South Africa - How To Apply for alteration on your matric certificate (changing your name or surname)

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Procedure

Apply In-Person:

1. To apply for any alteration on your Matriculation certificate in person, the person whose certificate is to be altered should visit the office of Department of Basic education or office of any Provincial Education Department.
2. The contact details and address information of the DBE can be found in the following link:Link Details of PED offices are also available under the “Provincial Offices” section in the above link page.
3. Visit the office of any of the above mentioned departments and get the Application for Change/Correction of Personal Particulars from the respective authority/counter as directed.
4. Fill the application form as applicable to your requirement and relevant information. Make sure that you have all the documents listed in the “Required documents” section of this page.
5. Attach all the documents with the completed Application form and submit it to the respective department at the office of any of the above mentioned departments. And pay the required amount of fees as directed, at the office.
6. After submission, the application form and attached documents will be verified and validated correspondingly by the concerned officials.
7. When the officials find the application and documents in order, they will amend necessary proceedings for the re-issue of the Matriculation Certificate.
8. Once the Matriculation Certificate is all ready to be re-issued, it will be issued to the applicant through the means that he/she had mentioned in the application form.

Apply through post

1. To apply for any alteration on your Matriculation certificate through post, the person whose certificate is to be altered should submit the application to the office of Department of Basic education or office of any Provincial Education Department by post.
2. The postal address can be found below the Physical address in the following link:Link
3. Click on the following link to download the Application for Change/Correction of Personal Particulars:Link
4. Fill the application form as applicable to your requirement and relevant information. Make sure that you have all the documents listed in the “Required documents” section of this page.
5. Attach all the documents with the completed Application form and submit it to the respective department at the office of any of the above mentioned departments through post.
6. Also attach the fees by postal order or cheque along with the application package.
7. After submission, the application form and attached documents will be verified and validated correspondingly by the concerned officials.
8. When the officials find the application and documents in order, they will amend necessary proceedings for the re-issue of the Matriculation Certificate.
9. Once the Matriculation Certificate is all ready to be re-issued, it will be issued to the applicant through the means that he/she had mentioned in the application form.

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Required Documents

• Certified copies of old and new Identity documents
• Original national/senior certificate and a certified copy
• Affidavit or confirmation statement by the candidate
• Detailed affidavit from SAPS
• The original Certificate
• Confirmation letter from DHA witnessing the alteration request
• Any certificate that bears the applicant’s name and DOB. E.g. Birth certificate, clinic card, school report.

Office Locations & Contacts

Department of Basic Education South Africa Head Office
Physical Adsress:222 Struben Street
Pretoria Central,
Pretoria 0001
South Africa
Postal Adsress:Private Bag X895
Pretoria,
0001
South Africa
Tel: 0800 202 933
Tel: 012 357 3000
Tel: 012 357 4511/3
Email: [email protected]
Email: [email protected]
Website link

Eligibility

• Any person, who wants to alter any particulars in his /her matriculation certificate, can apply providing necessary proofs for the alteration.
• In case of alteration, a new Certificate will come into amendment only when the old one is submitted to the office.
• The person applying must possess both old and new Identity documents.

Fees

• Re-issue certificate (Administrative errors): R130
• Statement of results: R50

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

• Application for Change/Correction of Personal Particulars:Link
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The DBE or PED probably requires four to six weeks to Re-Issue the Certificate.
  

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Within the six-month period after certification (first issue), but not later than a year after the last examination, a request for a re-issue will be considered.

• A change to an original certificate will not be considered unless the original certificate (not replacement) is returned.

• You must go to the nearest DBE/PED offices in person so that DBE/PED officials can interview you before they make the amendments.

Required Information

• Previously registered Surname and Names
• Surname and Names to be corrected
• Identity Document number
• Date of Birth

Need for the Document

Please provide the need for the procedure. e.g. Birth Certificate - why do we need to have a birth certificate?

Information which might help

• The requests for Re-Issue of certificates are accepted mostly in cases where there is sufficient proof that the mistake on the certificate, either with regard to a subject mark, subject choice or a change in result, or some aspect of the personal details, is incorrect because of a registration error by the school or department.
• A statement of results may be issued, as an interim record while waiting for the issue of your certificate.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.