Malaysia - Obtain Temporary Employment Pass (Work Permit) For Foreign Worker

ProcedureEdit

A Temporary Employment Pass is for unskilled or semi-skilled workers in the manufacturing, agriculture, construction and services fields. The pass is normally valid for two years, with extensions available on a yearly basis. Before the work permit can be issued, quota approval needs to be granted from the Local Centre of Approval, Ministry of Foreign Affairs.

HOW TO APPLY:

Phase 1 (Pre Arrival):

Employers must first get the PASS Immigration Security Clearance (ISC) result at the ISC centrevin the source countries.
Employers must first apply to the Immigration Department for a Visa with Reference (VDR) approval before employing foreign workers.
Application forms for VDR can be submitted either at the Immigration counters or online via e-Services system.

VDR application must follow this checklist:

VDR application form.
Approval letter from Ministry of Home Affairs (Quota approval).
Original receipt of payment for levy.
IM.12 and IM.38 Forms.
Security bond - deposits / insurance guarantee / bank guarantee (insurance guarantee mustbe stamped and valid for at least 18 months).
Copy of the foreign workers’ passports.
Latest photo of the foreign workers (passports size).
Medical certificates from the medical centre in origin countries (valid for 3 month from the date of issuance).
Foreign Worker Compensation Scheme (insurance).
Insurance policy of Health Insurance Protection Scheme Foreign Workers (SPIKPA) - Except for Plantation Sector.
Foreign workers must remain in their respective countries while pending VDR approval from Malaysia Immigration Department.

Note: For Sabah and Sarawak, the approval for foreign worker’s employment is governed by the State Government accordingly.

Phase 2 (Post Arrival):

Foreign workers will only be allowed to enter the country at the authorized entry points using the VDR issued by the Immigration Department and entry visa issued by the Malaysian Attachés Office in the country of origin.
Employers must ensure that the clearance process of foreign workers at the entry points is done within24 hours from the arrival time.
The issuance of Visit Pass (Temporary Employment) [VP (TE)] to the foreign workers will only be done after they have passed the FOMEMA medical examination within 30 days which can be done at any medical centres registered with FOMEMA.
VP(TE) will be issued once the foreign worker is certified fit by clinic/ medical centre registered with FOMEMA. Failing which, the foreign worker will not be allowed to stay and work in this country. Employers are required to apply for Check out Memo for the repatriation of the foreign worker.
Issuance of VP(TE) shall be made at the Immigration Office which issued the VDR approval letter.

Required DocumentsEdit

Application form and letter of appointment from employer
Offer of acceptance letter or employment contract
Relevant visa application forms
Letter of approval from Ministry of Home Affairs
Original receipts of payment of application
Copy of employee’s passport
Passport photos
Copies of employee’s CV and qualifications
Letter from employer confirming they will pay salaries and tax revenues for employee
Proof that employer operates according to the regulatory conditions of the industry
Medical report from the employee’s country of origin approved by the Malaysian Ministry of Health

*Visa and work permit regulations are subject to change at short notice and expats should contact their respective embassy or consulate for the latest details.

Office Locations & ContactsEdit

Immigration Department Of Malaysia: Level 1-7, Block I,
Damansara Town Centre,
50550 Kuala Lumpur,
Malaysia.
Telephone : +6 03 253 9181, 254 5096, 254 5108
Facsimile : +6 03 256 2340

Expatriate Committee (JKPD),
Immigration Head Office,
3rd Floor, Block I,
Damansara Town Centre,
50550 Kuala Lumpur,
Malaysia.

EligibilityEdit

Foreign nationalist
Age of not less than 18 years and not more than 45 years at the time of application;

FeesEdit

Explain the fees structure which is required for obtaining the certificate/document.

ValidityEdit

12 months validity but employers can apply for an extension of 3 months before the expiring date.

Documents to UseEdit

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Sample DocumentsEdit

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Processing TimeEdit

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InstructionsEdit

Only permitted to work in these sectors - Manufacturing, Construction, Plantation, Agriculture and Services;
Quota of foreign workers must be obtained by employers / companies from Ministry of Home Affairs, One Stop Centre (OSC);
Age of not less than 18 years and not more than 45 years at the time of application;
Certified PASS for Immigration Security Clearance (ISC) at the source country; List of ISC Centres.
Certified as fit and healthy by the approved medical centre in the source countries; List of Medical Centre
Not listed as foreign individuals who are prohibited from entering this country under Section 8 (3) of the Immigration Act 1959/1963; and
Foreign workers must come from approved source countries

Required InformationEdit

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Need for the DocumentEdit

These document proves that a foreign employee is working in the country legally not having this document is a criminal offence and can lead to one being imprison and fined

Information which might helpEdit

Foreign workers are allowed to work in this country on a yearly basis up to 10 years. However, those registered under the 6P Program is allowed to work up to 3 years only.

Upon completion or termination of employment, the employers must ensure that foreign workers are deported to their origin countries by using Check out Memo. Security bond can be claimed provided the repatriation process is done accordingly through Check out Memo.

External LinksEdit

Foreign Worker
Work Permit For Malasiya
Work Visas Visas

OthersEdit

EXTENSION OF VISIT PASS (TEMPORARY EMPLOYMENT) VP (TE):

VP (TE) is valid for a period of 12 months.Employers can apply for VP(TE)extension 3 months before the expiry date.
Employers must ensure the extension application is made before the VP (TE) expires. Any application submitted after the expiry date will be referred to the Immigration Enforcement Division for consideration.

Application of VP(TE) extension must adhere to this checklist:

Passport of the foreign worker is still valid for 12 months and above
Application letter to extend the VP(TE)
Identification document of employee/ company representative (SSM company / Form 49 /Form B & D / Card Company :Representative / Form Company representatives have endorsed / copy of the employer 's identity card)
Security bond in a form of bank guarantee / insurance guarantee / deposit ( validity period of bank guarantee / insurance :guarantee is at least 18 months)
Insurance policy of Health Insurance Protection Scheme Foreign Workers (SPIKPA) – except for plantation sector
Slip of Foreign Workers Compensation Scheme ( FWCS )
Foreign workers must undergo medical examination and certified fit by the clinic/ medical centre registered with FOMEMA (for :2nd and 3rd year extension only).