Odisha - Renew Vehicle Fitness Certificate (FC)

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Procedure

Apply In-Person

1. To apply for renewal of vehicle fitness certificate in Odisha the applicant has to approach the RTO office of the area.
   
2. Information related to the RTO offices and permit issuing state/regional transport authorities can be obtained from the “Office Locations and Contacts” Section of this page.
   
3. You will have to submit Application in Form No.C.F.R.A in front of registering authority.
   
4. The application form no. C.F.R.A can be downloaded from following link: C.F.R.A Form
   
5. Application form can also be obtained from the RTO office.
   
6. It should be filled as instructed.
   
7. Inspector will Endorse a date, time and location for fitness test.
   
8. If for some reasons, Owner cannot bring the vehicle then 15 days before the previous certificate expires, Inform RTO.
   
9. In On previous certificate no date, time details listed, Then apply with application form 38 again a month before (30 days before).
   
10. If vehicle is not produced on appointment date, Full fees (And Not Just Renewal Fees) has to be paid as per respected clause and laws.
    
11. If, owing to mechanical break-down or other cause, a motor vehicle, after the expiry date of the certificate, remains outside the area of the registering authority, the Officer of the Motor Vehicles Department in whose jurisdiction the vehicle is kept and if the vehicle in his opinion is fit for use, make an endorsement in subject to condition as that officer specify for such time as reasonably be necessary for the vehicle to return to the area of registering authority for renewal.
    
12. If a vehicle is damaged and unfit for ordinary use, the Inspector of Motor vehicle is satisfied that it is necessary that the vehicle should be safely driven at a reduced speed to a place of repairs, he may endorse in and specify the time, speed and other conditions if any, subject to which the vehicle be driven to a specified destination for the purposes of repairs.
    
13. Issued Certificate may only be cancelled by Assistant Regional Transport Officer and above rank, if required.
    
14. If the motor is not fulfilling the conditions as per Motor Vehicle Act and in any case certificate cannot be issued. Officer has to details the same in writing.
    
15. Authority if cancelling the certificate due to unfit conditions have to give writing to owner / in charge of vehicle using form C.F.C and also inform registering authority.
    
16. The owner or the person in charge of the vehicle, have to apply for the restoration of the certificate of fitness if the vehicle has been repaired. If such a vehicle is inspected and passed within fourteen days of the date of cancellation of the certificate of fitness but before the date of expiry specified in such certificate, no restoration fee should be charged. However, if the vehicle is brought for inspection at any later time, fresh certificate of fitness should be issued.
    
17. Please make sure you have all the documents that are listed down the “Required Documents” section of this page.
    
18. Present the completed application forms in one of the counter and pay the appropriate fee where the officials would start processing your application.
    
    

Apply online via State Portal

1. You can also apply for renewal of vehicle fitness certificate online via state portal: Apply online
   
2. Select the online services tab from the web site page.
   
3. From the dropdown menu select “Dealer Point Registration”
   
4. Once you select the option you will be redirected to sarathi portal: Sarathi portal
   
5. Further you can follow the instructions as explained below online application via national portal.
   
6. You can also apply online directly via national portal page as explained below.
   
   

Apply Online via National Portal - Odisha Renew Vehicle Fitness Certificate (FC) Online with Images

1. You can also apply for renewal of vehicle fitness certificate in Odisha through the national portal.
2. The following link will give you access to the Ministry of Road Transport and Highways, Government of India: Vahan Citizen service
3. From the dropdown menu of apply online services on the website select the “vehicle related services” option
4. Once you select the vehicle related services, you will be redirected to the page, select “other states” option.
5. Enter Valid Vehicle Registration Number and click on Proceed
   
6. You will be redirected to the page “Odisha Motor Vehicle Department”
   
7. Select the Service “Apply for fitness renewal/re-apply after fitness being failed” Service under Online Services Menu
8. Enter Chassis Number and Mobile Number.
   
9. Enter the OTP received and Click on Show details.
   
10. Enter further details as per the form displayed.
    
11. Click Submit and then Confirm and Make Payment
    
12. Once Payment Done, Print Receipt.
    
13. Book Appointment to visit RTO for inspection your vehicle.
    
14. Visit to Respective RTO with required documents.
    
15. In Case of:
    

    (i). Payment Failure : Apply Again
    

    (ii) Payment Success but Receipt Printing Failed :
    

    (a). Wait for 1-2 hrs,
    

    (b). Do step 1 and then Click Status>Check Pending Transaction
    

    (c). Enter the application number sent
    

    (d). Registration Number and Chassis Number. Click Show details
    

    (e). Select the respective Transaction and Click Check to Bank and confirm Payment.
    

    (f). If Transaction failed then apply again
    

16. Vehicle inspection is mandatory part of renewal of fitness certificate and is same as application in-person.
    
17. However, you can book slots online for inspection of vehicle.
    
    

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Required Documents

1. Application in Form No. CFRA: C.F.R.A Form
   
2. Vehicle Registration Certificate
   
3. Old certificate of fitness
   
4. Insurance Certificates
   
5. Residence Proof
   
6. Photo ID Proof
   
7. Tax Card
   
8. Pollution Under Control (PUC) Certificate
   
9. Valid Permit/authorization
   
10. Fees payment receipt
    
11. Letter of Fitment of Speed Limiting Device (SLD) (if applicable)
    
12. Aadhar Card
    
    

Office Locations & Contacts

List of all RTO Office Locations for Odisha
Odisha State Transport Authority, Officer list and contact details for: Contacts
Following link gives access to the RTO Portal of Odisha: RTO portal

Eligibility

• Commercial vehicles are eligible for fitness renewal every year.
  
