India - Apply for Tournament or Games Permit or License

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Procedure

Apply In-Person:

1. Applicant shall approach the office of their respective designated local authority within the jurisdiction the event is planned.
2. Go to the respective office and consult with the designated authority about the application procedure for this licence. Collect the application form or write on a plain A4 sheet as advised.
3. Complete the application form. Enclose a covering letter mentioning the purpose for which the permit/licence is required. Attach the required documents as per our “Required Documents” section of this page and submit it to the designated receiving authority in triplicate or as per the advised number.
4. ”NOC” from local police is mandatory along with the application.
5. After receiving the application, authorities will check the submitted application and document set. If all are in place, the application will be accepted. Please pay the application fees as applicable and don’t forget to take the receipt.
6. Authorities will make entries about this application in the manual record or electronically using the computer and provide you a record number for reference.
7. If required, authority will sign and seal one set (photo copy of the original) of the application and return it to the applicant. This signed application is also the proof for the submission of your application.
8. Please keep them safe for future reference.
9. Applicant will be informed of the probable date of getting approval for the licence.
10. This application will be processed further. Concerned authorities will verify the applicant’s details and documents.
11. ”SMS” triggered update on application status will be sent to the applicant’s mobile.
12. Once verified, the issuing authority will forward this application to the concerned departments (Health, School, Garden/park, Licensing, SWM, PCO, Fire etc.) as per the requirement of the event.
13. These departments will scrutinize the application. Once the scrutiny is complete, these department authorities will send their remarks and intimate required charges as per norms to the issuing authority.
14. Based on the recommendations, the issuing authority will decide the sanction of the request.
15. If sanctioned, applicant is informed about the remarks of the respective department and charges to be paid via “SMS” / email.
16. On notification, the applicant shall pay the advised charges as per applicable mode and submits the copy of payment receipt to the issuing department.
17. Once the above steps are complete, the applicant receives permission for the event. Intimation also sent to the concerned departments.
18. The licence will be hand delivered or issued as per the applicable norms.

Note:

• Applicant has to bring original documents while applying for cross verification purpose.
• Without cross signature on photograph and signature on undertaking, the application will be rejected.
• The competent authority has the discretion to refuse the licence if it appears to him/her that such place may cause obstruction, inconvenience, annoyance, risk, danger or damage to the residents or passengers in the vicinity and the applicant is not a suitable person.

Please select the state name for respective State Procedure

1. Andaman and Nicobar
2. Andhra Pradesh
3. Arunachal Pradesh
4. Assam
5. Bihar
6. Chandigarh
7. Chhattisgarh
8. Daman and Diu
9. Goa
10. Gujarat
11. Haryana
12. Himachal Pradesh
13. Jammu and Kashmir
14. Jharkhand
15. Karnataka
16. Kerala
17. Lakshadweep
18. Madhya Pradesh
19. Maharashtra
20. Manipur
21. Meghalaya
22. Mizoram
23. New Delhi
24. Odisha
25. Puducherry
26. Punjab
27. Rajasthan
28. Sikkim
29. Tamil Nadu
30. Telangana
31. Tripura
32. Uttarakhand
33. Uttar Pradesh
34. West Bengal

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Required Documents

• Application form
• Applicant proof of address (Ration card / Bank pass book / Telephone bill / Aadhaar card)
• Applicant proof of identity (Voter ID / Passport / Aadhaar card / Driving licence)
• Covering letter mentioning the purpose
• ”NOC” from local police
• ”NOC” from land / premises owner
• ”NOC” from registered structural engineer in case of any temporary structure is erected at the event site
• Fire “NOC” as applicable
• Venue layout and details
• ”NOC” from Archaeological survey of India (ASI) in case of event being organized at monuments coming under the purview of “ASI”
• If the applicant is a firm, then certificate of incorporation of proprietorship/LLP/partnership/limited/private Ltd., /public Ltd., /company
• GST registration certificate in the name of the establishment
• PAN of the proprietor/company/firm
• Affidavit on stamp paper of Rs 10/- (or as per the advised amount) by the applicant duly notarized
• Aadhaar card

Note: Apart from the above documents, authorities may ask for additional information or documents. Please provide them for processing.

Office Locations & Contacts

Revenue Headquarter,
New Delhi,
Phone: 23962825 / 23914805 / 23931269
Email ID: [email protected]
Contact link

Eligibility

• Applicant should be a citizen of India.
• Those who are 18 years and above are eligible to apply.
• Those events organized on the municipal grounds, municipal schools, municipal gardens / parks, municipal roads and private properties are eligible to apply.

Fees

• Please pay as the application fees as advised.
  
• Please pay the charges as recommended by other departments.
  

Validity

• The licence / permission are granted for a particular event and on a scheduled date. So, the validity of the licence / permission lapses after the date for which the licence / permission was granted.
  

Documents to Use

Place some external links which might help.

Sample Documents

Please attach sample completed documents which would help other people who would like to follow this procedure.

Processing Time

• Permission will be granted within four working days of receipt of a duly filled in application.
  

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Banners, boards will be allowed in private premises only.
• Provision of clean water supply to be ensured.
• If cooking at the site is required, then follow the requirement as advised.
• Provision of appropriate wash area should be in place.
• Permission for event in schools is reserved for specific ones and specific category. Also, strictly during summer vacation, Diwali vacation, National holidays and Sundays for the duration of 12 hours (10 Am to 10 Pm).
• The applicant will be responsible for damage to municipal properties.
• Please follow the guidelines fixed by your state for size of the premises and zones meant for the category of events.
• Do not submit fake documents as a proof to get this licence.
• Incomplete application will be rejected.
• Avoid spelling mistakes while filling the application form.

Required Information

• Name of the organizer
• Address
• Name of the event
• Contact person
• Name of the third party / client
• Venue address
• Event details
• Expected crowd
• Event category
• Food stalls in number and size
• Aadhaar card number
• District name
• Date of application
• Landline number
• Mobile number
• Email ID

Need for the Document

• Anyone planning to host a sports event should apply for this license / permission. This permission will be granted after clarifying any other event is already in place on the said date or is there any restriction from the government side to organize such events.
  
• The worst-case scenario of organizing an event without prior permission would be to find out at the last minute that a permit was required, with no time to get it, leading to the possibility of having to cancel or face huge fines.
  

Information which might help

• An undertaking to the effect that “no damage will be caused to the municipal property and no littering will be done” will be obtained from the applicant.
• Please follow government’s announcement to avoid unnecessary actions for not following the policy.
• The applicant should ensure that his/her e-mail ID and mobile number are correctly filled, as all updates/status regarding the application will be communicated through e-mail and “SMS”.

NOTE: It is a punishable offence to try with fraudulent documents to get this license.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

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Others

More information which might help people.