Quezon City - Apply for Business Retirement / Closure

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Procedure

Apply In-Person

1. You need to formally file an application that you are retiring or closing a business registered under the Quezon City Government. You need to apply for the procedure if you would like to avoid any tax liabilities in the future. To apply for retirement you will need to fill out an Application for Business Retirement Form with location map.
2. Fill out the application form correctly.
3. File your application for business retirement / closure at the City Treasury Department – Examination Division.
4. Submit the completed application form together with all other required documents.
5. The clerk receiving your documents will check if the requirements you have submitted are complete and correct. You will be given a claim stub.
6. Your application will be received and the clerk will notify you of the date when you can come back to the Treasury Department's office to follow up your application.
7. It will usually takes about 5-7 days, before you can claim your Assessment forms at the Treasurer’s Office.
8. Pay your final billing and certification at the Treasurer’s Office cashier.
9. After payment you will be informed when your Business Retirement Certification is ready for pick up.

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Required Documents

• Duly accomplished retirement application form with Location Map (3 pages/set; originally signed by the Owner/President or Vice President)
• Tax Bill & Official Receipts (3 years) (original)
• Current Business Permit (original):
  • For single proprietorship, original Affidavit of closure with exact date of closure
  • If partnership, original partnership dissolution with exact effectivity date of closure signed by all partners
  • If corporation, Original Secretary’s certificate or Board Resolution on closure or transfer of business with exact date of closure
• Valid ID
  • If single proprietorship, ID of the owner
  • If partnership, all IDs of partners are required
  • If corporation, ID of President (original must be presented & photocopy to be submitted) and authorization letter from the owner and valid ID of the authorized representative
• Barangay Certificate with Exact Effectivity Date of Closure
• Original and photocopy of BIR Certificate of Registration (the original must be presented & the photocopy is to be submitted)
• Certified Breakdown of Sales, if there are two or more line of business/branches & if AFS is consolidated (original)
• Proof of business tax payment/tax bill/permit issued by the other LGU where other operations are situated (original must be presented & photocopy to be submitted)
• Latest ITR with AFS on or before closure from the last payment of business operation for years 20___ to 20___ (original must be presented & photocopy to be submitted)
• VAT Returns or Percentage Tax Returns 202___ (original must be presented & photocopy to be submitted)
• Book of Accounts (to be presented upon evaluation/actual inspection and examination)

Office Locations & Contacts

Quezon City Local Government
Elliptical Road, Brgy. Central
Diliman Quezon City 1100 Philippines
+632 988-4242

BUSINESS PERMITS and LICENSING DEPARTMENT
Officer-in-Charge
Ground Floor, Civic Center Building A,
Quezon City Hall Compound
Trunkline 8988-4242 loc. 8172

TREASURY OFFICE
Office of the City Treasurer
Annex Building, Quezon City Hall Compound,
988-4242 loc. 8157

Business Retirement Section
Section Chief, Business Retirement
988-4242 loc. 8264/8266

Note: NTC issued Memorandum Order No. 10-10-2017 last October 27, 2017, directing all telecommunications providers in the country to migrate all its customers to eight-digit telephone numbers.

3000-YYYY to 3499-YYYY – Bayan Telecommunications, Inc.
6000-YYYY to 6699-YYYY – ABS-CBN Converge, Inc.
6700-YYYY to 6999-YYYY – Eastern Telecommunication Philippines/ Telecommunications Technologies Philippines Inc.
7XXX-YYYY – Globe Telecom, Inc./ Innove Communications, Inc.
8XXX-YYYY – PLDT, Inc./ Digital Telecommunications Philippines, Inc.

A customer who still incorrectly dials the old seven-digit number will hear a special announcement saying the format has been changed to eight-digit, for a period of three months after the migration (March 18, 2019 to June 17, 2019).

To know more: Migration to 8-Digit Landline Number

Eligibility

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Fees

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Validity

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e.g. Birth Certificate Valid Forever

Documents to Use

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Sample Documents

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Processing Time

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Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

A business must be formally retired upon the cessation of any of it's operation. Business owners are required to apply at the City Treasury Department – Examination Division to declare closure of their business.

Required Information

• Taxpayer's name
• Business name
• Business address
• Date of closure
• Nature of business (to be retired)
• Type of retirement
• Declared gross sales (According to year)
• Current Mayor's Permit no.

Need for the Document

Please provide the need for the procedure. e.g. Birth Certificate - why do we need to have a birth certificate? 
 

Information which might help

Because of what's happened in the country because of COVID 19 a lot of businesses in the city were forced to shut down. Business owners are advised to formally file an application to retire or close their business. Stopping operation does not automatically terminate a business registration. As far as the Business Permit and Licensing Office of the local city government is concerned, the business is still in operation and it's license/permit valid. A license is required to be renewed annually, that's the reason why business owners must officially retire a business in order to avoid any tax liabilities or penalties in the future.

Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Official website of the Quezon City Government

Others

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