Kenya - Apply For Energy Audit Firm License

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Procedure

Apply Online
Step 1: Create an Account with the EPRA portal (For new applicants)

1. To apply for anEnergy Audit Firm license, visit the Energy and Petroleum Regulatory Authority (EPRA) Website
2. New users will be required to register with the EPRA online user portal, hover the mouse cursor over the “Online Service” Option, and select “License Application” on the drop box.
3. Create Account” hyperlink to create a new account, on the next page select and click the “Create a Business Account” option.
4. This will facilitate the online registration page to open, Populate all mandatory fields accurately, and capture the security code, before clicking on the “Signup” button.
5. Log in to the account email you provided during the registration process and open an Automatically Generated email from the EPRA System.
6. Click the provided hyperlink to activate the profile, and log in using the registered credentials (User Name/Password).

Step 2: Apply for anEnergy Audit Firm License

1. Once logged in to the portal, select Licence Management and click on “New Licence Application”. Select “Energy Audit Firms”, under “Renewable Energy Sector”.
2. Ensure you have the listed required documents saved in the device you are using to make the application then click on the “Continue with Registration” tab.
3. Fill in the required personal details under the Bio Data Section then click “Next”.
4. Select the license Classthen click “Next”.
5. Fill in the required details under the Director’s Section then click “Next”.
6. Fill in the required details under the Description of Premises, then Click on “Next”.
7. Fill in the required details under the Licensed Staff, then Click on “Next”.
8. Fill in the required details under the Work Experience, then Click on “Next”
9. Fill in the required details under the Area of Operation, then Click on “Next”.
10. Fill in the required details under Financial Institution, then Click on “Next”.
11. Fill in the required details under Testing Tools, then Click on “Next”.
12. Fill in the required details under the Referees, then Click on “Next”.
13. Under the Documents Section, for every requirement do the following;
    • Ensure all your files have different names b) For large file(s), you can reduce the file size by compressing the file e.g. using a PDF COMPRESSOR.
    • Click on the Browse button. Go to where the document is saved, select it, and then click “Open”.
    • Once you have browsed and selected all the required Files, click on “Upload Files”
14. Under Submit Applications, confirm all information regarding the category of license selected is well inputted, once done click on “Submit Application”.
15. No licensing fees are charged for obtaining this license at the moment.
16. Upon successful submission, the applicant will receive a submission and inspection notification via email or phone call.
17. Applicants can see the status of the application by logging into their account, going to License Management, and clicking on “Application History”.

Step 3: Processing and Evaluation of the application by the EPRA office.

1. The license application shall be processed within 30 days from the date of submission.
2. The application shall be reviewed for material completeness.
3. The applicant shall be notified of an inspection to verify the submitted documents and mandatory tools required. The inspection is conducted at the applicant’s premise or EPRA office.
4. Successful applicants during the inspection shall receive a notification in their email, on the outcome of their application.
5. In case a license is deferred one will be notified of the specific reasons.

Step 4: Issue and Download the License.

1. The application will be reviewed and if found to be materially complete as per the requirements, an online license will be issued for download.
2. Once the license is granted, the licensee shall download the license from their online account by:
   • Logging into their account
   • Go to license management then.
   • Go to My license, then view the license.
   • Download the license using the download license link provided.
3. In case a license is deferred one will be notified of the specific reasons.

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Required Documents

• Certificate of Incorporation / Business Registration Certificate
• Valid Tax Compliance Certificate from Kenya Revenue Authority
• Legible Copies of Identification Documents i.e. IDs/Passports for all the Company directors
• Certified copy of VAT certificate
• Licensed Auditors Consent Letter (using ERC format)
• CR12 from the Registrar of companies (should not be older than 1 year at the time of submission of the application. Further, if a Limited company appears as part of the shareholders, provide the company's CR12 plus all the Directors' IDs)
• Copy of Auditor’s Licence
• Business Permit from the County Government
• Title Deed or Valid Lease Agreement of the office

Office Locations & Contacts

Energy and Petroleum Regulatory Authority (EPRA) - Head Office
Address: Eagle Africa Centre, Longonot Road, Upperhill
Telephone: +254 709 336 000|+254 020 284 7000|+254 708 444 000
Postal Address: P.O. Box 42681 - 00100 NAIROBI, KENYA
E-mail: [email protected]
EPRA Contacts & Offices Location Details
EPRA Website

Eligibility

• Registered companies/ businesses are eligible to apply.

Fees

• No fees associated with the issue of this license.

Validity

• The permit is valid for one (01) calendar year unless suspended or revoked or cancelled by the Authority.
• The application for a Renewal of the license should be filed at least 30 days before the expiry of the current License as per the Conditions of the awarded License.

Documents to Use

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Sample Documents

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Processing Time

• An application will take a maximum of 30 days from the date of successful submission of the application to the response either by grant or deferral of a license.

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

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e.g. The state office holds birth records since january 1908.

Required Information

• Company registration certificate details
• Location/ address of the site
• Contact details
• Details of the directors
• Licensing Category applying for
• Work experiences
• Referees details
• Licensed staff details
• Description of Area of Operation
• Declaration by the applicant

Need for the Document

• No company/ business shall undertake any activities that involve renewable energy products unless the firm is audited and issued a valid energy audit firm licenseby the Petroleum and Gas Department Energy and Petroleum Regulatory Authority (EPRA).

Information which might help

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Other uses of the Document/Certificate

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e.g. Birth Certificate can be used as proof of identity.

External Links

Kenya Energy Act
Kenya Petroleum Act-2019

Others

More information which might help people.