Kenya - Register an Aircraft

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Procedure

Apply in Person

1. A person who wishes to register an aircraft in Kenya shall apply for aircraft acceptance by submitting a duly completed prescribed application form,Form: AC-AWS001C to the Authority.
   
2. This form can be obtained by visiting the Kenya Civil Aviation Authority Branch Offices or by downloading it from their KCAA Website.
   
3. In addition to the application form the following documents and or information should be submitted by the applicant to facilitate the aircraft acceptance evaluation exercise.
   

   (i). The full specification of the aircraft including the type, model, serial number.
   

   (ii). Type certificate or equivalent document.
   

   (iii). Supplementary type certificates (if applicable).
   

   (iv). Type certificate data sheet.
   

   (v). Statement of compliance on the civil aviation (Instruments and Equipment) Regulations 2018.
   

   (vi). Export Certificate of Airworthiness.
   

   (vii). Compliance with the current KCAA Aircraft ‘B2, ‘B3’, and ‘A9’ Notices.
   

   (viii). Copy of the current Certificate of Registration (if applicable).
   

   (ix). Serial numbers of major components (e.g. engines, and propellers as applicable).
   

   (x). Make and Part numbers of avionics and equipment installation.
   

   (xi). Airworthiness Directives (AD’s) status report.
   

   (xii). A copy of the current Certificate of Airworthiness (if any).
   

   (xiii). Current and historical maintenance records.
   

   (xiv). Availability of a KCAA Approved Maintenance Organization with capability on aircraft type.
   

   • The application will not be accepted unless all the required information and documents have been submitted.
     

4. The application shall be for an aircraft, its engines, propellers, equipment and systems whose type Certificate complies with the Authority acceptable airworthiness code as specified by Regulation of the Civil Aviation (Airworthiness) Regulations, 2018.
   
5. Upon submission of the application the authority will go through a rigorous evaluation exercise.
   

   • NOTE: The application evaluation exercise is meant to establish that the attached documents are authentic, valid and relate to the subject aircraft. Documents and information that is not satisfactory must be rejected.
     

6. If the aircraft that does not satisfy the acceptable Certificate requirements, the aircraft will be classified as Non-Compliant and cannot be accepted for registration.
   
7. If the aircraft salsify’s the acceptable Certificate requirement, the Authority will move on to the next phase which is aircraft inspection.
   
8. Upon acceptance of the aircraft documents a physical aircraft inspection shall be carried out. The time and place shall be pre-agreed between the operator/Owner and the Authority.
   
9. Upon completion of a successful Aircraft documents evaluation and Aircraft Inspection, a recommendation letter will be written by the Authority and it is forwarded to personnel licencing office for issue of a Certificate of registration.
   
10. Upon acceptance of the aircraft the following Administrative documents shall be submitted to the Authority by the applicant;
    

    (i). A document to prove aircraft ownership (e.g. Bill of Sale);
    

    (ii). Copy of a Government issued Identity Card or Passport as appropriate
    

    (iii). A certified copy of the Certificate of Incorporation if owned by a company;
    

    (iv). Names of directors of the company owning or leasing the aircraft and their specimen signatures giving authority to register the aircraft and indicating who among them has the mandate to transact on their behalf on matters of registration.
    

    (v). A certified copy of the Lease Agreement if the aircraft is on lease
    

    (vi). Letter of authority (if the application is made on behalf of the owner (s)
    

    (vii). A certified copy of a current aircraft insurance certificate
    

    (viii). Proof of payment of prescribed fees
    

11. A certificate of registration will not be issued until a de-registration certificate from the previous State of registry or a statement from the State of manufacture in the case of a new Aircraft is received.
    
12. Completion of this task results in acceptance and issuance of an aircraft certificate of Registration. The process takes approximately 90 days to complete.
    
13. If everything is not in order you will be issued with a notice of denial.
    
    

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Required Documents

1. Fully Completed ,Form: AC-AWS001C
   
2. The full specification of the aircraft including the type, model, serial number.
   
3. Type certificate or equivalent document.
   
4. Supplementary type certificates (if applicable).
   
5. Type certificate data sheet.
   
6. Statement of compliance on the civil aviation (Instruments and Equipment) Regulations 2018.
   
7. Export Certificate of Airworthiness.
   
8. Copy of the current Certificate of Registration (if applicable).
   
9. Serial numbers of major components (e.g. engines, and propellers as applicable).
   
10. Make and Part numbers of avionics and equipment installation.
    
11. Airworthiness Directives (AD’s) status report.
    
12. A copy of the current Certificate of Airworthiness (if any).
    
13. Current and historical maintenance records.
    
14. Availability of a KCAA Approved Maintenance Organization with capability on aircraft type.
    
15. A document to prove aircraft ownership (e.g. Bill of Sale);
    
16. Copy of a Government issued Identity Card or Passport as appropriate
    
17. A certified copy of the Certificate of Incorporation if owned by a company;
    
18. Names of directors of the company owning or leasing the aircraft and their specimen signatures giving authority to register the aircraft and indicating who among them has the mandate to transact on their behalf on matters of registration.
    
