Kenya - Apply for a Health Instituion License

Advertisement

Procedure

• Applications for a health facility license are done online.

Apply Online

1. A registered health institution can make an application for a Health Institution License online by visiting the Kenya Medical Practitioners and Dentists Council’s Online Services Portal through the following link: KMPDC Online Services Portal
2. Upon entering your accounts’ homepage, click on the “Create Account” Option to register for an account on the KMPDC online portal. This will direct you to the next page where you are to start your licensing process.
3. Under the “Register for Online Services” menu input the required information.

   • Select “HEALTH FACILITY” under the “SELECT CADRE” option.
   • Input your “Facility Registration Number”
   • Input your email address (Make sure you use the email which the facility has in the Medical Council’s record)

4. Upon entering the required information for registration click on the “Register for Online Services” Tab.

   • This will cause a confirmation email address to be sent to your email address.

5. Log into your email address and confirm your registration by clicking on the “Complete Registration” button in the email which has been sent to you.

   • This will direct you back to the KMPDC Online Services Portal

6. At this point you can edit the health facilities profile by adding your own details as the account administrator. Select the appropriate options depending on whether you’re a Medical Doctor/Dentist or No.

   • For the Medical Doctors and Dentists Select “Yes”, if you already have an KMPDC online account also select “Yes”, then you’ll be prompted to login with your online account details. If you do not have an account you’ll be required to create account before you continue. .
   • For admin who aren’t Medical Doctors and Dentists . Select “No” then fill the form- your name, designation and the rest of the details.

   • Please click on the Set Up Admin Button to enter the next page

7. Click on the “Apply for Private Medical or Dental Institution Licence” circle or click on the “Apply for License” tab in the menu on the left pane to enter the next page
8. Please provide your valid details of the health practitioners employed in your facility. This is done by clicking on the red “Download Template” link to download the medical personnel list template. Fill in the details of the health practitioners employed by your facility in the form then upload the file back to the account.
9. Confirm the declaration and then click on the “Click here to make New Application for Facility” button to enter the next page.
10. Please provide the required information. These include:-

    • Email
    • Mobile
    • Health Institution type
    • Select county

11. Confirm that all the information you have given is correct and click on the “Save & Continue” button.

    • This will cause an invoice for payment of the licensing fees to be generated.

12. On the MPDC Invoice page “Click to Pay Now” button to pay for the Health Facility Licence

    • Proceed to make the payment using the instructions given online. The Payment instructions will be generated and displayed automatically in the portal. More information about the Replacement fees to be paid is given in the “Fee” section of this page

13. Upon making the payment , a payment receipt and the Annual Health Facility Licence will be generated online.

    • Note: Wait for approximately 10 minutes then refresh the invoice page. After refreshing the page, you should find receipt and license ready to be printed.

14. Click on the “Download Receipt “ Button and the “Download License” button to download the payment receipt and Annual Health Facility Licence respectively.

    • Print the receipt and license and keep the for reference.

Advertisement

Required Documents

• Identity Card / Passport
• Company or Business Registration Certificate
• Certified copies of Professional Certificates of all Health Professionals working therein including licenses from their respective Regulatory Authorities.
• Registration Certificate of Health Institution.

Office Locations & Contacts

Kenya Medical Practitioners and Dentists Council - Head Office
Woodlands Rd, Hurlingham,
Nairobi.
P.O. Box 44893 - 00100,
Nairobi,
Kenya.
Email: [email protected]
Tel: +254-727666444 | +254-111052222
Website: Link

Eligibility

• Registered Health institutions by the Kenya Medical Practitioners and Dentist Council are eligible to apply for a Health Institution license.

Fees

• Licensing fees for different types of institution
  • Medical Clinic ,Ksh. 15,000
  • Dental Clinic ,Ksh.15,000
  • Dispensary ,Ksh. 5,000
  • Faith Based Dispensary, Ksh. 5,000
  • Mobile Clinic, Ksh. 15,000
  • Eye Clinic, Ksh. 15,000
  • Faith Based Basic Health Centre ,Ksh. 15,000
  • Basic Health Centre ,Ksh.15,000
  • Faith Based Comprehensive Health Centre ,Ksh.15,000
  • Comprehensive Centre ,Ksh. 20,000
  • Medical/Dental Centre ,Ksh.20,000
  • Funeral Home Stand Alone ,Ksh.20,000
  • Nursing Home/Cottage Hospital ,Ksh. 30,000
  • Maternity Home ,Ksh.25,000
  • Faith Based Level 4 Hospital ,Ksh.30,000
  • Hospital Level 4/ Internship Training Centre/County Hospital /Eye Hospital ,Ksh. 80,000
  • Faith Based Level 5 Hospital ,Ksh. 50,000
  • Hospital Level 5/County Referral Hospitals/Secondary Care Hospital ,Ksh. 90,000
  • Faith Based Specialized Tertiary Referral Hospital ,Ksh.80,000
  • Specialized Tertiary Referral Hospital ,Ksh.90,000
  • Faith Based National Referral and Teaching Hospitals and specialized hospitals ,Ksh.100,000
  • National Referral and Teaching Hospitals and specialized hospitals Level 6 ,Ksh. 300,000

Validity

• The validity period is one year.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

 Please attach sample completed documents that would help other people.

Processing Time

• Immediate

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

• Contact details of the proposed institution
• Type of health institution
• Full names ,personal information and address of the applicant
• State if applicant is a director and/or administrator of the health institution
• Give full names and personal details of directors of the institution
• Give full names and registration number of the medical / dental practitioner or oral health officer who shall be in-charge of the health institution
• Give full details of professional qualifications of the person named above
• State work experience of the person named at paragraph
• Give full names and professional qualifications of any other person(s), identified by your institution to undertake patient health care at the institution (e.g., clinical officers, nurses, oral health officers, laboratory technicians, x-ray staff, doctors, technicians, pharmaceutical technicians, etc.)

Need for the Document

• A health institution needs to be licensed with the Kenya medical practitioners and dentist council in order to carry out its operation in Kenya.
• The licensing ensures that the health institutions meet the required standards to provide quality health care.

Information which might help

• An application for a license shall be made to the Council in the prescribed form and accompanied by the prescribed fees and shall be made on or before the thirtieth of October of each practicing year.
• The license issued is to be displayed in a conspicuous place at the health institution to which the license relates.
• The license issued shall specify the nature of services that may be provided by the health institution.

*No premise shall be used by any person as a health institution unless it is registered and licensed for such use by the Council. 

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Documents Downloads
• Health facilities
• Health Act
• THE MEDICAL PRACTITIONERS AND DENTISTS (PRIVATE MEDICAL INSTITUTIONS) RULES
• health facilities

Others

More information which might help people.