Mongolia - Obtain police clearance certificate

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Procedure

Applying process in Mongolia for citizen and non-citizen.

a. Apply in-person

1. Applicant shall apply in-person at “General Police Office”.
2. Address:
   General Police Office,
   Department of Information and Investigation,
   Chingeltei District, Sambuu District 18,
   Ulaanbaatar, MONGOLIA.
   Telephone: 976 70114635
3. Go to the respective office. Don’t forget to take the required copy of documents along with originals to the office.
4. Please follow as per authorities guidelines and submit the completed application along with documents. Applicant should pay for any charges if required as advised.
5. This application will be processed by respective department.
6. The certificate can be collected from the office where applicant applied in-person upon notification or issued as per norms.

Applying process – overseas for citizen

a. Apply through representative

1. Applicant shall apply through a representative who lives in Mongolia to apply on their behalf at the General Police Office.
2. The mandated person should be entrusted with the written authorization.
3. Address:
   General Police Office,
   Department of Information and Investigation,
   Chingeltei District, Sambuu District 18,
   Ulaanbaatar, MONGOLIA.
   Telephone: 976 70114635
4. Representative should go to the respective office. Don’t forget to take the required copy of documents along with originals to the office.
5. Please follow as per authorities guidelines and submit the completed application along with documents. #Representative should pay for any charges if required as advised.
6. This application will be processed by respective department.
7. The certificate can be collected from the office where applicant applied in-person upon notification or issued as per norms.

Note: Representative should carry the following while applying.

• written authorization
• ID card or passport.
• Non citizen residing overseas can’t apply for certificate.

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Required Documents

Country specific

• Valid identity document (identity card, passport, driving license).
• Valid passport.
• Residence card.

Foreign national

• A copy of your passport while living in Mongolia.
• A copy of your permit of stay in Mongolia, passport number and place of issue as well.
• Proofs of legal stay (copy of passport held during the said period with respective stamp and seal).

In general

• Application form.
• Valid citizen proof with photo (respective ID’s issued by respective nation).
• Email ID (useful to communicate issues with respect to your application)
• A self-addressed envelope with or without stamps (as required).
• Valid contact number (applicant can be communicated)
• Passport-size photos.
• Birth certificate (as per requirement).
• Written authorization.

Office Locations & Contacts

General Police Office,
Department of Information and Investigation,
Chingeltei District, Sambuu District 18,
Ulaanbaatar, MONGOLIA.
Telephone: 976 70114635

Contacts: link and link2

Eligibility

• Applicant with valid passport and a valid address proof.
• Age: 16 years and above. In case of minors, the application must be submitted by the parent exercising parental authority, if the minor has not turned 16 years.
• The current address of the applicant must be same as in the passport and other supporting documents.
• Applicants who are in need of residential status, employment or long term visa or for immigration to a foreign nation.

Fees

• MNT 1000 (Mongolian Tugrik)
• Fee/charge varies for case to case. Updated fee requirement will be provided by respective authorities while applying.

Validity

Validity norms vary from country to country.

Documents to Use

Please attach documents which can be used by people who would like to follow this procedure.    

Sample Documents

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Processing Time

Processing time varies with respect to the country from where applied.

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

Each individual has the right to contact any police station or the judiciary for the purpose of ordering a certificate regarding his or her criminal record, which will be sent according to the law, directly to foreign missions, to missions abroad or to international adoption agencies, depending on the available data.

It is the applicants responsibility to contact the relevant authorities to obtain the necessary police certificates or clearances. Each countrys procedures are different. Applicants may have to apply to more than one level of government or more than one agency - municipal, provincial, state, federal and the police, courts or similar governmental agencies for the police certificate. If a police certificate cannot be obtained from any of the countries on the list, provide a written explanation why and an original letter from the police authority confirming that it will not issue a certificate.

• The original police certificate must be submitted along with the application for permanent residence, and must be accompanied by an English or French translation prepared by an accredited translator.
• You need to pay the fee of 1000 Mongolian Tughrik to obtain an original Mongolian police certificate for local and non-resident requests. Fees are subject to change without notice.

Required Information

The applicant must provide a full set of his/her fingerprints, preferably taken at their nearest police station. The applicants full name, surname, date of birth, place of birth and identity number must also be recorded on the fingerprint form. A copy of the applicants identity document or passport must accompany the application. The applicant must present their identity document at the police station, as proof of identity will be required.

Need for the Document

A police certificate is an official document issued by police or government agency of a country to enumerate any criminal records that the applicant may or may not have. Criminal records may include arrest, conviction, and possibly criminal proceedings.

Police certificate is also known as good citizen certificate, good conduct certificate, police clearance certificate, or judicial record extracts. Applicants may have to submit fingerprints and certain personal information to request a criminal record check, and the police or government agency may charge a fee. If no record found, the police certificate will indicate such.

Information which might help

Police clearance (Good Conduct) Certificate is an important document which serves as a proof that the person has no criminal record or previously involved in criminal, breach of trust cases or violation of law both in his home country and during his residence in Mongolia. Both locals and expats are supposed to obtain this certificate.

Conditions and Instructions:

• All compulsory fields should be filled in.
• Make sure all entered information is correct.
• Make sure all required documents are provided.

Other uses of the Document/Certificate

Everyone who wants to a visa must be of good character and will be assessed against the character requirements. As part of your visa application, you might be required to provide a police clearance certificate or other evidence to satisfy the character requirements.

External Links

Mongolian Travel Directory

Ministry of Foreign Affairs

Others

Citizens (resident and non-resident): Apply to the address above.

Provide: your National ID card with payment receipt. If you are a non-resident citizen, include your dates of residence.

Resident non-citizens: Certificates can only be issued to non-Mongolian citizens who are living permanently in Mongolia. The General Police office will contact the Mongolian Immigration Agency to ensure your residential permission. You should present your passport and follow procedures as for Mongolian citizens.

Provide: a photocopy of both sides of your residence card.

Fee: MNT 1000.