Rwanda - Export Processed Coffee

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Procedure

How to Export

1. Register your business premises through the Rwanda Food and Drugs Authority and obtain the Certificate of registration for food premises
2. Then obtain the test report (certificate of analysis) by having the samples of the coffee tested by the Rwanda standard board
3. Apply for the export license processed food products online through the Pharmaceutical Regulatory Information Management System: [misptf.moh.gov.rw Regulatory Information] and obtain the export license
4. Contact a clearing agent to assist you with the customs processes that require a registered clearing agent, view the list of clearing agencies via this link: clearing agent
5. Obtain an EU certificate of origin by having the clearing agent apply for it through the Rwanda e-single window: e-single window you can also find out about the particular rules of origin that apply to the specific product and export market. Find out more by consulting RRA’s customs unit:

   • Tel.: + 250 252595512
   • Hotline: 3004 (free of charge)
   • E-mail: [email protected]

6. Then obtain an airway bill by:
   • Contacting an airline to book cargo space according to the weight of your cargo. Note, the booking must be done at least 24 hours prior to direct flights and 48 hours prior to transiting flights
   • Transport your cargo to the airport warehouse for cargo scanning, this must be done 6 hours before flight for security purposes at the presence of a police officer
   • Then the cargo will be weighed and an airway bill will be prepared according to the weight and nature of the consignment
   • Obtain the airway bill and pay the prescribed amount at the bank
7. Clear the consignment by having your clearing agent declare the cargo online through the Rwanda e-system window: e-system and pay the prescribed clearance fee. NOTE: Payment can be made online on Rwanda Revenue Authority account at any of the commercial banks that provide that service, and via MTN Mobile Money, by selecting payment (#3) and Rwanda Revenue (#6).Once the payment is made, the Customs office gets an automatic notification in the electronic single window system so they can produce the release documents right away.
8. Finally, you will obtain a release order and Exit note - Export allowing the proceeded coffee to be exported outside Rwanda

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Required Documents

• Invoice
• packing list
• Export contract
• Air way bill
• Export certificate for processed food
• Certificate of Analysis
• Certificate of registration for food premises

Office Locations & Contacts

RWANDA FOOD AND DRUGS AUTHORITY
KK 15st , Kigali
Tel: +250 788 890 738
Email: [email protected]
Website:Rwanda Food and drugs Authority

RWANDA STANDARDS BOARD
P.O. Box 7099 , Kigali
Tel: 3250 / +250 788 303 492
Email: [email protected]
Website:Rwanda standard board

CUSTOMS SERVICES DEPARTMENT - KIGALI INTERNATIONAL AIRPORT
KN 5 Rd , Kigali
Tel: +250 788 185 602
Email: [email protected]
Website:Rwanda Revenue Authority

Eligibility

• Registered business owner as who wish to export a consignment of proceed food

Fees

• The total fees are obtained based on several factors in several stages of the process of exporting processed coffee however the fee for processing online declaration is RWF 3,000

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.

Sample Documents

• Release Order
• Exit Note

Processing Time

• Within one month

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Only accredited clearing agents are able to access the ESW. The exporter submits all necessary documents to the clearing agent. The clearing agent prepares and submits online export declaration together with supporting documents. The customs officer verifies both the customs entry and the attached supporting documents

Required Information

• Names
• Address
• Export commodity details
• List of suppliers
• Signature
• Stamp
• Dates
• Country of destination

Need for the Document

• If you want to export from Rwanda, you will need to go through all the customs process and obtain a Release order and Exit note to prove that you have complied with customs and your consignment is free to proceed with the exit transportation from Rwanda

Information which might help

• Guideline for importation and exportation of food Guideline

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Trade Portal

Others

More information which might help people.