Iceland - Certificate of Origin

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Procedure

• A “Certificate of Origin (CO)” confirms the origin of the exported goods. It is usually issued for goods that are being sold abroad as a permanent export. Certificate of origin may be requested for commercial or customs reasons.
• The Iceland Chamber of Commerce hereby confirms that in August 2014 the Chamber has launched a new online system for certificates of origin. Applications for certificates of origin will now be submitted through the online system available on our website “www.vi.is” and the documents will be certified with electronic stamps.

Apply In-Person:

1. Applicant shall approach the office of the “Iceland Chamber of Commerce”.
2. Link for contact details link please scroll down for the contact details at the bottom of this page.
3. Go to the respective office and consult with the designated authority to know whether applications are accepted in person.
4. If so, please get the advice on the updated applying procedure, if any. Please collect the application form.
5. Applicant shall get all the required documents as advised. If there is a shortfall in document requirement, the application won’t be processed.
6. Complete the application form. Attach all the documents as mentioned in the “Required Documents” section of this page and submit it to the designated authority over the counter.
7. Once the application is received, the authorities will check the submitted application and documents set. If all are in place, the application will be accepted with applicable fees as appropriate.
8. An acknowledgement receipt will then be issued to the applicant for submission of application form, which is retained by the applicant for future reference.
9. From this point onwards, the applicant shall follow the guidelines of the authorities.
10. If there is any short fall in the documents or details, the applicant should provide them as per the advice of the authorities.
11. This certificate will be issued after signing and stamping from the issuing authorities.

Apply Online:

1. Applicant shall approach the authorities to get access for the online applying portal.
2. Link for contact details link please scroll down for the contact details at the bottom of this page.
3. Go to the respective office and consult with the designated authority to know how to get access for the online portal. Applicants are advised to call up the respective office using the given contact number before going in person.
4. Please follow their guidelines and obtain the login credentials.
5. Please use the following link to reach the online portal link
6. In the given page please use the “Apply for Certificates of origin” option provided under “Helstu upplýsingar tengdar upprunavottorðum” section on the left part of the screen.
7. Applicant will reach a new page. Here, please use the login credentials as appropriate and click the “LOGIN” button to get respective page.
8. Please follow the onscreen information to apply for this procedure.
9. Once the online submission for obtaining certificate of origin is successful, this application will be processed as per applicable norms.
10. Applicant shall follow the department notification and respond accordingly.
11. Once the process is complete, the electronically processed certified certificate of origin will be delivered to the applicant as per notification.
12. One stamp will be used to certify the certificates of origin and another one to certify invoices and other extra material.

Note:

• With this new online system every certificate of origin will have a serial number. In addition, all extra material concerning a certain certificate will be marked with the same serial number. This is done to fulfill the International Certificate of Origin Guidelines issued by the International Chamber of Commerce World Chambers Federation.

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Required Documents

• Application form.
• Covering letter addressed to the concerned authority on the printed letterhead of the company.
• Commercial Invoice.
• Packing list.
• If the goods are of foreign origin,
  • The commercial documentary proof, such as a copy of the certificate of origin provided by the manufacturer.
  • A manufacturer’s commercial invoice or a supplier’s declaration.
• One copy of Bill of Lading / Airway Bill.
• One copy of Packing List to the Concerned Invoice.

Note:

Apart from the above listed documents, authorities may ask for additional information or document. Please provide them for smooth processing.

Office Locations & Contacts

Iceland Chamber of Commerce,
Borgartún 35, 5. hæð,
105 Reykjavík, Iceland.
Phone: +354 510 7100
Email: [email protected]
Link for contact details link please scroll down to the bottom for contact details.

Eligibility

• The goods should be origin of the respective export/manufacturer’s country.
• The manufacturer/exporter should not be a blacklisted company.

Fees

• Please pay as advised by the authorities.

Validity

• This certificate is applied for the consignment produced against the purchase order. So, validity of the certificate is applicable for the produced goods.

Documents to Use

Please attach documents that can be used by people. e.g. links

Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

• It is a process initiated once the complete set of documents as required is submitted.
• Usually the application will be processed within 24 hours or as per the timeline notified.
• If applying in person is entertained, then the certificate will be issued as per authorities notified time period.

Related Videos

Videos explaining the procedure or to fill the applications.
Attach videos using the following tag <&video type='website'>video ID|width|height<&/video&> from external websites.
Please remove the '&' inside the tags during implementation.
Website = allocine, blip, dailymotion, facebook, gametrailers, googlevideo, html5, metacafe, myspace, revver,
sevenload, viddler, vimeo, youku, youtube
width = 560, height = 340, Video ID = Can be obtained from the URL of webpage where the video is displayed.
e.g In the following url 'http://www.youtube.com/watch?v=Y0US7oR_t3M' Video ID is 'Y0US7oR_t3M'.

Instructions

• Applicant shall avail fees reduction by becoming chamber member as per respective chamber norms.
• The undertaking signed by the applicant must specify the following.
  • The goods are produced wholly from the respective exporting country.
  • Details of the relevant manufacturing process.
  • Where the goods are not from the country of the exporter, then the list of supporting documents are provided as per requirement.
• A “CO”, normally prepared by the exporter of goods, has at least the basic details about the product being shipped, a tariff code, the exporter and importer and the country of origin.
• Any documents produced in a language other than English will need to be accompanied by a translation.

Required Information

• Full name of the exporter (consigner).
• Full address of the exporter (consigner).
• Full name of the consignee.
• Full address of the consignee.
• Name of the country of destination.
• Country of origin of the goods.
• Transport details (road/airfreight/sea freight).
• Letter of credit details as per requirement.
• Description of goods (item number, marks, numbers, kind of package etc.).
• Quantity (weight in gross and net).
• Date of application.
• Place where the application was signed.
• Full name and address of the agent (where the applicant is a forwarding agent acting on behalf of the consigner).
• Declaration by the exporter.

Need for the Document

• ”Certificate Of Origin” is mainly needed to check whether the goods being exported/imported are legal and whether such export or import is subject to duties.
• A certificate of origin is a document used in international trade. In a printed form or as an electronic document, it is completed by the exporter and certified by a recognized issuing body, attesting that the goods in a particular export shipment have been produced, manufactured or processed in a particular country. A "Certificate of Origin" is also called as "Form A“
• The “Cos” also constitutes a declaration by the exporter. Virtually every country in the world considers the origin of imported goods when determining what duty will be assessed on the goods or, in some cases, whether the goods may be legally imported at all.

Information which might help

• Under the Imports and Exports Regulations, there is a penalty for making a false declaration in respect of any certificate of origin, permit or certification.
• Exporters should consult with a Customs Broker or the designated certifying authority for correct classification of items and tariff numbers before completing the forms. It is also very important to go through the explanatory notes printed at the back of each form or in the department manual.

Other uses of the Document/Certificate

Please explain what are other uses of obtaining this document/certificate.
e.g. Birth Certificate can be used as proof of identity.

External Links

• Please follow the link for additional information link

Others

More information which might help people.