Kenya - Apply for Mineral Dealer License

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Procedure

The new Mining Act stipulates that a person cannot engage in mineral dealing without a mineral license or Permit. The application for this license/permit along with the application fee is done via Online Cadastre system, which is the official information management tool for the Ministry of Mining (MOM). Ministry of Petroleum and Mining Regional Offices Office Location & Contact Details

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Step 1: Register with the Mining Cadaster Portal

1. Current and prospective Mining rights holders are eligible to register to access the Mining Cadaster Portal by applying in person at the Mining Cadaster office. Ministry of Petroleum and Mining Regional Offices Office Location & Contact Details
2. The application shall be made in writing using a prescribed form obtainable at the Mining Cadaster office or website Register for Portal Access click on “Download Registration Form” to download the form or download it directly via this link Registration Form for the Mining Cadastre Portal for Holders of Existing Mineral Rights and Active Applications
3. Complete the following form, and include supporting documentation, to create an account should be submitted to the Mining Cadaster office for processing and users will be trained on how to use the Mining Cadaster Portal system upon approval.
4. Once the Ministry of Mining has processed the application, a user profile will be created in the Mining Cadastre Portal, and an email sent to the user's registered email address with a link to set a User name & password for the first time.
5. However; respective mining applicants who do not have minerals rights or pending applications will be able to register online to use the system via this link Register for Portal Access, click on “Register Account” under “I wish to make Mineral Dealing license applications”.
6. Complete the online registration form and attach the either supporting documentation listed below before submitting the application for processing.
   • Proof of identity (National Identity Card / Passport)
   • If an employee or agent, a Letter of Authority is signed by a company director authorizing the individual to act on behalf of the company or person.
7. A user profile will be automatically created in the Mining Cadastre Portal and an email sent to the user's registered email address with a link to set a password for the first time.
8. The Mining Cadaster office will then verify the submitted documents and application, and if no problems are detected, A user profile will be automatically created in the Mining Cadastre Portal and an email sent to the user's registered email address with a link to set a password for the first time to be able to sign in to the portal.

Step 2: Apply for the Mineral Dealer License

1. Once logged in to the Mining Cadastre Portal successfully your license profile page will be displayed.
2. Click on “Apply for a new License”, on the application page, select “Mineral Dealer license” under the “Type” drop list, then “select the commodities” you wish to prospect.
3. Upload the listed supporting documentation as listed on the site by doing the following:
   • Ensure all your files have different names
   • For large file(s), you can reduce the file size by compressing the file e.g. using a PDF COMPRESSOR.
   • Click on the Browse button. Go to where the document is saved, select it, and then click “Open”.
   • Once you have browsed and selected all the required Files, click on “Upload Files”
4. Applicants will then be required to ensure all information and documents provided are accurate, before submitting the application for processing and consideration.
5. The system will then generate a payment receipt for the applicant to make payment against and share proof of payment with the portal.
6. The application will be validated for missing documents and overlap with existing licenses.

Step 3: Inspection of the premises.

1. An inspector from the Mining Cadastre Office shall contact the applicant and proceed to decide on an inspection visit.
2. During the inspection visit the applicant is required to be present, the inspector shall only issue an inspection approval report when he/she is satisfied with the results of the inspection.

Step 4: Payment of the License fee

1. After receiving an inspection approval notification, the applicant should then proceed to make payment for the license.
2. The applicant will be required to log in to their Mining Cadaster Portal, to access the Offer Letter, and if he agrees with the term of the offer, submit an acceptance letter, and share proof of payment of Ksh 20,000.00 with the portal and obtain a payment receipt.

Step 5: Obtain a mineral dealer (processing) license

1. The applicant is then required to visit the Ministry of Petroleum and Mining Regional Offices to withdraw the mineral dealer license against their identification documents.
2. The time frame accumulatively for processing the application is usually between 4- 15 working days.

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Required Documents

Requirements for Register with the mining cadastre portal:

• Identity card (copy) Both sides of the identity card should be uploaded.

For representatives

• Letter of authority (copy) Allowing the representative to act on behalf of the company.
• Certificate of incorporation (copy) For local companies or
• Certificate of compliance (copy) For branches of foreign companies

Requirements for Mineral Dealer License

• Certificate of incorporation (copy) For local companies or
• Certificate of compliance (copy) For branches of foreign companies or
• Business registration certificate (copy) For sole proprietorships and partnerships
• KRA PIN certificate (copy) For the company
• Class A work permit (copy) For foreign directors residing in Kenya
• Identity card (copy) For local directors or
• Passport (copy) For foreign directors.
• Land owner’s consent (original)
• Tax compliance certificate (original)
• Bank guarantee (original)
• List of shareholders and directors- CR 12 (original)

Office Locations & Contacts

Ministry of Petroleum and Mining - Head Office
Nyayo House, Kenyatta Ave.
P.O. Box 51614,
00100,Nairobi,Kenya
Tel: +254 (020) 3310112,Cell: +254 716508492
Email: [email protected]
Ministry of Petroleum and Mining Regional Offices Office Location & Contact Details

Eligibility

• Citizens and non-citizens are eligible to apply.

Fees

• KES 20,000 Fee for mineral dealers prospecting license

Validity

• A mineral dealer’s license shall expire on the thirty-first day of December of the year in which it is issued. The validity of the license shall be mentioned on the document and shall remain valid for the period stipulated on the document unless suspended, revoked, or cancelled by the Authority.
• Renewal application needs to be completed by no later than the 30th November of that licence year.

Documents to Use

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Sample Documents

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Processing Time

• The time frame accumulatively for processing the application is usually between 4- 15 working days.

Related Videos

Videos explaining the procedure or to fill the applications.
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Instructions

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e.g. The state office holds birth records since January 1908.

Required Information

• Particulars of the applicant
• Particulars of the company
• List of Directors from Registrar of Companies
• Business Report details
• Certification of incorporation in Kenya
• Shareholder’s certificates from the Registrar of Companies
• Declaration by the applicant

Need for the Document

• A Mineral Dealer License, allows citizens, non-citizens, or businesses to purchase and sell semi-precious stones or precious stones, or minerals for the purposes of trade.

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

• Kenya Mining Act 2016
• Mineral dealers (processing) license

Others

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