19. A certified copy of the Lease Agreement if the aircraft is on lease
    
20. Letter of authority (if the application is made on behalf of the owner (s)
    
21. A certified copy of a current aircraft insurance certificate
    
22. Proof of payment of prescribed fees
    
    

Office Locations & Contacts

Kenya Civil Aviation Authority - Head Office,
Aviation House, Jomo Kenyatta
International Airport, Nairobi
Tel: +254 020 827470-75
Mobile: +254 728 606 570, +254 709 725000
+254 728 606 586, +254 734 000 491, +254 734 000492
Fax: + 254 020 822300
P.O. Box 30163 -00100 Nairobi
Email: [email protected]
Website: KCAA Website

Eligibility

• An aircraft is eligible for registration if it is—
  

1. either owned or leased by a citizen of Kenya, an individual citizen of a foreign State who is lawfully admitted for residency in Kenya, a corporation lawfully organized and doing business under the laws of Kenya, or a government entity of Kenya; and
   
2. not registered under the laws of any foreign country.
   
   

Fees

• Registration of a glider Ksh. 6,000
  
• Registration of a balloon Ksh. 10,000
  
• Registration of aeroplanes, helicopters or gyroplanes Ksh. 15,000
  
• Additional charges for any special registration Ksh. 45,000
  
• Reservation of special Registration Marks Series Ksh. 20,000
  
• Aircraft Certificate of Registration Cancellation. Ksh. 10,000
  
• Inspection and acceptance of an aircraft on the Kenyan Register is 30% of fee for issuance of C of R
  
• Copy of the Civil Aircraft Register Ksh. 3,000
  
• Charges for Air Navigation Services and Regulatory Fees
  
  

Validity

• The validity period is forever.
  
  

Documents to Use

• Application for Registration or RE-Registration of Aircraft - Form: AC-AWS001C
  
• Advisory Circular of Acceptance and Registration Of Aircraft
  
  

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is approximately ninety days.
  
  

Related Videos

Videos explaining the procedure or to fill the applications. 
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Instructions

• The applicant should –
  

1. Complete the prescribed renewal application form,
   
2. Submit the completed form with all the required documents.
   
3. Pay the applicable fees and submit the payment receipt.
   
4. Have aircraft inspection
   
5. Wait for the processing period to elapse then collect your new certificate of registration.
   
   

Required Information

1. Type and description of Aircraft (Including seating capacity)
   
2. Overall Dimensions. (Height ,Span (Open),Length ,Span (folded))
   
3. Engines (Type and engine )
   
4. Name and address of Constructor
   
5. Constructors Serial Number
   
6. Is the Aircraft on lease?
   
7. Is the aircraft already registered? If so give full particulars
   
8. Name and address of the Owner
   
9. Name and Address of lessee
   
10. Name and address of the Financier
    
11. Type of ownership of aircraft (wholly or jointly)
    
12. Usual station of Aircraft
    
13. Name and Signature of the applicant
    
14. Date of Application.
    
15. Declaration
    
    

Need for the Document

• A person who wishes to register an aircraft in Kenya shall apply to the Authority for aircraft registration by submitting a duly completed prescribed application form No. AC-AWS 001A to the Authority.
  
• Registration Acceptance Application for aircraft registration is accepted only for aircraft of a type that is acceptable to the Authority.
  
• On completion of a successful documents evaluation, the airworthiness inspector issues the aircraft acceptance for registration note.
  
• No aircraft shall be registered without a registration acceptance note issued by the Authority.
  
  

Information which might help

• The Authority shall be responsible for the registration of aircraft in Kenya and shall maintain a register on its premises and shall record in it the particulars
  
  

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• The Civil Aviation Act
  
• The Civil Aviation (Aircraft Nationality and Registration Marks) Regulations
  
• The Civil Aviation (Airworthiness) Regulations
  
• The Civil Aviation (Instruments and Equipment) Regulations
  
• Advisory Circular on Aircraft Acceptance and Registration
  
  

Others

• Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards;
  

1. Regulation and oversight of Aviation Safety & Security;
   
2. Economic regulation of Air Services and development of Civil Aviation;
   
3. Provision of Air Navigation Services, and Training of Aviation personnel KCAA;
   

as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.