Karnataka - Obtain Encumbrance Certificate (EC)

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Procedure

Online process

1. Karnataka Government has introduced online system for property registration procedure. The Link for online portal : link use the given link to apply online for EC.
2. Create a user id by selecting “Register as new user” option provided on the right side of the page under login prompt area and login to the portal.
3. Once log In, please use the option ”online EC” listed under Services on the left side of the page.
4. Applicant will reach next page to enter details like duration for EC, property details, boundary details followed by OTP session to confirm for reaching next page.
5. Next page shows details of summary. If you require digitally signed EC please pay as per prompt and save the application number generated online for future reference.
6. Once the payment is paid , online process is taken to next phase.
7. Authorities digital signature will be made on the certificate.
8. User can use the same online link to select pending/saved application option to get the next page.
9. Here use the application number obtained already and follow the page prompt to print the certificate

Apply online

1. To Obtain Encumbrance Certificate (EC), the applicant has to make the application online via link – link
2. If the applicant is a new user click the “Register HERE” button.
3. The applicant has to enter the Aadhar number in the newly opened page.
4. The applicant will get the OTP from the registered mobile number.
5. The applicant has to enter the OTP number and click the “Allow” button.
6. The applicant has to enter all the Email ID, Password, Phone number and click the “Submit” button.
7. Now, the applicant has to login and click the “LOGIN IN”.
8. The applicant has to select the respective department and the applying certificate.
9. Enter all the details in the application form.
10. Make sure that the applicant has to upload all the necessary documents which is mentioned in the “Required Documents” section of this page.
11. The applicant has to pay the prescribed fee as requested (If Applicable).
12. After completion, the applicant has to click the “Submit” button.
13. The applicant will receive an application number as acknowledgement. The applicant will also get a transaction number as a text message on their registered mobile number.
14. Once the verification process gets completed by the respective officer.
15. ”SMS” triggered update on application status will be sent to the applicant’s mobile. Please keep track of the notification.
16. The submitted application will be processed by the department. A designated authority (supply officer) will verify the submitted documents and inspect the area of the applicant to clarify the applicant’s details.
17. Based on the outcome of the above-mentioned steps and other internal processing, the designated issuing authority will decide on the issuance of the Certificate.
18. The status, viz. Approval or Rejection will be conveyed to the applicant through an “SMS” or applicable norms.
19. The applicant can track the status of their application via the following link link

To process in Sub registrar office

1. To apply for EC (Encumbrance certificate) with the registrar, applicant has to go to the respective sub registrar office where the land is registered
2. Link for Sub registration office link
3. Applicant shall collect the application form for EC at the respective sub registrar office (Or download using online link as explained) complete the form with details and submit the same with non judicial stamp affixed along with documents to the respective authority as advised
4. Authorities will announce the fees to be paid. Please pay as advised
5. A Receipt containing Acknowledgement ID is issued to the applicant.
6. This application request will be processed by the department.
7. SMS is triggered to the applicants informing the status of the application. As per notification, applicant shall visit the office to collect the certificate

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Required Documents

• Application form
• Address proof of applicant (attested copy)
• Property address. survey number, document/patta number
• Period for which the EC is required
• Applicable fees
• Copy of sale deed of the said property. (any one deed for the land and not necessary to present the last or latest one)
• Purpose for which the EC is applied for
• Copy of Power of Attorney, in case application is made by the attorney holder
• Aadhar card
• Property card if available

Office Locations & Contacts

Sub Registrar Corporate Office,
Ambedkar Veedhi, Sampangi Rama Nagar,
Bengaluru, Karnataka 560009

Deputy Secretary to Govt. (Land Grants & Land Reforms)
Room No. 526, 5th Floor, Gate - 3, M S Building,
Dr. B.R. Ambedkar Veedhi, Bangalore - 560001​​​.
Land Line : +91 080-22251633
Email ID: [email protected]
Link for contact: link

Eligibility

• Those who has land in their name.
• Applicant intend to buy the land
• Authorized signatory / power of attorney.

Fees

• Please pay as per authorities quote.
• Fees differs with place to place, based on size of the land and for duration for which this certificate is applied for

Validity

This certificate is obtained for the mentioned period. So, it is valid as per the mentioned period on the certificate.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

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Processing Time

• Offline process timing will be provided by authorities (usually 15 days to 20 days)
• Online process can be completed in two days time

Related Videos

Videos explaining the procedure or to fill the applications. 
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites. 	
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver, 
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

Please provide other instructions related to the certificate/documents.
e.g. The state office holds birth records since january 1908.

Required Information

A list which displays the kind of information which is required to complete the procedure.
e.g.
1. Date of Birth.
2. City or County of Birth.

Need for the Document

• The land registration process in India is governed by ‘Section 17’ under the Registration Act, 1908, applicable to whole of India except the state of Jammu and Kashmir.
• The encumbrance certificate is a vital document to show that the said land belongs to the particular person and there is no litigation in ownership
• It certifies, that the land does not have any legal dues. The EC for a property can be obtained from the sub-registrar’s office where the particular property has been registered.
• The encumbrance certificate is important while applying for mortgage loan, selling land and for joint development etc.
• In general, encumbrance certificate will be issued in
  • Form 16: If the property does not have any encumbrance during the said period. i.e., certificate of Nil Encumbrance.
  • Form 15: If the property has any encumbrance registered during the said period.

Information which might help

• EC applicant will be given a number when applied and the same will be mentioned on the Encumbrance certificate when issued.
• Encumbrance Certificate is one among the other documents or process to verify that the land is free from any litigation.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

More information which might help people.