Mauritius - Apply for Registration Certificate for Controllers (Date Protection Office)

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Procedure

Apply In-Person

1. Applicant should visit the Data Protection Office{DPO}. You can view the DPO, location and contact details via this link Link
2. Collect the application form from the DPO front deskor download it from the Data Protection Office {DPO} website {Download registration/renewal application form} or directly download it via this link;
3. Link (Application form PDF Version)
4. Link (Application form Word version)
5. Note: if you select/opt to use the word version application form, you are advised to fill it first then print it out {prefilled}.
6. Submit the duly completed form along with the supporting documents {listed below}to the Helpdesk/ Reception Counter, Data Protection Office {DPO} to be verified by the attending officer.
7. If the content of the application form is not filled accurately or there are missing documents your application will not be accepted and will be issued back, for correction.
8. If the officer is satisfied that the application file is in order, the file will then be forwarded to a Data Controller Senior officer to be verified and processed.
9. If the Data Controller Senior officer is satisfied that all the conditions as set for the application are meet, you will be informed of the approval by writing/mail and required to make payment to the prescribed registration fee.
10. Payment can be done at the Data Protection Office by cash or by cheque drawn to the order of the Government of Mauritius.
11. Please Note: Data Protection Office will NOT accept any combined cheques for payment of Registration/Renewal in respect of Controllers. All applications must be accompanied by their individual cheques.
12. It is also advisable to write the Application ID number and name of controller on the back of the chequeand submit the cheque for payment to the Cash Office at DPO office for processing within 14 days of the date of filing the application.
13. Upon making payment, present the payment receipt along with your NIC to the DPO registry office to be verified by the registrar, who will then issue you with the registration certificate as a controller.
    
    

Apply Online

1. Visit the Data Protection Office {DPO} website Link {scroll down the home page and locate Registration/Renewal then click on “Online submission of form” option.
2. You will then be redirected to the next page, click on the hype link “click here” on the option {to access portal for online submission of controller application}.
3. The application form will then be displayed on your screen, read through all section carefully first and then fill out all mandatory fields accurately, upload the required supporting documents as listed on the site and then click on the “submit “tab.
4. If the content of the application form is not filled accurately or there are missing documents your application will not be accepted.
5. You will receive a mail notification, informing you that your application has being taken to account to be verified and processed by the Data Protection Office.
6. If the Data Controller Senior officer is satisfied that all the conditions as set for the application are meet, you will be informed of the approval by writing/mail and required to make payment to the prescribed registration fee.
7. Payment can be done at the Data Protection Office by cash or by cheque drawn to the order of the Government of Mauritius.
8. Please Note: Data Protection Office will NOT accept any combined cheques for payment of Registration/Renewal in respect of Controllers. All applications must be accompanied by their individual cheques.
9. It is also advisable to write the Application ID number and name of processor on the back of the cheque or print your email notification and submit together with the cheque for payment to the DPO Cash Office for processing, within 14 days of the date of submission of the online form.
10. Upon making payment, present the payment receipt along with your NIC to the DPO registry office to be verified by the registrar, who will then issue you with the registration certificate as a controller.

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Required Documents

• ​A copy of Certificate of Incorporation and/or the Business Registration Number (BRN) card or any other document confirming the existence of the said organisation.​​
• Valid identification document {National Identity card {NIC}/Passport)
• Any other related documents supporting the change of name, amalgamation or cessation of business issued by the Corporate and Business Registration Department (i.e. Companies Division).

Office Locations & Contacts

Data Protection Office (DPO)
Address 5th Floor Sicom Tower,Wall Street,Ebene
Mauritius
Telephone: (+230) 460 02 51
Email:[email protected]
Website: Link

Eligibility

• All public and private organisations, sociétés, partnerships, professionals such as doctors, lawyers, engineers, architects, notaries and sole traders such as jewellers, bookmakers and any other organisations processing or keeping personal data of living individuals.

Fees

The registration fees payable are related to the number of employees as follows:

• For applicants between 0 to 5 employees - Rs 1000
• For applicants between 6 to 25 employees - Rs 1500
• For applicants between more than 25 employees -Rs 2500

Note

• Data Protection Office will NOT accept any combined cheques for payment of Registration/Renewal in respect of Controllers. All applications must be accompanied by their individual cheques.

Validity

• The validity of the registration certificate will be 3 years and renewable thereafter.

Documents to Use

• Link (Application form PDF Version)
• Link (Application form Word version)

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

Please explain processing time taken in obtaining the document/certificate.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Important notes

• Where there is a change in any of the particulars in your application, you must, within 14 days of the date of the change, notify the Commissioner in writing of the nature and date of the change. A controller or processor who fails to notify the Commissioner will commit an offence and will, on conviction, be liable to a fine not exceeding 50,000 rupees.

Required Information

• Controller details
• Full name
• Address {Block/house number/street /village/town}
• Contact details {Telephone number /Fax /Email address}
• Representative and date protection officer details
• Full name
• Address {Block/house number/street /village/town}
• Contact details {Telephone number /Fax /Email address}
• Description of personal details
• Name, address, National Identity Card Number, etc.
• Categories of data subject
• Employee, client, supplier, shareholder, etc.
• Purpose of processing
• For payroll, invoicing, know Your Customer(KYC), registration, etc.
• Total number of employees

Need for the Document

• Section 14 of the Data Protection Act 2017 (DPA) makes it a mandatory requirement for controllers to register with the Data Protection Office.
• All public and private organisations, societies, partnerships, professionals such as doctors, lawyers, engineers, architects, notaries and sole traders such as jewellers, bookmakers and any other organisations processing or keeping personal data of living individuals, are required to register themselves as a controller with the Data Protection Office and obtain a registration certificate.

Information which might help

Refer: Guideline on Registration and Renewal as a Controller: Link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Link

Others

More information which might help people.