  

Fees

Fees

Type of vehicle	Testing fees. ( in Rs)	Fee for grant / renewal of ' fitness certificate.( in Rs)	Validity: New Vehicle	Validity: Old Vehicle
2/3 Wheeler	100/-	Null	2 years	One year from the date of renewal at each spell
LMV	300/-	Null	Null	One year from the date of renewal at each spell
Medium Motor Vehicle	300/-	Null	Null	One year from the date of renewal at each spell
Heavy Motor Vehicle	300/-	Null	Null	One year from the date of renewal at each spell

• Information related to fees can be obtained through following link:
  

• Fees
  
• More
  
  

Validity

• Fitness certificate for Commercial vehicle is valid for one year. Hence, needs to be renewed yearly.
  
• Private vehicle needs to get it renewed after 15 years.
  
  

Documents to Use

• Renewal of fitness certificate in Application in Form No. CFRA: C.F.R.A Form
  
• Pollution Under Control (PUC) Certificate
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

1. Registered Mark
   
2. Name and Address details
   
3. Registration Date
   
4. Type of vehicle
   
5. Chassis No
   
6. Engine No
   
7. Date of Certificate of fitness to be valid.
   
   

Need for the Document

• This document is required by the owner to ensure that the vehicle is fit to be on road.
  
  

Information which might help

• More information related to fitness certificate process and requirement can be obtained via following link: Info
  
• Every vehicle owner who has two wheeler or a car categorised as Private vehicle or any form of Commercial vehicle like LVM (Transport), Medium or Heavy Goods passenger needs to apply for or have valid vehicle fitness certificate, if not already have. A newly registered vehicle with a certificate is valid for 2 years while any private vehicle must renew their certificate after 15 years. Also remember that a vehicle is not validly registered if it don’t posses this certificate along. For any other commercial vehicle the renewal is compulsory yearly, It includes all public transport vehicles like Buses (Private School Buses etc / Public Transport), Auto Rickshaws and Taxis (cabs). Your vehicle can be confiscated as per law if required.
  
• It has been asked to keep an eye on various RTO offices by giving surprise visits and checking on the process been carried out perfectly. The fitness test timings at RTO which will be tested by Motor Vehicle Inspector will be 10:00 Minutes for Rickshaw, 15:00 Minutes for a Cab, 20:00 Minutes for Heavy Transport vehicle like Truck, 25 minutes for any Bus.
  
  

Q: How is the test conducted?

• Ans: A basic example of vehicle test that is carried out is by making it run on 150 to 400 meters long road at a speed of 40 KM / hour and been asked to apply brakes. The fitness result test depends on the distance at which the vehicle stops. RTO inspector passes / rejects the vehicle test on such results.
  
  

Question and answers

Q: What are the criteria of deciding the fitness of my commercial vehicle?

• Ans: The vehicle is physically inspected by Motor Vehicles Inspectors for their actual roadworthiness. The vehicles that comply with the following norms are considered to be fit for use on road.
  

1. Spark plug/Suppressor cap/high tension cables
   
2. Head lamp beams
   
3. Other lights
   
4. Reflectors
   
5. Bulbs
   
6. Rear view mirror
   
7. Safety glass
   
8. Embossing of chassis E/G
   
9. Horns
   
10. Painting
    
11. Wiper
    
12. Body
    
13. Silencer
    
14. Finishing
    
15. Road test
    
16. Dash board equipment
    
17. Pollution levels
    
18. Braking system
    
19. Speedometer
    
20. Steering gear
    
    

Q: Can my vehicle fitness certificate be cancelled even if the same is valid but the vehicle is found to be unsafe & unsound?

• Ans: Yes. You have to maintain your vehicle fit and roadworthy through out the year. Having a valid certificate of fitness is not enough.
  
  

Q. What happens if my vehicle meets with an accident with valid certificate of fitness and also when the same has expired?

• Ans: The first case mechanical test will decide whether the vehicle was roadworthy at the time of accident or not. If it is found that the vehicle was unfit for use on road, then the certificate of fitness will automatically stand suspended. You will have to repair the vehicle and produce the same for inspection-cum-restoration of the certificate of fitness on payment of twice the original fee. In the second instance you will be held responsible for plying vehicle without valid registration and legal actions will be initiated against you.
  
  

• You may face a penalty of Rs.1000 if already crossed the date which stays for 10 days and from 11th day the charges will be Rs.100 per day. Alternately along with this fine your permit to ply may be suspended for that 10 days till you get the process done and ready with a valid fitness certificate.
  
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Ministry of Road Transport & Highways, Government of India
  
• Odisha Motor Vehicle Department
  
• RTO Portals of Odisha, Government of Odisha
  
• Vahan, Ministry of Road and transport, Government of India
  
• Odisha Permit Management system
  
  

Others

• SMS service provided by State government for Registration certificate:
  

• Type VAHAN < Registration NO. > & send SMS to 7738299899
  
• Details will come by return SMS.