Kenya - Register a Self-Help Group (Youth, Women, Men, PWD, Older Persons, Community Project Group)

ProcedureEdit

To register a for a self-help group i.e.(Youth / Women /Men /PWD/ Older persons/ Community Project group) one has to make an application with the Ministry of Labour and Social Protection.

Step 1 : Organize yourselves in a group of at least 10 members
Step 2 : Draft the group’s constitution

A constitution is the group’s guide. Once this has been drafted and approved, every member should get a copy which they sign and commit to the terms and conditions.
The constitution identifies the group’s mission, goals, and objectives.

Step 3 : Hold meeting to Elect groups officials and to seeking registration

The three most important slots to be filled are the Chairman, Secretary and Treasurer.
It’s important to have these positions occupied for accountability and organisation purposes of the group.
Roles under these titles should also be defined, written down, and put in a document (preferably the constitution) so that every official understands and agrees to their scope of their work.
It is important that the office of the secretary must know how to read and write.
The minutes of the meeting seeking registration and showing elected officials are to be attached to the application forms.

Step 4 : Registrations with the Ministry of Labour and Social Protection

Visit the either Sub-county’s labour and social protection offices, Sub-county’s Public Service, Youth and Gender Affairs Offices or Huduma centre to make the application with the respective officer.
You will be given a APPLICATION FORM FOR REGISTRATION OF SELF- HELP GROUP/COMMUNITY PROJECT to fill.
Fill the Registration Form and make sure you tick with type of self-help group you want to register i.e. (Youth , Women , men , Mixed, PWD, Older persons or Community Project)
Attach the following REQUIREMENTS:

i. The groups constitution

ii. Minutes of the meeting seeking registration and showing elected officials

iii. List of All members duly signed with Name/Position/ID No. and Signatures.

iv. Copies of National Identity Cards of all group members

Step 5 : Payment of applicable fees

Pay the Approved Registration fee of Ksh.1, 000/= and lodge the Application at the office of the Sub-county social protection officer or Huduma Centre

Step 6 : Obtain the certificate

It takes 5 working days for the Registration to be approved and a Certificate of Registration is issued by the Ministry of Labour and Social Protection Office

Required DocumentsEdit

Groups constitution
Minutes of the meeting seeking registration and showing elected officials MUST be attached to the application forms.
List of All members duly signed with Name/Position/ID No. and Signatures.
Copies of National Identity Cards of all group members
Registration fees receipt.

Office Locations & ContactsEdit

State Department for Social Protection - Head Office,
Ministry of Labour and Social Protection,
Bishops Road, Social Security House
P.O. Box 40326 – 00100, Nairobi
Telephone: +254 (0) 2729800
Fax: +254 020 2726497
Email: [email protected] / [email protected]
Website: Ministry of Labour and Social Protection Website

Social Protection Desk - Huduma Center Huduma Ceneter Locations

EligibilityEdit

A group should have at least 10 members
Secretary must Know how to read and write
Women groups are only to consist of women and vice versa for men group
For PWD ,70% of the group’s members should PWD
For Older persons group,,70% of the group’s members should be aged above 65 years
For youth groups ,70% of the group’s members should be aged between 18 and 35 (youths).

FeesEdit

Registration fees of Ksh 1,000.
membership cards going for Khs100 for each member

ValidityEdit

The certificate has to be renewed annually.

Documents to UseEdit

A sample of the document can be downloaded through the following link: APPLICATION FORM FOR REGISTRATION OF SELF- HELP GROUP/COMMUNITY PROJECT

Sample DocumentsEdit

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing TimeEdit

5 working days is processed from Huduma centre
2 weeks if processes from the Sub county Offices.

InstructionsEdit

Organize yourselves in a group of at least 10 members
Identify the mission, goals, and objectives of the group
Draft the groups’ constitution
Ensure each of the group members has a national ID
Go to the District Gender and Social Development Office
Submit details of your group and fill the registration form.
Have each member pay registration fees, and pay the certificate fees
Obtain the certificate

Required InformationEdit

Name of the Group
Names of Members
Proof of Identity for each member
Mission and objectives of the Group
Name of the Group
Names of Members
Proof of Identity for each member
Mission and objectives of the Group
Physical ad postal adress

Need for the DocumentEdit

The registration gives the group formal recognition and listed by in the government records.
This allows the group to legally carry out its activities in Kenya.

Information which might helpEdit

A group should be registered in the district it resides in the district gender and social Development Offices. These offices are located in all districts around the country.
Some of the activities commonly carried out through youth Groups are:

i. Merry go rounds

ii. Community project

iii. Crop farming

iv. Cultural/traditional activities

v. Environment Conservation

vi. Financial services

vii. Fishery

viii. Health care

ix. livestock rearing

x. Poultry keeping

xi. Skills development

xii. Tourism

xiii. Youth empowerment

xiv. Merry-go-round

xv. Table banking

After Registration, the Group/Community Project Must adhere to the following;

i. Renew the Certificate Annually. A fee of Ksh 100 is charged

ii. Submit Quarterly Progress Reports to the Registering Authority

iii. Allow accessibility of records to the registering authority upon request or when demanded to do so

NOTE: Failure to adhere to the above requirements will result to Non-registration/Deregistration.

External LinksEdit

Huduma Centre Charter : Huduma Centre Charter

OthersEdit

Every registered group must furnish the registrar with the annual returns at a fee of Sh100. Failure to file returns is an offence and a group that fails to do the same can be de-registered.
Any change in group officials or office titles should be notified to the registrar within 14 days of notice and signed with three officials.
A group planning to amend its constitution must obtain permission from the registrar. This too must be signed by three officials, the chairperson, secretary and treasurer.
Registered groups are required to hold an annual general meeting once a year and all members must be invited.