Kerala - Inform Loss or Destruction of a Trade Certificate

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Procedure

• If your trade certificate is valid, and it’s stolen or lost, then you would have to file a complaint and get a FIR copy from the local police station. This FIR is the vital document to apply for the duplicate trade certificate.
• In case of damaged or toned trade certificate, Police complaint is not required. The damaged remains of the certificate is sufficient and need to be submitted at the time of applying.
  

Apply In-Person:

1. To apply for a Duplicate trade certificate, the applicant must approach the RTO office from where the certificate was obtained.
2. Go to the respective office.
3. Link for contact details:Link
4. Application forms can be obtained from the appropriate RTO office. Obtain the appropriate application form or write on an A4 sheet as advised.
5. Application form can also be downloaded using the following link:link
6. Submit the completed application form along with the required documents as per our “Required Documents” section of this page in one of the counter and pay the appropriate fee.
7. The submitted application form will be verified. If all are in place then this application will be processed to issue a duplicate trade certificate clearly marked "Duplicate" on it.

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Required Documents

• Application form.
• FIR copy from the Police station (in case of theft/missing) OR
• The original remains of the trade certificate in case of the trade certificate is mutilated, torn or damaged.
• Copy of trade certificate if available
  
• Copy of the firm registration certificate or trade licence.
• An ID Proof with your photo. (Driving licence / Voter's card / Aadhaar Card /passport etc. can be used for this purpose.)
• A residential proof. (Ration card / Voter's card / Aadhaar Card /passport etc. can be used for this purpose.)
• PAN card as per requirement.
• Aadhaar Card
  

Note:

• All original and copy of original with self attestation as advised by respective authorities to be submitted as per requirement.
• Apart from the above documents, authorities may ask to submit additional information or documents. Please provide them for processing.

Office Locations & Contacts

List of all RTO Office Locations in Kerala
Transport Commissionerate, Motor Vehicles Department, Kerala
2nd Floor, Trans Tower, CV Raman Pillai Rd,
DPI, Vazhuthacaud, Thiruvananthapuram,
Kerala 695014
Phone: 0471 233 3317
Contact information: link

Eligibility

• A valid trade certificate holder who
  • Lost their trade certificate
  • Got their trade certificate either destructed or damaged
  • Got their trade certificate stolen

Fees

• Fee related information link:Link for Fees
• RTO authorities may provide more information on fees

Validity

• Validity of the trade certificate remains same

Note:In general a trade certificate granted shall be in force for a period of twelve months from the date of issue or renewal.

Documents to Use

• Link for application form:link

Sample Documents

Please provide sample document here to obtain this certificate/document.

Processing Time

• The duplicate trade certificate will be issued on the same day or within the time mentioned by the assistant road transport officer.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type="website">video ID|width|height<&/video&> from external websites.
Please remove the "&" inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url "http://www.youtube.com/watch?v=Y0US7oR_t3M" Video ID is "Y0US7oR_t3M".

Instructions

• Please strike out whichever is inapplicable while filling the application form.
• If after the issue of a duplicate certificate the original is traced, you shall surrender the same to the registering authority who issued it.

Required Information

• Applicant Name
• Business address
• Trade certificate number
• Date till which the trade certificate is valid.
• Name of the firm
• GST Details
• Mobile number
• Passport size photos-2 copies

Need for the Document

• Trade certificate is required by the bona fide dealer of a vehicle manufacturer.
• This certificate is issued for different class of vehicles like M/C, LMV, GOODS CARRIER, THREE WHEELER, MOTOR/MAXI CAB.
• This certificate is needed for an agency to use the vehicle for test-drive and demo purpose.
• So, it is mandatory to apply for a duplicate trade certificate as and when it was found to be missing/stolen/damaged.

Information which might help

• The trade certificate shall be carried on a motor vehicle in a weather-proof circular folder and trade registration mark shall be exhibited in a conspicuous place in the vehicle.
• No holder of a trade certificate shall deliver a motor vehicle to a purchaser without registration, whether temporary or permanent.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

Place some external links which might help.

Others

More information which might help people.