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Kenya - Obtain Coffee Dealers License

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Procedure[edit]

  • “Coffee dealer/trader’’ means a person licensed to buy coffee at the Exchange or to import coffee;
  • The coffee dealer license is issued by the Agriculture and Food Authority.

Apply In-Person

  1. Application for a Coffee Dealers license (Commercial/ Grower) is done in person by visiting the Agriculture and Food Authority Board Head Offices or their field offices in the counties.
  2. Here you will be issued with Application for a Dealer’s License – Form D1 to fill and submit.
  3. This form can also be downloaded online by visiting the Agriculture and Food Authority- Coffee Directorate Web page
  4. Fill in the required information carefully and attached the required documents. These include:
    • A certified copy of certificate of incorporation.
    • A certified copy of memorandum and articles of association.
    • A paid up share capital of not less than KSh. 300,000.
    • Names of company directors, individual National ID/Passport No, Pin Numbers and certificate of good conduct.
    • Names and addresses of two business referees.
    • Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company and Directors.
    • Clearance letter from the Nairobi Coffee Exchange (NCE).
    • Compliance with Statutory requirements, including but not limited to NEMA certificate (where applicable) Safety & Occupational Health Certificate (where applicable) and Local Authority Business Permit.
    • A valid performance bond of KSh. 1,000,000 in favour of Coffee Directorate of Kenya.
    • Proof of engaging the services of a coffee liquorer registered by the Directorate.
    • Undertaking to furnish the Directorate with monthly returns.
    • Any other requirements that may be prescribed by the Directorate from time to time.
    • If applicant is a registered business, the certificate of registration and particulars of the proprietors.
  5. Submit the completed application form and pay the required application fee of Ksh. 1000 and submit the receipt as proof of payment.
  6. This is followed by an inspection of applicants by the Board field Officers
  7. The Board field officers will make recommendations on the application and forward their report forwarded to Board’s Headquarters for the ultimate Board approval.
  8. Upon a successful approval by the board a list of approved coffee dealers is published in the Kenya gazette.
  9. At this point the applicant is notified and he/she will be required to pay the respective license fee of US$ 500 to the board and submit the receipt as proof of payment.
  10. Once the license processing is done the Coffee Dealer/Trader License is issued to the applicant of license by the Managing Director of the Agriculture and Food Authority.
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Required Documents[edit]

  1. A certified copy of certificate of incorporation.
  2. A certified copy of memorandum and articles of association.
  3. A paid up share capital of not less than KSh. 300,000.
  4. Names of company directors, individual National ID/Passport No, Pin Numbers and certificate of good conduct.
  5. Names and addresses of two business referees.
  6. Tax compliance certificate from Kenya Revenue Authority (KRA) for the Company and Directors.
  7. Clearance letter from the Nairobi Coffee Exchange (NCE).
  8. Compliance with Statutory requirements, including but not limited to NEMA certificate (where applicable) Safety & Occupational Health Certificate (where applicable) and Local Authority Business Permit.
  9. A valid performance bond of KSh. 1,000,000 in favour of Coffee Directorate of Kenya.
  10. Proof of engaging the services of a coffee liquorer registered by the Directorate.
  11. Undertaking to furnish the Directorate with monthly returns.
  12. Any other requirements that may be prescribed by the Directorate from time to time.
  13. If applicant is a registered business, the certificate of registration and particulars of the proprietors.

Office Locations & Contacts[edit]

Coffee Directorate
Coffee Kenya (So rich so Kenya)
Coffee Plaza Building, 10th Floor
Exchange lane, off Haile Selassie Avenue
PO BOX 30566 - 00100
NAIROBI, KENYA
Phone: +254 20 342717, +254 20 342358
Mobile: 0710 670 026, 0788109426
Website:Coffee Directorate

Agriculture and Food Authority
Tea House; Naivasha Road, off Ngong Road
P.O Box 37962 - 00100, Nairobi
Cell Phone: +254-722200556/734600944
Wireless: +254 - 020 - 2536869/2536886
E-Mail: [email protected]
Website: AFA

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Eligibility[edit]

  • Any person, cooperative society, group or company who wants to buy coffee at the Exchange or to import coffee in Kenya is eligible to make this application.

Fees[edit]

  • Application fees is Ksh 1,000 (Non-refundable)
  • License fees US$ 500

Validity[edit]

  • The license is valid for a period of one year.
  • The license expires on the 30th June of every year.

Documents to Use[edit]

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Sample Documents[edit]

Please attach sample completed documents that would help other people.

Processing Time[edit]

  • New licenses take a maximum of 90 days to process

Related Videos[edit]

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

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Instructions[edit]

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information[edit]

  1. Name of the applicant (individual / Organization)
  2. Address (Postal)
  3. Telephone
  4. Physical location
  5. Date of incorporation
  6. Name of company
  7. Location of principal office
  8. Details of capital structure ( Nominal and Paid up capital)
  9. Full names, addresses and occupations of the directors
  10. Details of Branch Office(s) if any
  11. Name, Address and Telephone of the Chief Executive.
  12. A statement listing the names of holding companies, associated companies or partnerships in which the applicant has interest.
  13. Names and address of two business referees.
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Need for the Document[edit]

  • A Coffee Dealers License is a license authorizing the holder to buy or deal in clean coffee produced in Kenya or to import clean coffee from outside Kenya and to process in Kenya for sale or export coffee to any country of origin and deal in roasting, blending and packaging coffee for local sale or export.
  • No person can deal/trade in coffee unless he is the holder of a current license issued in respect thereof by the Board after consultation with the Director.

Information which might help[edit]

  • Coffee licenses in the coffee industry expire by the 30th of June of every year and license holders apply to the Board for renewal one month prior to the expiry.
  • New license applicants apply any time within the financial year for consideration and licensing.
  • Applicants can deliver or send hard copies of the application to the Coffee Directorate offices countrywide. Details of the various offices can be found in the “Office Locations & Contacts” section of this page.
  • In Kenya No person shall, for commercial purposes of buy, sell, pulp, mill, warehouse, export or otherwise deal in or transact any business in coffee unless he holds a current license issued by the Authority or the respective County Government for that purpose.
  • Kenya Coffee shall be traded through—
(a) auction at the Exchange; and
(b) direct sales:

Provided that –

(a) the prices offered at the direct sales shall bear a favorable comparison to those offered by the Exchange; and
(b) the Exchange shall set aside one day in every fortnight for the trading of coffee by local traders.
  • The Authority shall set up a Pricing Committee comprising of seven members drawn from the National and county governments and the Exchange to propose indicative coffee prices based on the prices prevailing at the Exchange and in the international market and on the quality of coffee from the various coffee growing regions in the country
  • A coffee estate, co-operative society or other association may undertake direct sales of clean coffee from a licensed coffee warehouse and shall notify the Authority accordingly.
  • Direct sales shall be conducted in accordance with guidelines issued by the Authority.
  • The proceeds of the sale of coffee by auction or by direct sales shall be deposited in a central depository unit established by the Exchange in consultation with the Authority and which shall operate in accordance with the trading rules of the Exchange.

Other uses of the Document/Certificate[edit]

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links[edit]

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Others[edit]

More information which might help people.