Kenya - Apply for Muguka Or Miraa License

Advertisement

Procedure

1. To apply for a Muguka OrMiraa Trade permit or license in Kenya, you will need to follow the required procedures and submit the necessary documents to the appropriate authorities. Here is a general overview of the process:

Apply In-Person:
Step 1: Reserve a business name

1. Visit the Department of the Registrar of Companies in the office of the attorney general to make the application for a name search and reservation.
2. Present the proposed business names in order of preference so that a name search can be done.
3. Upon successful completion of a name search, the business name will be reserved for 60 days.
4. During these 60 days, you can register the business name.

Step 2: Business name registration

1. At the registrar of companies offices, you will be given Form BN/2 Statement of Particulars Registration to fill and complete.
2. Submit the completed application form and pay the prescribed application fee of Ksh 850.
3. After verification of details, you will be issued with a business registration certificate.

Step 3: Obtain a single business permit.

1. Start by visiting the county ward office to make your application for a new business permit.
2. Here you will be given an application form; e.g Nairobi County BR-1 Form by the ward licensing officer to fill out and submit.
3. You should fill in the required information and attach the documents to the application form. These include:-
4. Registered Business name
5. Physical address.
6. Business identification number,
7. Copy of certificate of incorporation,
8. National ID/Asylum Pass/ Passport No/ Alien ID
9. After submission the ward licensing officer will visit your business premises within a day to carry out inspections.
10. The information obtained by the inspection visit will determine the fees to charge for the permit. The BR-1 form is then stamped and you will be referred to the main county licensing office. E.g. City Hall for businesses in Nairobi.
11. At the main licensing office, the form is approved and the data is entered into the single business permits database.
12. This is followed by the generation of an invoice bill and payment is made to the cash office. The permit fees vary depending on the size of the business.
13. Application fee – Kshs. 200
14. Permit fees e.g.

(i). Large trader (21-50 employees) – KShs. 20,000 (ii). Medium Trader (5-20 employees) – Kshs. 10,000

1. After making the payments, the business permit is signed and you will be advised to collect it from the dispatch office on the same day.
2. Once you have acquired the permit, display it on your business premises as the law requires

Apply Online Step 1: Reserve a business name

1. Register with E-citizen to have a name search and reservation.
2. Pay for business name search and reservation, Ksh 150
3. Obtain name approval

Step 2: Business name registration

1. Assessment of application through E-Citizen
2. Pay for business name registration
3. Obtain a certificate of registration

(i) Visit E-citizen to make the online application.

1. In case you are applying from Nairobi visit the Nairobi County: Service Portal

(ii) Scroll down to the “County Services” section and select the county which applies to your case e.g.

1. County Government of Mombasa: Single Business Permit Management System
2. County Government Of Kisumu Trade License Issuance

Step 3: Make an Online Application A. For the counties of Mombasa and Kisumu (a). Click on Add Business (b). Fill in the required information; which includes. (i). Business Identification and Address (ii). Owner/Contact Person Details (iii). Business Details (c). click continue to generate an invoice for business license fees (d). Click on Proceed to make payment, and confirm details. (Amount to be paid will be provided) (e). Print generated single business permit and payment invoice. (f). Once you have printed the permit, display it on your business premises as the law requires B. In the case of Nairobi click on the “Unified Business Permit (UBP)” Tab

1. Under the UBP tab select Register New Business.
2. Agree on the Terms and conditions
3. Fill in the required information, click next to obtain an invoice for business license fees
4. Top up the eWallet using the payment options provided. You will receive a confirmation text from Nairobi County that your payment has been received.
5. Click on Proceed to make payment, and confirm details. ( Amount to be paid will be provided)
6. The system will prompt you with two links, one will be to print your business permit and the other one will be about printing the receipt. Print the business permit by clicking on the print permit tab and also download it.
7. Once you have printed it the permit, display it on your business premises as the law requires.

Advertisement

Required Documents

• Duly completed and signed: Nairobi city county business registration BR-1 Form
• Business registration documents: Provide proof of business registration, such as a business name certificate or company incorporation documents.
• Tax compliance certificate: Obtain a tax compliance certificate from the Kenya Revenue Authority (KRA) to demonstrate that you comply with tax obligations.
• Identification documents: Include copies of your identification documents, such as a national ID or passport.
• Other supporting documents: The County Government may require additional documents such as a business plan, proof of premises, or any other relevant information.

Office Locations & Contacts

Department of Internal Trade - Head OfficeMinistry of Industrialization, Trade and Enterprise Development (MoITED)Social Security House,Block A, 17th, 23rd FloorP.O. Box 30418-00100,Nairobi, KenyaTelephone: +254 20-2731531,Fax: +254 20-2731511 Email: [email protected] [email protected]: Link
E-Citizen: Business registration services

Eligibility

To determine eligibility for a Muguka or Miraa trade license in Kenya, you would typically need to fulfill certain criteria set by the County Government. While specific requirements may vary between counties, here are some common eligibility factors:

• Legal age: You must be of legal age, typically 18 years or older, to apply for a trade license.
• Kenyan citizenship or legal residency: Usually, trade licenses are issued to Kenyan citizens or individuals with legal residency status in Kenya. You may be required to provide proof of citizenship or residency, such as a national identification card or passport.
• Business registration: You may need to register your business with the appropriate authorities, such as the Registrar of Companies or County Government, depending on the nature of your trade. Providing proof of business registration, such as a business name certificate or company incorporation documents, may be necessary.
• Tax compliance: It is often required to demonstrate compliance with tax obligations by obtaining a tax compliance certificate from the Kenya Revenue Authority (KRA). This shows that you have fulfilled your tax responsibilities.
• Adherence to regulations: You must comply with any regulations or guidelines set forth by the County Government regarding the Muguka or Miraa trade. This includes adhering to licensing requirements, premises regulations, quality control measures, and any other applicable rules.
• Good conduct: Some counties may consider the applicant's character and reputation as part of the eligibility assessment. Having a clean criminal record and being in good standing with the law may be important factors.

