Odisha - Correct or Update a Death Certificates

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Procedure

Apply In-Person

1. Applicants must visit the office of Registrar (Birth and Death) of the Municipality/Panchayat/Notified Area Committee assigned to your area in order to correct or update a death certificate. [ Refer to the Office Locations and Contacts section of this page for information related to locations and contact details.]
2. Collect the ‘Death Certificate Update/Correction’ form from the office of the registrar and fill it completely.
3. Now complete the form with the necessary information and make sure you have all the documents in hand that are listed under the “Required Documents” section of this page.
4. After filling the form, attach the documents mentioned in the required documents section below with the completed application form.
5. Check the application form and then submit it to the concerned authority.
6. Now pay the required application fee to the concerned authority.
7. The registrar after validating the application form and the documents will provide you with an acknowledgement/receiving slip.
8. Collect the acknowledgement/receiving slip and keep it safe for future reference.
9. The application will be processed further by the concerned department.
10. Once it is processed, and the updated/corrected death certificate is ready, the applicant will receive an SMS or call on the registered mobile number to collect the certificate.
11. The applicant will be required to carry the acknowledgement/receiving slip along with them when going to collect the updated/corrected certificate from the office of the registrar.
12. You can also check the status online. Here is the link to check the status of the application online: Link [Click on ‘Application Status/Download Certificate’. Select ‘Death Registration’ under ‘Choose Your Service’, mention the date of death, Application Number, and Registration Number. Now click on the “search” button to know the application status.]
13. You can download the form online from the following link: Link [Click on ‘Application Status/Download Certificate’. Select ‘Death Registration’ under ‘Choose Your Service’, mention the date of death, Application Number, and Registration Number. Now click on ‘search’. The certificate will appear on the webpage, click on it to download]

Apply Online (Via Odisha e-Municipality) - Odisha Correct or Update a Death Certificates Online with Images

1. Visit the official website of Odisha e-Municipality to apply for updation/correction of a death certificate: Contact link
2. On the left-hand side of the webpage, under the citizen service section, click on “death” option. After clicking, it will redirect you to the next page.
3. Now select your district from the drop-down list.
4. After selecting your district, another drop-down list will open in which you have to select the name of your Urban Local Body (ULB).
5. Once you select the options correctly in both the drop-down list, a new page will open.
6. Click on the ‘Birth/Death Registration Correction’ option from the Birth and Death Certificates.
7. Next, a Birth and Death Correction Search Form will open. In this form select ‘Death Registration’ under ‘Choose Your Service’ and ‘Apply For Correction’ under ‘Choose Your Action’. Now mention the Date of Death, Application Number, and Registration Number and click on “Search” button.
8. The Death Certificate correction/updation form will open. Now fill up the entire form, upload all the required documents, and click submit.
9. Once the form is submitted, the payment page will open. Make the online payment as instructed.
10. After the payment is successful, an acknowledgement number will be generated. Note it down or take a print out for future reference.
11. The application will be processed further by the concerned department.
12. Once it is processed, and the updated/corrected death certificate is ready, the applicant will receive an SMS or call on the registered mobile number to collect the certificate.
13. You can also check your application status online. Here is the link to check the status of the application online: Link [Click on ‘Application Status/Download Certificate’. Select ‘Death Registration’ under ‘Choose Your Service’, mention the date of death, Application Number, and Registration Number. Now click on ‘search’ to know the application status.]
14. In the ‘Name of the service’ field, select ‘correction of death certificate’ and in the ‘reference ID’ field, type the application number that was generated.
15. You can download the form online from the following link: Link [Click on ‘Application Status/Download Certificate’. Select ‘Death Registration’ under ‘Choose Your Service’, mention the date of death, Application Number, and Registration Number. Now click on ‘search’. The certificate will appear on the webpage, click on it to download]

Apply In-Person (Via Common Service Center)

