Odisha - Obtain Duplicate Registration Certificate

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Procedure

Apply In-Person

1. To apply for duplicate registration certificate in Odisha, the applicant has to approach the RTO office of the area.
   
2. Information related to the RTO offices and registering authority can be obtained from the “Office Locations and Contacts” Section of this page.
   
3. You will have to submit Application in front of registering authority.
   
4. The application shall be made in application Form no 26 to the RTO
   
5. The application form no 26 can be downloaded through following link: Form 26
   
6. The application should be made in Duplicate if the vehicle is held under an agreement of HirePurchase /Lease/Hypothecation
   
7. Application should be made in Triplicate if the original Registering Authority is different, the Duplicate copy and the Trilicanecopy with the endorsement of the Registering Authority to be returned to the Financier and Registering Authority simultaneously on issue of Duplicate Certificate.
   
8. Please make sure you have all the documents that are listed down the “Required Documents” section of this page.
   
9. Application forms can be obtained from the appropriate RTO offices that should be completed and presented with appropriate fees.
   
10. Present the completed application forms in one of the counter and pay the appropriate fee where the officials would start processing your application.
    
11. You can check your registration status through following link: Application Status
    
    

Apply online via State Portal

1. You can also apply for duplicate registration certificate online via state portal: State portal
   
2. Select the online services tab from the web site page.
   
3. From the dropdown menu select “Dealer Point Registration”
   
4. Once you select the option you will be redirected to sarathi portal: Sarathi
   
5. Further you can follow the instructions as explained below online application via national portal.
   
6. You can also apply online directly via national portal page as explained below.
   
   

Apply Online via National Portal

1. You can apply for duplicate registration certificate through the National Portal, the following link will give you access to the Parivahan Sewa, Ministry of Road Transport and Highways, Government of India:National Portal
   
2. From the dropdown menu of apply online services on the website select the “vehicle Registration related services” option
   
3. Once you select the vehicle related services, you will be redirected to the page, select “other states” option.
   
4. Enter Valid Vehicle Registration Number and click on Proceed
   
5. You will be redirected to the page “Odisha Motor Vehicle Department”
   
6. Select option “Misc (TO/CoA/ HPA/HPC/HPT/DupRC)” from the Online Services Menu
   
7. Enter Chassis Number and Mobile Number
   
8. Fill the Applicant Details as instructed and required.
   
9. Enter the OTP received and Click on Show details.
   
10. Enter further details as per the form displayed.
    
11. Click Submit and then Confirm and Make Payment
    
12. Once Payment Done, Print Receipt.
    
13. You can check your application status through following link: Application Status
    
    

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Required Documents

1. Filled up form no 26: form 26 (in duplicate and one copy duly attested along with the endorsement from the financier of Hypothecated).
   
2. Insurance certificate
   
3. Aadhaar Card
   
4. Fees payment receipt
   
5. Copy of FIR (if applicable)
   
6. Affidavit stating that RC is lost and has not been impounded
   
7. Proof of Address
   
8. Chalan clearance from traffic police & Enforcement wing Transport Department in commercial vehicles.
   
9. Tax clearance from Accounts Department in commercial vehicles.
   
10. Attested copy of PAN Card or Form 60 & 61(as applicable)
    

• Note: Attested copy means photo copy attested by MLA/ Nigam Parshad/ Gazetted officer/ notary public.
  
  

Office Locations & Contacts

List of all RTO Office Locations for Odisha
Odisha State Transport Authority, Officer list and contact details for: Contacts
Following link gives access to the RTO Portal of Odisha: RTO portal

Eligibility

Provide eligibility criteria's for going through this procedure.

Fees

Fees

SL	Type of vehicle	Registration fee in Rs.	Misc. Fees.	In Rs.
1	Motor Cycle	60/-	Temporary Registration	50% of the registration fees
2	Light Motor vehicle (Commercial)	300/-	Duplicate R.C	50% of the registration fees
3	Light Motor vehicle (Private)	200/-	Transfer of ownership	50% of the registration fees
4	Medium Goods / Passengers vehicle	400/-	HPA endorsement or cancellation	100/-
5	Heavy Goods / Passengers Vehicle	600/-	Null	Null

• More information related to fees can be obtained through following link: Fees
  
• More information related to fees can also be obtained through following link: Charges
  
  

Validity

• Validity is as per the original registration certificate validity (total of 15 years, starting from the day of registration)
  
  

Documents to use

• Application in Form No. 26: Form 26
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• Time limit for processing the certificate: 7 days
  
• More information can be obtained via following link: More information
  
  

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• If you lost you RC book first you must lodge a complaint in the local police station where you lost your RC book.
• Owner of the vehicle can apply for duplicate Registration Certificate
• An application for the issue of a duplicate Certificate of Registration shall be made in Form 26.
• If vehicle is covered by Finance/ Hire Purchase/ Lease, then the signatures of the Financier must be obtained on Form 26 in duplicate. (To be made in duplicate if the vehicle is held under an agreement of Hire-Purchase/Hypothecation/Lease and in triplicate if the original Registering Authority is different, the duplicate copy and the triplicate copy with the endorsement of the Registering Authority to be returned to the Financier and Registering Authority simultaneously on the issue of Duplicate Certificate)
• Pay the appropriate fee as specified in Rule 81 of the Central Motor Vehicle Rules 1989.
• You need to submit the application form in form 26 along with the copy of complaint lodged regarding the loss of RC book and along with required documents to the Registering Authority (Regional Transport Officer (or) Motor Vehicle Inspector, Grade-I / II.) in whose jurisdiction the vehicle is.

Required Information

1. Valid Vehicle Number , Chassis Number and Mobile Number for OTP
   
2. Valid details about payment modes like Internet banking, Debit/Credit Card etc details for making payments
   
3. Full name of owner of vehicle
   
4. Date / Place of lost or theft of RC Book
   
5. Permanent Address
   
6. Temporary Address
   
7. Vehicle Registration Number
   
8. Full Vehicle Details
   
   

Need for the Document

• In the event of loss or damage of the original registration certificate, duplicate registration certificate is needed.
  
  

Information which might help

• Information related to application for duplicate registration certificate can be obtained through following link: Duplicate Registration
  
• More Information related to duplicate registration certificate can be obtained via following link: More information
  
  

Other Uses of the document and certificate

• The document can also be used as address proof.
  
  

External links

• Ministry of Road Transport & Highways, Government of India
  
• Odisha Motor Vehicle Department
  
• RTO Portals of Odisha, Government of Odisha
  
• Vahan, Ministry of Road and transport, Government of India
  
  

Others

• SMS service provided by State government for Registration certificate:
  

• Type VAHAN < Registration NO. > & send SMS to 7738299899
  
• Details will come by return SMS.