Fees

• Application fee – Kshs. 200
• Permit fees

(i). Large trader (21-50 employees) – KShs. 20,000 (ii). Medium Trader (5-20 employees) – Kshs. 10,000

• Business permit: Fee schedule

Validity

• The validity of a MugukaorMiraa Trade permit or license in Kenya can vary depending on the specific regulations and requirements set by the local county government or licensing authority. Generally, MugukaorMiraa Trade permits or licenses are issued for a specific period, typically ranging from one to three years. After the expiry of the initial validity period, the permit or license must be renewed to continue operating the MugukaorMiraa Trade legally.
• It's important to note that the renewal process and requirements may differ from the initial application process. You will need to follow the renewal procedures and submit the required documents and fees within the designated timeframe to ensure the continuous validity of your MugukaorMiraa Trade permit or license.

Documents to Use

Nairobi city county business registration BR-1 Form

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• The processing time is one day.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube

width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is dkisplayed.

e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• If you are making the application online. Create the E-Wallet and top it up so as to make the online payment for the application
• Reserve a business name

(i). Register with eCitizen (ii). Pay for business name reservation
(iii). Obtain name approval

• Business name registration

(i). Assessment of application (ii). Pay for business name registration
(iii). Obtain a certificate of registration

• Obtain business permit

(i). Verification of business permit application form (ii). Assessment of business license fee
(iii). Obtain the invoice for business license fees
(iv). Pay for license fees and obtain a business permit

Required Information

• Business Information:
  • Business name and registration number
  • Type of business entity (e.g., sole proprietorship, partnership, company)
  • Business address and contact details
  • Description of the nature of the business activities
• Owner/Proprietor Information:
• Full name of the owner or proprietors
• National ID or passport number
• Contact details (phone number, email address)
• Premises Information:
• Address of the Muguka Or Miraa Trade premises
• Lease agreement or proof of ownership of the premises
• Floor plan/layout of the Business
• Financial Information:
• Tax identification number (TIN)
• Tax compliance certificate from the Kenya Revenue Authority
• Employment Information:
• Number of employees (full-time and part-time)
• Details of any work permits or employment contracts, if applicable
• Compliance and Safety Information:
• Fire safety compliance certificate from the relevant fire department
• Health inspection certificate from the relevant health department
• Supporting Documentation:
• Copies of business registration documents
• Identification documents (national ID or passport) of the owner(s)
• Passport-size photographs
• Any additional documents specified by the local county government or licensing authority

Need for the Document

The need for a Muguka or Miraa trade license in Kenya arises from the government's aim to regulate and control the cultivation, sale, and transportation of Muguka and Miraa. By implementing a licensing system, the government can ensure the legality and compliance of businesses involved in the trade, as well as monitor and manage the industry effectively. Here are some key reasons for the requirement of a trade license:

• Legal Compliance: Obtaining a trade license ensures that you are operating within the legal framework established by the government. It demonstrates your commitment to complying with the relevant laws, regulations, and standards governing the Muguka or Miraa trade.
• Quality Control: The licensing process may include inspections and assessments to ensure that the Muguka or Miraa being traded meets quality standards and is safe for consumption. This helps protect consumers from substandard or harmful products.
• Traceability and Accountability: With a trade license, your business activities can be traced and monitored by the government. This enhances accountability, reduces the likelihood of illicit activities, and promotes transparency within the industry.
• Revenue Generation: The issuance of trade licenses often involves the payment of application fees and annual license fees. These fees contribute to the government's revenue generation, which can be invested in regulating and developing the industry further.
• Market Regulation: Licensing enables the government to regulate the supply and distribution of Muguka and Miraa in the market. It helps manage factors such as pricing, quantities, and trading locations, ensuring a fair and orderly marketplace.
• Environmental and Social Impact: The licensing process may include considerations for sustainable cultivation practices and environmental impact assessments. This helps mitigate any negative effects on the environment and local communities resulting from Muguka or Miraa cultivation and trade.

Information which might help

• The procedure for obtaining a business/trade permit is the same but the cost might vary depending on the size, type, and location of the business.
• A separate application form must be completed in respect of each separate business establishment.
• The permit is issued under County Government Act No. 17 of 2012 laws of Kenya.
• Any offense under this act shall be dealt with in accordance with any written laws/acts of this County and all the relevant county rules/regulations.
• A permit is a County property /regulations or any written law of the county is contravened.
• Renewal of this permit shall be done on the expiry date.
• The owner of the business should notify this office once he/she closes the business.
• The advertisement signage included in the unified permit is 600mm x 300mm or less in size, any signage above this size should be paid separately. Please contact the urban planning department.
• All Unified Business Permits applied and paid remain provisional until they are inspected by sub/ward licensing officers for approval by the County. Undercharges if any shall be adjusted through Demand notice to the client.
• Granting this permit does not exempt the business identified above from complying with the current regulations on fire and safety as established by the Government of Kenya and Nairobi City County
• Granting this permit does not exempt the business identified above from complying with the current regulations on health and safety as established by the Government of Kenya and Nairobi City County
• It is a legal requirement that the Trade License be displayed in a conspicuous place. Licensee who fails to display the permit shall be guilty of an offense and liable to a fine not exceeding five hundred shillings.

Other uses of the Document/Certificate

Please explain what other uses are for obtaining this document/certificate.

e.g. Birth Certificate can be used as proof of identity.

External Links

Nairobi City Council Finance Act

Others

More information might help people.