1. Applicants can also visit the nearest Common Service Centers (CSC) for updation/correction of the death certificate.
2. Collect the ‘Death certificate updation/correction’ form from the CSC and fill it completely.
3. After filling the form, attach the documents mentioned in the required documents section below with the completed application form and then submit it to the CSC officer.
4. Pay the application fee to the CSC officer.
5. Next, the CSC officer will fill up the application form on your behalf and submit it.
6. After successful submission of the application form, the CSC officer will provide you with an application number as an acknowledgement.
7. Write down the application number and keep it safe for future reference.
8. The application will be processed further by the concerned department.
9. Once it is processed, and the updated/corrected death certificate is ready, the applicant will receive an SMS or call on the registered mobile number to collect the certificate.
10. The applicant will be required to tell the application number while collecting the updated/corrected certificate from the Common Service centre.
11. You can also check your application status online. Here is the link to check the status of the application online: Link [Click on ‘Application Status/Download Certificate’. Select ‘Death Registration’ under ‘Choose Your Service’, mention the date of death, Application Number, and Registration Number. Now click on ‘search’ to know the application status.]
12. You can download the form online from the following link: Link [Click on ‘Application Status/Download Certificate’. Select ‘Death Registration’ under ‘Choose Your Service’, mention the date of death, Application Number, and Registration Number. Now click on ‘search’. The certificate will appear on the webpage, click on it to download]
    

Note:

• The Odisha Online portal Link does not provide the death certificate updation/correction facility. Applicants can only apply for the death certificate through the portal.
• Carry the original documents while visiting the office of the registrar (Birth and Death) to apply for updation/correction of the death certificate.

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Required Documents

• Application form
• Application letter
• 3 Affidavit (Applicant and 2 Witness). Notary affidavit of INR 10 Non-Judicial Stamp paper
• Copy of the original death certificate
• In case of Medico-legal cases for death events, a certificate from the concerned police authority is a must along with FIR and postmortem report
• Copy of ID proofs such as Voter ID, PAN card, Aadhaar card, Passport, Driving license, Ration card, Marriage certificates supporting the request for updation/correction of certificate
• A letter from the hospital authorities where death has occurred.

Office Locations & Contacts

• Contact and address of the Bhubaneswar Municipal Corporation:Contact link
  
• Contact and address of the Cuttack Municipal Corporation:Contact link. Scroll down to the bottom of the page for address.
  
• Contact and address of the Berhampur Municipal Corporation:Contact link
  
• Contact and address of the Rourkela Municipal Corporation:Contact link [Scroll down to the bottom of the page for address]
  
• Contact and address of the Sambalpur Municipal Corporation:Contact link
  

Eligibility

• Parents, Children, or relatives of the deceased.
• A death certificate will be issued to any citizen or any foreigner's legal heir, the death of whose relative takes place in the State.

Fees

• Application fee details shall be provided by the concerned authority.

Validity

• A death certificate is valid forever.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The time taken to update/correct the death certificate is 15 days.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

The death certificate can be updated by the parents, children, spouse, relatives, or legal heirs of the deceased in case there is a mistake in the following details:

• Name of the Deceased
• Father’s / mother’s/ husband’s / wife’s name of the deceased
• Address at the Time of Death
• Place of Death
• Date of death
• Death Certificate Issuance Date
• Registration Office
• Registration Number
• Date of Registration
• District
• Tehsil

Required Information

• Date of death
• Sex
• Name of deceased
• Name of the deceased’s father
• Name of the deceased’s mother
• Name of the deceased’s husband/wife
• Age of the deceased
• Aadhaar No of the deceased
• Aadhaar No of deceased’s father
• Aadhaar No of deceased’s mother
• Aadhaar No of deceased’s husband/wife
• Address of the deceased
• Place of Death

Need for the Document

• According to the Registration of Births and Death Act 1969, it is mandatory to register every death with the state government within 21 days of occurrence.
• A death certificate is used in various social, legal, and, official obligations such as
  • Closing bank A/c
  • Claiming insurance
  • Selling or Claiming properties (such as a car, house, etc.) of the deceased
  • Claiming investments ( such as mutual funds, FDs, RDs, EPF, PPF, etc) of the deceased
  • A death certificate is an important official document issued for the purpose of settlement of all the belongings and benefits of the deceased individual to the relatives
• A death certificate is required to apply for a succession certificate, family certificate, etc.

Information which might help

• In case the death is not reported within 21 days, permission has to be obtained from the Registrar/Area Magistrate by paying the prescribed fee for late registration and can get the death certificate.
• If the death is reported within 21 days of occurrence, you can obtain a free copy of the death certificate/extract after verification.
• If the death occurs in a medical institution, it will be intimated for registration by the institution directly to the registering authority

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.