

Any entrepreneurs wishing to incorporate and register a new firm in Sudan is required to examines the procedures, time and cost involved in launching a commercial or industrial firm with up to 50 employees and start-up capital of 10 times the economy's per-capita gross national income.

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

http://www.doingbusiness.org/data/exploreeconomies/sudan/starting-a-business

http://sudan.nlambassade.org/producten-en-diensten/economischezaken/doing-business-in-sudan-general-information.html

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