Mauritius - File Notice of Appointment Consent and Certificate of Secretary

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Procedure

Apply In-Person:

1. To File Notice of Appointment Consent and Certificate of Secretary in person, the applicant should contact the Corporate and business registration department in Mauritius Contact link
2. Applicants should download the registration form from this link
3. Applicant must fill in the form with all necessary information, such as name, address, contact number, and other relevant details, as well as attaching all required documents, including proof of identity, proof of address, and any other documentation needed to complete the application process and they can be found under the “Required Document” section of this page.
4. Once the applicant has obtained all the necessary documents, they will have to present them to the necessary governing authorities to complete the application process, which can be done either through mail or in person at the Companies Registrar office.
5. The Companies Registrar will thoroughly review the submitted documents to ensure that they are in accordance with the provisions of the Companies Act and will take necessary steps to ensure that all requirements are met.
6. Once the Companies Registrar has issued the relevant confirmation, the applicant will need to pay the required fees, which vary depending on the size of the company and the nature of the documents being filed in Mauritius, and this payment must be made as per the authority’s request.
7. Once the payment is made, the Companies Registrar will issue a Notice of Appointment Consent and Certificate of Secretary, which will be sent to the applicant, either through mail or in person, depending on the method of application.
8. It is important to note that the Notice of Appointment Consent and Certificate of Secretary must be filed with the Companies Registry within fourteen days of its issuance. Failure to do so can result in legal action being taken against the company, its directors, and its members.
9. Once the filing is complete, the Notice of Appointment Consent and Certificate of the Secretary will become an official document and will be available for public viewing.
10. Finally, applicants should ensure that they keep a copy of the Notice of Appointment Consent and Certificate of Secretary for their own records.
11. If there are any changes to the Secretary’s position, it is required to inform the Companies Registrar, who will then issue a new Notice of Appointment Consent and Certificate of Secretary.
12. The processing time for this procedure is 10-15 business days.

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Required Documents

• A completed and signed Notice of Appointment Consent and Certificate of Secretary form.
• Certified copies of the Memorandum and Articles of Association of the company.
• Certified copies of the company’s Certificate of Incorporation.
• Certified copies of the company’s Certificate of Good Standing.
• Certified copies of the company’s business registration documents.
• Certified copies of the company’s audited financial statements.
• Certified copies of the board resolution appointing the Secretary.
• Certified copies of the Secretary’s identity documents.
• A fee for filing the documents.

Office Locations & Contacts

Corporate and business registration department
One Cathedrale Square Building,
Jules Koeing Street, Port_Louis
Republic of Mauritius
Tel No: + (230) 202-0600
Fax No: +(230) 212-4480
Email: [email protected]
POINT OF CONTACT FOR INTERNATIONAL REQUESTS:
For any international requests for information on NPOs (Companies Limited by Guarantee and Foundations), please contact the Registrar of Companies/ Registrar of Foundations on the following:
Email address: comd Link
Phone No: +230 2020602 / +230 2020615
The requests for information should be made in writing and submitted on the above email address. The office of the Registrar will endeavor to provide the information required as soon as possible.
For information on associations, applicant may contact the Registrar of Associations on: [email protected]
Contact link

Eligibility

• In Mauritius, any individual who is a resident of the country and is appointed to act as the secretary of a local or international company is eligible to file a Notice of Appointment Consent and Certificate of Secretary.
• The individual must be at least 21 years of age and must not be bankrupt, a fugitive from justice, or a person with any legal disability.

Fees

• A fee for this procedure is has to be paid as per the authority’s request.

Validity

Explain the time until which the certificate/document is valid.
e.g. Birth Certificate Valid Forever

Documents to Use

Link

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time for this procedure is 10-15 business days.

Related Videos

Videos explaining the procedure or to fill the applications.
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e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The Companies Act 2001 sets out the procedure for the issue of shares in a company incorporated in Mauritius. The procedure requires the company to file a notice of issue of shares with the Registrar of Companies in Mauritius.
• The notice must include the name of the company, the number of shares issued, the amount paid for each share, the name and address of each shareholder, and the date of the issue.
• The company must also provide evidence that the shares were fully paid for in cash or in kind. In addition, the company must provide the Registrar with a copy of its Memorandum and Articles of Association, and any other documents relating to the issue of the shares. Once the notice has been filed, the Registrar will issue a certificate of registration, which will confirm the details of the issue.
• The Registrar may also require the company to provide additional information or documents to process the notice. This may include proof of payment, copies of bank statements, and other evidence of the company’s financial standing.
• Failure to comply with the requirements of the Companies Act 2001 may result in the issue of shares being declared invalid.

Required Information

• Applicant's full name and address
• Name of Applicant
• Address of Applicant
• Contact Number of Applicant
• Email of Applicant
• Purpose of Application
• Company Name
• Company Name
• Company Registration Number
• Full name and address of Director
• Date of appointment
• Place of appointment
• Director’s signature and date
• Witness signature and date
• Company’s signature and date
• Signature of Applicant
• Any other relevant information

Need for the Document

• The File Notice of Appointment Consent and Certificate of Secretary is a legal document required for companies registered in Mauritius.
• This document is required for the appointment of a secretary who will be responsible for the filing of documents, maintaining registers and other statutory requirements of the company.
• It is an important document that ensures that only qualified secretaries are appointed, and that the company complies with the laws and regulations of Mauritius.

Information which might help

More information can be obtained via link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Link

Others

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