Kenya - Renew Mineral Dealer License

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Procedure

An application for renewal of a mineral dealer license needs to be completed by no later than the 30th of November of that license year via the Mining Cadastre Portal, which is the official information management tool for the Ministry of Mining (MOM). Ministry of Petroleum and Mining Regional Offices Office Location & Contact Details

Apply Online:
Step 1: log into the Mining Cadastre Portal.

• Using any browser login to the Mining Cadastre Portal
• In case the user has forgotten their password click on the “ I’ve forgotten my password” hyperlink.
• Then enter your registered email address to be sent an email granting you temporary access to reset your password.

Step 2: Apply for Renew Mineral Dealer License.

• Once successfully logged in, your license profile page will be displayed.
• When reviewing your license on the Online Mining Cadastre Portal, there will be a renewal application link at the bottom, which will take you to the appropriate page, to do so.

• Complete the online renewal application form, and upload the listed supporting documentation as listed on the site by doing the following:
• Ensure all your files have different names
• For large file(s), you can reduce the file size by compressing the file e.g. using a PDF COMPRESSOR.
• Click on the Browse button. Go to where the document is saved, select it, and then click “Open”.
• Once you have browsed and selected all the required Files, click on “Upload Files”

• Applicants will then be required to ensure all information and documents provided are accurate, before submitting the application for processing and consideration.
• The system will then generate a payment receipt for the applicant to make payment against and share proof of payment with the portal.
• The application will be validated for missing documents and overlap with existing licenses.

Step 3: Payment of the License renewal fee.

• The applicant will be required to access the Offer Letter, and if he agrees with the term of the offer, submit an acceptance letter, and share proof of payment of Ksh 20,000.00 with the portal and obtain a payment receipt.

Step 4: Obtain a mineral dealer (processing) license.

• The applicant is then required to visit the Ministry of Petroleum and Mining Regional Offices to withdraw the mineral dealer license against their identification documents.
• The time frame accumulatively for processing the application is usually between 4- 15 working days.

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Required Documents

• Certificate of incorporation (copy) For local companies or
• Certificate of compliance (copy) For branches of foreign companies or
• Business registration certificate (copy) For sole proprietorships and partnerships
• Current mineral dealer license
• KRA PIN certificate (copy) For the company
• Class A work permit (copy) For foreign directors residing in Kenya
• Identity card (copy) For local directors or
• Passport (copy) For foreign directors.
• Land owner’s consent (original)
• Tax compliance certificate (original)
• Bank guarantee (original)
• List of shareholders and directors- CR 12 (original

Office Locations & Contacts

Ministry of Petroleum and Mining - Head Office
Nyayo House, Kenyatta Ave.
P.O. Box 51614, 00100,
Nairobi,Kenya
Tel: +254 (020) 3310112,Cell: +254 716508492
Email: [email protected]
Ministry of Petroleum and Mining Regional Offices Office Location & Contact Details

Eligibility

• All registered mineral dealers with a valid mineral dealer’s license are eligible to apply.

Fees

• KES 20,000 Fee for mineral dealers prospecting license. (initial and renewal license fee)

Validity

• A mineral dealer’s license shall expire on the thirty-first day of December of the year in which it is issued. The validity of the license shall be mentioned on the document and shall remain valid for the period stipulated on the document unless suspended, revoked, or cancelled by the Authority.
• Renewal application needs to be completed by no later than the 30th of November of that license year.

Documents to Use

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Processing Time

• The time frame accumulatively for processing the application is usually between 4- 15 working days.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

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e.g. The state office holds birth records since January 1908.

Required Information

• Particulars of the applicant
• Particulars of the company
• List of Directors from Registrar of Companies
• Business Report details
• Certification of incorporation in Kenya
• Shareholder’s certificates from the Registrar of Companies
• Declaration by the applicant

Need for the Document

• A Mineral Dealer License, allows citizens, non-citizens, or businesses to purchase and sell semi-precious stones or precious stones, or minerals for the purposes of trade.
• This license needs to be renewed yearly if the holder desires to continue operating as a mineral dealer.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Kenya Mining Act 2016

Others

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