Saskatchewan - Obtain a Death Certificate

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Procedure

Ordering Online

• Make sure that you have a valid credit card before you begin the process.
• Be ready with the following information:
  • Applicant
  • Death Subject
  • Spouse
  • Mother
  • Father
• Fill in all the required information on the Online Certificate Ordering Window.
• Your online order must be completed in one session. You cannot save it on your computer, if you stop typing for more than 30 minutes, your order will time out and all information entered will be erased.
• Scan and attach an authorization form in case the applicant is not eligible to apply for a death certificate. A screen will be provided during ordering process to allow you to search your computer for the signed authorization information and attach the file.
• Print your payment receipt, you will need the Order number indicated on the receipt when you communicate with Saskatchewan Vital Statistics.

Manual Processing

• Download and fill up one of the following documents:
  • Application for Death Certificate ; Instructions in filling up the form
  • Demande de Certificat de Deces ; Instructions in filling up the form
  • And if applicable:
    • Authorization Form
    • Payment Information Form
• Submit the completed form and payment:
  • Fax: 306-787-2288 (All fax orders must be paid by credit card)
  • Mail: Send your request to, eHealth Saskatchewan, Vital Statistics Registry, 2130 11th Avenue, Regina, SK S4P 0J5. Mail orders can be paid by money order, cheque or credit card. Please make money orders and cheques payable to eHealth Saskatchewan. Money orders must be in Canadian Dollars.
  • In person: Submit your request at 2130 11th Avenue in Regina, SK

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Required Documents

For online request: Vital Statistics Authorization Form

For manual processing:

• A copy of one piece of government-issued identification with photo, or
• Copies of two other pieces of identification - one must have your signature on it.
• Completed request form.
• If applicable:
  • Payment form
  • Authorization Form

Office Locations & Contacts

Please list down the office locations that can be approached for applying. External links can also be used for specifying office locations.

Eligibility

Individuals who may request a death certificate:

• The spouse of the deceased, legal or common-law at the time of death.
• The parent who appears on the original registration of birth as mother, father or other parent
• Adult child of the deceased (18 years of age and older)
• Person authorized by an eligible person above in writing.
• Legal custodian or personal/property guardian of the person. Must present a copy of the Court Order, Custody Agreement or other legal documents.
• Representative of the estate of an eligible person.The application must be accompanied by a copy of the subject individuals Will or Letters Probate or Letters of Administration or Court Order appointing the Applicant as the personal representative. In case the Applicant do not have the said document, then he/she must submit a letter to the Registrar with a satisfactory explanation of how the Applicant is the personal representative of the subject individuals estate and the letter of the Applicant and signature will serve as a declaration statement.
• A person that needs to prove Mtis or Treaty status. The application must either include a letter from the Mtis Nation-Saskatchewan or Aboriginal Affairs and Northern Development Canada (AANDC) supporting the request or the application must be from MN-S/AANDC with a consent letter from the person seeking to prove parentage.
• A Saskatchewan Court order or subpoena can be presented by an individual to legally request a certificate, copy, or extract from any Vital event. A copy of the court document must accompany the application.
• A person that needs it to prove a joint tenant has died for land titles purposes. Must present a land title stating joint tenant or a quick search results having both names on it will serve as a supporting document.
• The Public Guardian and Trustee of Saskatchewan, Canada or any other country. The request requires a letter stating the reason for the request with enough information about the person to identify them. This should be on agency letter head and signed by a person with the authority to make the request.

Copies of the registration and the medical certificate of death can be issued to the following:

• To a person responsible for transporting the body outside of SK for disposition. If an official Death Certificate is required to transport the body, avail of the Priority Service.
• To the doctor or coroner that signed the original certificate of death.
• To a doctor for the purpose of providing medical care to a member of the individuals family
• A coroner or medical health official conducting an investigation or a program to control a disease.
• A person applying for a disinterment permit as required by any Act or regulation
• Government Agencies, whether provincial, territorial, in Canada or any other state or country for the purpose of completing their duties:
  • Social Services for the purpose of delivering post adoption or family reunification services.
  • Indian Child & Family Services for the purpose of providing child welfare services.
  • SGI, SK Cancer Agency, WCB and Veteran Affairs - to check if the death is registered or not.
• The Police, during investigation:
  • municipal, provincial, territorial police force or the RCMP
  • Department of Citizenship and Immigration
  • Canadian Security Intelligence Service (CSIS)
  • Canadian Border Services Agency (CBSA)

Fees

Frame Certificate: $25
Genealogical Photocopy: $50
Certified photocopy: $50

Note:

• If you are paying by credit card please complete the Payment Information Form and attach to the application.
• All fax orders must be paid by credit card.
• Mail orders can be paid by money order, cheque or credit card. Please make money orders and cheques payable to eHealth Saskatchewan. Money orders must be in Canadian Dollars.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Vital Statistics Authorization Form
Application for Death Certificate ; Instructions in filling up the form
[http://www.ehealthsask.ca/vitalstats/Documents/Demande%20de%20Certificat%20de%20Deces.pdf Dema

Sample Documents

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Processing Time

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Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M". 
	

Instructions

You may obtain a death certificate by ordering it online or personally request for the document.

Ordering documents online is much faster and easier, fees are paid using a credit card. Those who do not have a valid credit card must go through the manual process of submitting their request.

Required Information

Order Details:

• Quantity
• Type of Product Requested

Death Details:

• Last Name at Death
• First Given Name
• Second Given Name(s)
• Last Name at Birth
• Sex
• Date of Death
• Place of Death
• Death Registration Number
• Date of Birth
• Age at Death
• Address Prior to Death
• Marital Status

Spouses Details:

• Spouses Last Name at Birth
• Spouses First Given Name
• Spouses Second Given Name(s)
• Common Law Spouses Last Name at Birth
• Common Law Spouses First Given Name
• Common Law Spouses Second Given Name(s)

Mother's Details:

• Last Name at Birth
• First Given Name
• Second Given Name(s)
• Date of Birth
• Place of Birth

Fathers Details:

• Last Name at Birth
• First Given Name
• Second Given Name(s)
• Date of Birth
• Place of Birth

Applicant Information:

• First Given Name
• Second Given Names(s)
• Current Last Name
• Mailing Address
• City/Town/Village/Other
• Province/State
• Country
• Postal/Zip Code
• Telephone Home
• Telephone Work or Mobile
• Email
• Reason why you need the certificate
• Applicants Relationship to Person Named on Certificate
• Method of Delivery Requested

Payment Information:

• Type of Payment (VISA or MasterCard)
• Card Number
• Expiry Date
• Name of the Card Holder

Need for the Document

A Death Certificate is a document issued by a registrar of vital statistics that declares the date, location and cause of a person's death.

A copy of the death certificate is often necessary when you apply for administrative procedures, such as the application of a survivor's pension, the execution of the will or funeral arrangements.

Types of Death Certificate:

Frame Certificate

• It states the full name of the deceased, date of death, place of death, age, sex, marital status, registration number and registration date.

Genealogical Photocopy

• Contains all of the information that appears on the original death registration excluding cause of death and has a stamp saying "FOR GENEALOGY ONLY"
• This type of document is usually used to gather family history (trees) - anyone can get a Genealogical Photocopy of someone's death, as long as the Death happened more than 70 years ago.

Certified Photocopy

• Contains all of the information that appears on the original death registration including cause of death.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

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