Malawi - Obtain Retail license for Liquid, Fuels and Gas

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Procedure

Apply by Mail

1. Gather and prepare all the required documents and then Obtain application form for Transportation Licence Form LFG6 form Malawi Energy Regulation Authority (MERA) website: Link or download it form the link provided in Documents to Use section below
2. Fill the application form accordingly and pay the required application fees
3. Attach all the required documents to the application including the prove of payment receipt
4. Send the complete application addressed to the Malawi Energy Regulation Authority through this address: MERA; Private Bag B496, Capital City, Lilongwe 3, Malawi.
5. Alternatively, you can deliver the application by yourself to the head office (Licensing Section)
6. The licensing officer will receive the application and MERA will acknowledge receipt in writing to you within 30 days from the date they received it
7. The licensing office will forward the application to the Energy Technical and Licensing committee of MERA, who will assess the application and send an inspector to inspect your premises
8. You will be informed of the inspection and either you or your representative will be required to be physically present at the time of inspection
9. The inspector will conduct the inspection and forward the inspection report to the Energy Technical and Licensing committee
10. The committee will review the report and upon a satisfactory result, it will forward a recommendation to the MERA main board
11. The Main board will convene and make a decision whether to issue the license
12. If they decide to issue the license, you will be notified of the decision through the contacts you provided
13. The application will be processed and you will need to pick the complete license once it is availed for collection

NOTE: All reasonable expenses incurred by the Authority in processing the application and production of the licence shall be borne by you the applicant on prior communication to you the applicant by the Authority.

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Required Documents

• A complete application form with identification documents
• Three year projected business plan, which shall state comprehensively, the company profile, organisational structure, shareholding or other ownership details and the requisite experience in liquid fuels or gas, as the case may be
• Three year proposed investment plan, which shall include the funds flow statement, profit and loss balance sheet, implementation plan, human resources plan, market projections and financial or cash flow projections
• Your certificate of incorporation or any instrument of registration under the Laws of Malawi
• Memorandum and Articles of Association or any other authorized instrument recognised by the Laws of Malawi, such as a constitution or trust deed
• Proof of acquisition of land together with the requisite certificate of approval from the Ministry of Lands or any other authorized Planning Authorities where applicable
• Proposal on how the applicant shall comply with the Environment Management Act
• Proof of the approval of necessary plant and machinery by the Director of Occupational Safety, Health and Welfare as to the suitability of the same for the particular undertaking
• A scale plan of storage construction equivalent to thirty days storage of expected market share, approved building plans and storage tanks and depot equipment approved by the Malawi Bureau of Standards and the Inspector of Factories
• A letter of reference for credit worthiness from at least one commercial bank in Malawi.

Office Locations & Contacts

Malawi Energy Regulation Authority (MERA)

Head Office – Lilongwe

2nd Floor Development House, City Center,

P/Bag B-496, Capital City,

Lilongwe 3, Malawi

Tel: +265 (0) 1 774 103 /775 810 /812

Fax: +265 (0) 1 772 666

Regional Office – South – Blantyre

Mpico House (Formerly MDC Hpouse)

Along Glyn Jones Road,

P.O. Box 2619, Blantyre

Tel/Fax: + 265 (0) 832 496, 01 823 893, 01 831 367

Regional Office – North – Mzuzu

Mpico Building

Mzuzu

Tel/Fax: + 265 (0) 312 769

Contact details and map: Link

Website: Link

Eligibility

• Registered companies and individual

Fees

• Lubricants: MK 50,000
• Other liquid fuels and gas: MK 100,000

Validity

• One year

Documents to Use

• Application form LFG6 (Retailing License): Link

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• 3 months

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• The license is subject to renewal upon expiry and where a licensee applies for renewal of his licence for the first time since the date of the first licence, any such application shall be accompanied by a valid certificate of compliance with the Occupational Safety, Health and Welfare Act and a certificate of compliance with the Environment Management Act.

Required Information

• Names
• Address
• Contact details
• Premises address
• Dates
• Signatures

Need for the Document

• This license prove that you are a registered wholesaler of the for liquid, fuels and gas and operating without it is considered illegal and hence punishable by law

Information which might help

• Application Guidelines: Link

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• MERA: Link

Others

More information which might help people.